Temporary Events Assistant

The Claremont Colleges Services; United States; On-site; USD 27,552 - 30,307; Full time

Job summary

The Claremont Colleges Services in Claremont, CA seeks a Temporary Events Assistant to monitor EMS, support college event planners, and provide administrative help to the Public Events department.

You will coordinate reservations, assist with campus partner communications through EMS, manage the event calendar, help promote events, and work with Facilities on logistics, while upholding the institution's values.

Qualifications

• Bachelor’s degree or equivalent education, training, or experience.
• Two to three years of administrative or related coordinator or event experience preferred.
• Knowledge of project management.
• Strong verbal and written communication skills.
• Strong interpersonal skills.
• Ability to work with representatives from public and private entities.
• Ability to handle potentially sensitive situations.
• Experience working with MS Office Suite, including Word, Excel, and PowerPoint.
• Working knowledge of event reservation software (EMS).
• Experience working with WordPress.

Responsibilities

• Manage reservation scheduling of College venues through EMS.
• Provide guidance and assistance to campus partners through EMS.
• Maintain College event calendar with department leadership.
• Coordinate campus partner event promotion for public events, signature events series, and annual Collegewide events.
• Assist in supporting and planning public, signature, and Collegewide events on campus as needed.
• Coordinate logistics for setting up events on campus in partnership with Facilities Department.
• Provide administrative support for the department.
• Support the College’s Principles of Community and Institutional Values in performing job duties.

Skills

Strong verbal communication

Strong written communication

Interpersonal skills

Knowledge of project management

Education

Bachelor’s degree or equivalent education

Tools

EMS

MS Office (Word, Excel, PowerPoint)

WordPress

Job description

Claremont, CA

Job Title

Temporary Events Assistant

Job Overview

Reporting to the Interim Event Services Supervisor, the Temporary Events Assistant monitors the day‑to‑day operation of the Event Management System (EMS), assists College event planners by coordinating resources with campus partners to support their events, and provides administrative support to the Public Events department.

Responsibilities

• Manage reservation scheduling of College venues through EMS.
• Provide guidance and assistance to campus partners through EMS.
• Maintain College event calendar with department leadership.
• Coordinate campus partner event promotion for public events, signature events series, and annual Collegewide events.
• Assist in supporting and planning public, signature, and Collegewide events on campus as needed.
• Coordinate logistics for setting up events on campus in partnership with Facilities Department.
• Provide administrative support for the department.
• Support the College’s Principles of Community and Institutional Values in performing job duties.

Qualifications

• Bachelor’s degree or equivalent education, training, or experience.
• Two to three years of administrative or related coordinator or event experience preferred.
• Knowledge of project management.
• Strong verbal and written communication skills.
• Strong interpersonal skills.
• Ability to work with representatives from public and private entities.
• Ability to handle potentially sensitive situations.
• Experience working with MS Office Suite, including Word, Excel, and PowerPoint.
• Working knowledge of event reservation software (EMS).
• Experience working with WordPress.

Employment Details

Temporary status, full‑time, non‑benefits‑eligible, non‑exempt. Expected to end on or before December 31, 2026. Monday‑Friday 8:00 a.m. – 5:00 p.m., with occasional evenings and weekends. Hourly rate range: $20.00 – $22.25.

Work Environment

Noise level quiet to moderate. Physical and mental requirements include maintaining concentration during interruptions; attention to detail; sitting and standing for extended periods; requiring hand/arm reach and finger dexterity; lifting up to 20lbs.; abilities to see/hear within normal parameters, bending, stooping, and moving around.

Additional Information

Reasonable accommodations may be made for individuals with disabilities. This is an at‑will position. Confidentiality and compliance with any legal or institutional policies apply.