Temporary Career Services Program Coordinator

uchicago; Chicago (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

The University of Chicago is seeking a temporary, full-time administrator in Career Advancement to support the Career Services team for first-year students, master's students, and employer relations programs.

You will provide essential administrative support, manage data, draft communications, coordinate events, and help deliver career programs with accuracy and professionalism in a fast-paced environment.

Qualifications

• A college or university degree required.
• Demonstrated proficiency with Handshake, Zoom, Outlook and Excel.
• Proficiency with Microsoft Office suite and presentation tools.

Responsibilities

• Provide administrative support for the first-year student, masters, and employer relations programs.
• Collect hiring information; track, enter, and update student placements; compile data for recruiting.
• Run reports and prepare data including appointment progress and employer registration information.
• Draft professional communications to employers, campus partners, students, and other audiences.
• Assist with logistics for career programs, including inquiries and troubleshooting.
• Support events through logistics coordination and planning.
• Set up and manage Zoom webinars and Handshake postings for career programs and events.
• Review resumes and cover letters, providing feedback to support career readiness.
• Track attendance for workshops and programs; create surveys for feedback and data.

Skills

Customer service

Organization

Written communication

Teamwork

Multitasking

Data entry

Education

Bachelor's degree

Tools

Handshake

Zoom

Outlook

Excel

PowerPoint

Job description

Department

ESA Deputy Director - Direct Reports

About the Department

Career Advancement serves a student population of approximately 7,000 arts and sciences undergraduate students, in addition to alumni who have graduated within the last five years. Career Advancement plays a vital role in ensuring our students' success after graduation. Career Advancement offers innovative and comprehensive career development services focusing on pre-professional preparation, experiential education, and access to internship and full-time opportunities. Through career advising, programs, and comprehensive resources, Career Advancement supports undergraduate students and alumni as they develop the skills necessary to manage their career development while working with alumni and employers to provide students with meaningful opportunities. For more information, please visit the Career Advancement website at careeradvancement.uchicago.edu.

Job Information

Job Summary

This temporary, full-time position is within Career Advancement and provides essential administrative and programmatic support to the Career Services team, including the first-year student, masters, and employer relations programs.

Responsibilities

• Provide administrative support for the first-year student, masters, and employer relations programs.
• Collect hiring information; track, enter, and update student placements; and compile data for full-time and internship recruiting.
• Run reports and prepare data including appointment progress, student placement statistics, employer registration information, job posting activity, and general system usage statistics.
• Draft professional communications to employers, campus partners, students, and other audiences.
• Assist with managing logistics related to career programs, including responding to student inquiries and troubleshooting issues as they arise.
• Support flagship events through logistics coordination and event planning.
• Conduct audits in the Handshake system and Outlook calendar to ensure data accuracy and integrity.
• Create flyers and promotional materials for career programs; prepare agendas and briefing documents.
• Develop PowerPoint presentations for a variety of audiences, including students, faculty, employers, and senior leadership.
• Assist with setting up meeting spaces for weekly workshops, including room preparation, materials, and technology coordination.
• Review student resumes and cover letters, providing feedback to support career readiness.
• Track and record attendance for workshops, programs, and other career events.
• Create surveys to gather feedback and data related to career programs and student experiences.
• Review and summarize survey and program data to inform reporting and continuous improvement efforts.
• Set up and manage Zoom webinars for career programs and events.
• Post and manage career events in the Handshake platform.
• Manage and coordinate two cycles of the Job Shadowing Program (Winter Break 2026 and Spring Break 2027), including identifying and working with employer job shadow hosts; promoting the program to students; matching students to hosts; preparing orientation slide decks for student participants; and assessing program outcomes. Manage all communications with employers and students, ensuring timely, professional, and accurate correspondence throughout both program cycles.

Competencies

• Deep commitment to customer service to multitask, meet deadlines, and prioritize effectively in a fast-paced environment.
• High level of professionalism when interacting with internal and external constituents, with a demonstrated ability to maintain collaborative relationships with a diverse range of customers.
• Work effectively both as part of a team and independently.
• Tact and professionalism in all interactions with program participants, students, and external stakeholders.
• Exemplary organizational skills and keen attention to detail; a high level of attention to detail is required for this role.
• Excellent verbal and written communication skills are required. The candidate must have strong writing skills to address large groups as well as communicate one-on-one with students, senior management, faculty, alumni, and employers.
• Patient and tolerant approach to demanding clients and workloads.

Education, Experience or Certifications

Education

• A college or university degree required.

Technical Knowledge or Skills

• Demonstrated proficiency with internet-based recruiting platforms, such as Handshake, and Zoom, Microsoft Outlook, and Excel. Learn new technologies quickly.
• Proficiency with the full Microsoft Office suite, including Word, Excel, PowerPoint, and Outlook.

Working Conditions and Physical Requirements

• Work occasional evenings as required.

Required Documents

• Resume/CV
• Cover Letter/Statement of Interest
• Three Profess