Temporary Duty Drawback Coordinator

Sotheby's; New York (NY); On-site; USD 30,000 - 34,000; Full time

Job summary

Sotheby’s in New York seeks a Temporary Duty Drawback Coordinator to support high-volume duty drawback and tariff recovery activities. You will file individual drawback claims for international shipments, manage related email correspondence, and maintain accurate documentation and tracking records.

This 3-month in-office contract is about 30 hours per week. The ideal candidate has 2+ years in account reconciliation or transactional research, experience with SAP, and strong Excel skills to

Qualifications

• 2+ years of experience in account reconciliation, audit support, billing reviews, or transactional research.
• Experience working with SAP or similar ERP systems.
• Strong Excel skills for filtering, sorting, and analyzing large datasets.
• Excellent written and verbal communication across organizational levels.

Responsibilities

• Review Item IDs for international shipments and identify duty drawback opportunities.
• Prepare and submit individual duty drawback requests and manage related emails.
• Track claim status and maintain accurate records across multiple systems.
• Reconcile tariff funds and validate findings with Finance, Shipping, and Client Experience.

Skills

Data reconciliation

Excel skills

Attention to detail

Communication

Tools

SAP

Job description

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.

JOB DESCRIPTION: Temporary Duty Drawback Coordinator

THE ROLE

The Duty Drawback Coordinator will support high-volume duty drawback and tariff recovery activities. Responsibilities include filing individual duty drawback claims for international (Z2) shipments, managing related email correspondence, researching order and buyer records, validating tariff fund allocations, and maintaining accurate documentation and tracking records. The ideal candidate is detail-oriented, comfortable handling large volumes of data and emails, and able to work efficiently across multiple systems. This is a 3-month contract working in-office Monday-Thursday ~30 hours per week.

RESPONSIBILITIES

Duty Drawback Processing

• Review Item IDs associated with international (Z2) shipments.
• Identify eligible duty drawback opportunities.
• Match shipments to the appropriate vendor documentation.
• Prepare and submit individual duty drawback requests.
• Manage a high volume of email correspondence related to drawback claims.
• Track claim status and maintain accurate records throughout the process.

Tariff Fund Reconciliation

• Review historical orders; link order and buyer number to determine whether tariff funds have already been recovered or accounted for.
• Reconcile records across multiple systems and reports.
• Identify outstanding funds that have not yet been recovered.
• Work with Finance, Shipping, Client Experience, and other internal teams to validate findings and resolve discrepancies.
• Analyze transactions line-by-line due to system limitations and lack of consolidated reporting.

IDEAL EXPERIENCE & COMPETENCIES

• 2+ years of experience performing account reconciliation, audit support, billing reviews, or transactional research.
• Experience working with SAP or similar ERP systems.
• Strong Excel skills, including filtering, sorting, and analyzing large datasets.
• Experience managing high volumes of documentation, emails, and administrative processes.
• Resourceful and capable of managing priorities autonomously
• Excellent written and verbal communication skills with the ability to interact effectively across all levels of the organization.
• Familiarity with duty drawback, tariffs, customs documentation, or international shipping is preferred but not required.

The proposed base hourly range for this position ranges from $22.00 - $25.00. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.

The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.