Temporary Communications & Event Specialist

The Claremont Colleges Services; United States; On-site; USD 30,000 - 33,000; Full time

Job summary

The Claremont Colleges Services, located in Claremont, CA, seeks a Temporary Communications & Event Specialist. The role supports SAH/CGU initiatives, creating and managing content for webpages, newsletters and social channels.

It involves coordinating events, building campaigns, and reporting on performance across multiple departments.

Qualifications

• Bachelor’s degree + two years of related experience or an equivalent combination of education and experience.
• Two years of related experience required. Experience and enthusiasm for editing, building web-content and social media campaigns.
• Experience working with Microsoft Office Suite and ability to learn additional programs, including PeopleSoft student database.

Responsibilities

• Design and implement a communications strategy and plan for the School of Arts and Humanities and each of its departments.
• Maintain and update school/department webpages in collaboration with CGU Marketing and Communications and faculty.
• Create and manage an editorial calendar for annual academic cycles.
• Produce written and graphic content for social media to promote school activities and engage students, faculty, staff, and alumni.
• Develop and implement digital marketing campaigns for SAH and its departments.
• Analyze metrics and compile reports to demonstrate results.

Skills

Interpersonal skills

Organizational skills

Communication

MS Office

Adobe Suite

Website editing

Social media campaigns

Content planning

Education

Bachelor’s degree + 2 years experience

Tools

PeopleSoft

Job description

Job Posting Location: Claremont, CA

Job Posting Title: Temporary Communications & Event Specialist

Hourly Range: $22.00 - $24.00/hour

Established in 1925, The Claremont Colleges includes five undergraduate liberal arts colleges and two graduate institutions: Pomona College, Claremont Graduate University, Scripps College, Claremont McKenna College, Harvey Mudd College, Pitzer College, and Keck Graduate Institute. Located on contiguous campuses in the Southern California city of Claremont, each institution has its own student body, faculty, governance, curricular emphasis, culture, and mission. Intercollegiate cooperation provides university-scale services and facilities. With 8,500 students and 3,300 faculty and staff located on more than 540 acres of land, The Claremont Colleges benefit from the diverse missions, character and culture, and the integration of academic and extracurricular programs that make up this truly unique consortium. Nestled in the San Gabriel Mountain foothills, Claremont is 32 miles east of Los Angeles and part of the greater Los Angeles County.

This is a temporary, one-year appointment with the potential for extension based on institutional needs. ANTICIPATED START DATE: As soon as possible, but no later than mid-November. If the recruitment timeline does not allow for a start by mid-November, the start date will be deferred to January 2027. Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.

RESPONSIBILITIES AND ESSENTIAL DUTIES

• Ensuring that all communication content is consistent with the mission and strategic goals of Claremont Graduate University, design and implement a communications strategy and plan for the School of Arts and Humanities and each of its departments.
• Under the direction of the SAH Assistant Director and in cooperation with CGU Marketing and Communications on design and with faculty on content responsible for maintaining and updating all school/department webpages.
• Implement a content editorial calendar to manage content to coincide with annual academic cycle.
• Utilizing a variety of social media platforms, assist in building and maintaining an active community by producing written and graphic/visual content to help promote and share the school’s activities through interaction with students, faculty, staff, and alumni.
• Develop and implement digital marketing campaign for the School of Arts & Humanities and each of its departments.
• Analyze key metrics to determine success of all communications activity and compile reports to demonstrate results.
• Monitor trends in social media tools, applications, channels, design and strategy.
• Gather information from staff, students and faculty to create announcements for events.
• Post announcements in appropriate locations (bulletin boards, electronic boards, website, calendars, etc.).
• Post event information on CGU Master Calendar and all other relevant calendars.
• Create and distribute regular electronic newsletters to current students, alumni, boards/councils and other interested parties.
• Attend as many SAH events as possible, becoming familiar with students, staff and faculty and their ‘stories’, take photos and/or video for sharing on social media or including in the newsletter.
• Event Support:
  • Plan and organize events.
  • Publicize events, both internally and externally as needed.
  • Create promotional materials, hardcopy and digital as needed.
  • Direct student assistants in relation to event support.
  • Assist with determining successfulness of various events as they impact marketing and recruitment.
  • Invite alumni to appropriate university, school, or departmental related events.
  • Ensure that relevant special events information is publicly available to alumni.

