Temporary Contract Records Coordinator

Forsite Consultants Ltd; Conroe (TX); On-site; USD 26,000 - 29,000; Full time

Job summary

Forsite is seeking a Temporary Contract Records Coordinator to organize and manage contract documents on-site in Conroe, TX. The role involves collecting contracts from various storage locations, consolidating them into a single OneDrive structure, and recording essential terms in a cataloging worksheet.

Attention to detail and confidentiality are essential. Ideal candidates will have a high school diploma and at least 1 year of administrative/records experience, plus proficiency with OneDrive,

Qualifications

• High school diploma or equivalent.
• 1+ years of administrative, clerical, or records management experience.
• Proficiency with OneDrive, Excel and Word.
• Strong organizational skills with attention to detail.
• Ability to summarize contract terms accurately.
• Ability to work independently and meet deadlines.

Responsibilities

• Locate and collect existing contracts from storage locations (paper, email, shared drives, etc.).
• Consolidate all contracts into a single, well-organized OneDrive folder using a clear, consistent file structure.
• Review each contract and extract key details, including parties, effective and expiration dates, rates, term length, and renewal or termination provisions.
• Record extracted contract information accurately into the provided cataloging worksheet.
• Identify and flag missing, incomplete, expired, or soon-to-expire contracts for follow-up.
• Maintain strict confidentiality of contract and business information.

Skills

Organization

Attention to detail

Independent work

Communication

Education

High school diploma or equivalent

Tools

Microsoft OneDrive

Microsoft Excel

Microsoft Word

Job description

Job Opportunity:

Temporary Contract Records Coordinator

Employee type:

Temporary, Full-Time

Location:

Conroe, TX (On-site)

Compensation:

$19.00 - $21.00 per hour, depending on experience

Come Grow with Us! Forsite is actively looking for a Temporary Contract Records Coordinator to join our Corporate Team. This is a temporary, on-site position based in Conroe, TX, supporting a focused contract-organization project for our corporate offices. At Forsite, we don't just work together - we support, challenge, and grow together. We believe in flexibility, collaboration, and fostering an environment where everyone can thrive.

Who We Are

Forsite is a leading provider of integrated solutions for energy infrastructure, natural landscapes and wildfire protection. Our staff are industry leaders in forestry, technology, aerial patrol, LiDAR & imagery capture/processing, analytics, strategic planning, resource and land management/stewardship and professional forestry. We are a company that is committed to innovation and is constantly growing with clients across North America and abroad in multiple sectors.

We take pride in our team culture, where supporting one another is second nature. We are a dynamic, people-focused business that thrives by delivering value to our customers, creating opportunities for our employees, and drawing on our expertise for sustainable solutions that balance economic, environmental and social goals. We will apply our skills, knowledge and technologies to be the best forest management company.

We foster and sustain a safe and respectful environment of diversity and inclusion where everyone can reach their full potential. If you're looking for a workplace that values collaboration, innovation and having fun while making a meaningful impact, you'll fit right in.

What You Will Do

• Locate and collect all existing contracts from current storage locations (paper, email, shared drives, etc.)
• Consolidate all contracts into a single, well-organized OneDrive folder using a clear, consistent file structure
• Review each contract and extract key details, including parties, effective and expiration dates, rates, term length, and renewal or termination provisions
• Record extracted contract information accurately into the provided cataloging worksheet
• Identify and flag missing, incomplete, expired, or soon-to-expire contracts for follow-up
• Maintain strict confidentiality of contract and business information

What You’ll Need

Forsite welcomes applicants from all backgrounds and is looking for the right person to join our team. If you don't meet every requirement but bring relevant skills, experience and a great attitude, we encourage you to apply!

Must have:

• High school diploma or equivalent
• 1+ years of administrative, clerical, or records management experience a plus
• Proficiency with Microsoft OneDrive, Excel, and Word
• Strong organizational skills with excellent attention to detail and accuracy
• Ability to read, interpret, and accurately summarize contract terms
• Ability to work independently and meet deadlines with minimal supervision

Who You Are

• A team player who enjoys working collaboratively and contributes to a positive team environment; reliable and accountable
• A problem solver who thinks critically and proactively finds solutions.
• A good decision maker who exercises sound judgment in dynamic situations
• A strong communicator, both written and verbal (and technical writing would be great)
• Quality-driven - pays attention to detail and takes pride in delivering high-quality work
• Someone who can work independently under limited direct supervision as well as in a dynamic team environment
• You are adaptable and resilient, and you thrive in a fast-paced environment where priorities shift; you're comfortable working on multiple projects at once and can adjust to changing demands
• Professional, friendly and respectful, and committed to excellent service

What We Provide

We offer a flexible and rewarding work environment, including:

• Competitive, market-benchmarked hourly pay
• A consistent, predictable schedule
• A supportive, collaborative team environment

Diversity, Equity & Inclusion

At Forsite, we are committed to fostering a work environment where everyone feels valued, respected and empowered to succeed. We believe that diverse perspectives drive innovation and strengthen our team. We welcome applications from individuals of all backgrounds, identities and experiences, including but not limited to Indigenous peoples, racialized individuals, persons with disabilities, women, LGBTQ2+individuals, and veterans. If you require accommodation during the hiring process, please let us know - we are happy to support you.

We thank all applicants for their interest; however, only candidates selected for interviews will be contacted.