Temporary Events Associate

University of Chicago; Chicago (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

The University of Chicago is seeking a Temporary Events Associate to provide administrative and programmatic support to the Chicago Booth Office of Advancement Events Team. This role involves assistance with events and administrative tasks expected to last six months.

The ideal candidate will possess strong communication and organizational skills, a Bachelor’s degree, and experience in event coordination. Applicants should be proficient in Microsoft Office and familiar with event platforms.

Qualifications

• One year of event support and coordination experience preferred.
• High proficiency in Microsoft applications and event platforms required.
• Ability to work independently with accountability.

Responsibilities

• Assist with short-term and long-term event projects.
• Support in-person, virtual, and hybrid events.
• Manage event-related data in the alumni database.

Skills

Verbal and written communication skills

Time management

Organizational skills

Attention to detail

Basic math and finance skills

Education

Bachelor’s degree

Tools

Microsoft Word

Cvent

Salesforce

Zoom

Google Suite

Job description

Job Summary

The Temporary Events Associate provides administrative and programmatic support to the Chicago Booth Office of Advancement Events Team. This position is expected to last six months.

Responsibilities

• Assist the Office of Advancement Events Team with short-term, long-term, and ad hoc projects.
• Support in‑person, virtual, and hybrid events.
• Learn the online event registration system, Cvent.
• Assist in organizing event planning meetings, including reserving space, updating and distributing meeting agendas, notes, and other materials.
• Support event logistics, including ordering, packing, and shipping event supplies and printing materials such as nametags, briefings, and registration lists.
• Provide onsite assistance at events, as requested.
• Utilize Phoenix, the alumni database of record, to look up, track, and report on event‑related data.
• Create basic event briefings and event-related communications.
• Support the Events Team with invoices and vendor payments, expenses, and budget tracking.
• Provide pre‑event in‑office support and perform other administrative duties as required.

Competencies

• Outstanding verbal and written communication skills, attention to grammar and spelling, and presentation skills.
• Excellent time management, organizational skills, attention to detail, basic math, and finance skills.
• Ability to work independently, with personal accountability and a self‑motivated disposition.
• Capacity to handle multiple detailed tasks/projects simultaneously and meet strict deadlines with frequent interruptions.
• Professional demeanor, including tact, discretion, and a customer service‑oriented approach.

Education, Experience, or Certifications

• Education: Bachelor’s degree required.
• Experience: A minimum of one year of event support and coordination experience preferred.

Technical Knowledge or Skills

• High proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Zoom, Box, and Google Suite (Drive, Sheets, Docs, and Forms) required.
• Proficiency working with event registration platform Cvent preferred.
• Familiarity with Salesforce preferred.

Working Conditions and Physical Requirements

This position is currently expected to work a minimum three days per week in the office. Some evening and weekend hours may be required, with advance notice.

Required Documents

• Resume/CV
• Cover Letter

Benefits

This position is not eligible for benefits.

Posting Statement

The University of Chicago is an equal employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.