GENERAL DUTIES

• Under the supervision and at the request of the Assistant Director, fill in when needed due to temporary absences or vacancies left by other school staff.
• Interact with other department staff across the university as needed, and when directed by the Assistant Director, assist in the training of other department staff.
• Accept other duties as assigned and approved by the Assistant Director, Executive Director and/or Dean for School of Arts and Humanities.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES

• 1. This position requires excellent interpersonal, organizational, verbal and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and oral instructions, and maintain relationships with a diverse group of individuals, including students, faculty, staff, alumni, prospective students, and donors.
• 2. Strong self-accountability and work standards; sets high standards of performance for self and assumes responsibility and accountability for successfully completing assignments or tasks.
• 3. Experience working with Microsoft Office Suite and ability to learn additional programs, including PeopleSoft student database.
• 4. Some graphic design experience helpful, including experience with Adobe Suite of products.
• 5. Adept at editing and building websites and social media campaigns. Ability to build community engagement and maintain strong base of supporters.
• 6. Ability to understand, interpret and put into action complex verbal and/or written instructions and communications.
• 7. Ability to work independently, take direction and work as part of a team required.
• 8. Understanding of academic programs and processes.
• 9. Professional demeanor and dress, communication style, and outgoing, confident professional image.

QUALIFICATIONS EDUCATION

Bachelor’s degree plus two years of related experience or an equivalent combination of education and experience.

EXPERIENCE

Two years of related experience required. Experience and enthusiasm for editing, building web-content and social media campaigns. Excellent customer service experience required.

LICENSES / CERTIFICATES

Must possess a valid California Driver’s License and meet CGU’s authorized driver’s requirements.

OTHER PREFERENCES

Significant social media and web experience.

HOURS

The regular work schedule for this position is generally Monday through Friday, 8:30 a.m. to 5:00 p.m. Work hours and schedules may vary based on university, departmental, and operational needs. This position is primarily on-site; however, flexible or remote work arrangements may be available with supervisor approval and are subject to operational needs. Any flexible work arrangement may be modified or discontinued as business needs change.

CLASSIFICATION AND STATUS

Non-exempt, full-time. Benefits-eligible.

SUPERVISORY RESPONSIBILITY

n/a

REPORTS TO

SAH Assistant Director

Physical Activities

• Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like.
• Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Moving about to accomplish tasks or moving from one worksite to another.
• Adjusting or moving objects up to 50 pounds in all directions.
• Communicating with others to exchange information.
• Repeating motions that may include the wrists, hands and/or fingers.
• Operating machinery and/or power tools.
• Operating motor vehicles or heavy equipment.
• Assessing the accuracy, neatness and thoroughness of the work assigned.
• Low temperatures.
• High temperatures.
• Outdoor elements such as precipitation and wind.
• Noisy environments.
• Hazardous conditions.
• Poor ventilation.
• Small and/or enclosed spaces.
• No adverse environmental conditions expected.
• Sedentary work that primarily involves sitting/standing.
• Light work that includes moving objects up to 20 pounds.
• Medium work that includes moving objects up to 50 pounds.
• Heavy work that includes moving objects up to 100 pounds or more.

EEO Statement

Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, religion, gender and/ or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, sex, age, sexual orientation, or physical disability or any other legally protected basis in its employment practice and in admission of students to educational programs and activities in accordance with the requirement of Title IX of the Education Amendments of 1972, Title I of the American Disabilities Act of 1990 and other applicable laws. CGU is committed to affirmative action in employment practices regarding ethnic minorities, the physically challenged, Vietnam-era veterans, and women.

This job description defines the essential or fundamental job duties of the employment position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels.

This job description defines the essential or fundamental job duties of the employment position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act. Successful completion of criminal background and DMV checks required for final candidate.

CGU is like no other graduate-level university in the nation. Founded in 1925, Claremont Graduate University is an independent institution devoted entirely to graduate study. The Carnegie Foundation for the Advancement of Teaching has classified CGU as Research University with High Research Activity. On our 19-acre, tree-lined campus in Claremont, 35 miles east of downtown Los Angeles, our five academic schools award master's and doctoral degrees in 22 disciplines. Enrollment is limited and classes are small, so you receive the attention you need. As a member of The Claremont Colleges, a consortium of seven independent institutions, CGU is able to offer a greater breadth of faculty and campus resources than is typical of a university with 2,000 students. At CGU, students are encouraged to pursue personal academic interests and research agendas even when they transcend the boundaries between individual departments.