Temporary BIC Compliance Analyst

Cooley; San Francisco (CA); On-site; USD 50,000 - 73,000; Full time

Job summary

Cooley seeks a Temporary BIC Compliance Analyst to join the Business Intake and Conflicts team in San Francisco. The role focuses on ensuring compliance with risk management policies for engagement letters, conflict waivers, and ethical screens, using independent judgment and understanding business needs.

Key duties include tracking new business requests, maintaining ethical walls, analyzing and resolving conflicts, and training staff.

Qualifications

• Requires experience using MS Office, iManage, IntApp Open and Contract Express in a law-firm setting.
• Knowledge of ABA Model Rules of Professional Conduct and California Rules of Professional Conduct.
• Three or more years in a law firm, legal environment or conflicts department.
• Bachelor's degree or JD preferred.

Responsibilities

• Timely track and follow up on New Business requests and engagement letters.
• Draft, set up and maintain ethical walls in the firm’s ethical walls database.
• Analyze, review and draft database warnings and alerts.
• Review matter name changes and identify conflicts from conflict reports.
• Resolve outstanding requests from departing timekeepers and secretaries.
• Interact with partners via email and phone to resolve issues.
• Advise attorneys of special circumstances surrounding forms.
• Assist with conflicts analysis and current legal trends research.
• Provide conflicts training to staff and attorneys as needed.
• Participate in department projects and tech testing.

Skills

MS Office

iManage

IntApp Open

Contract Express

Legal research

Communication skills

Attention to detail

Independent judgment

Time management

Education

Bachelor's degree or JD

Tools

IntApp Open

Contract Express

iManage

Job description

Temporary BIC Compliance Analyst Cooley is seeking a Temporary BIC Compliance Analyst to join the Business Intake and Conflicts team.

Position Summary

The BIC Compliance Analyst is responsible for ensuring compliance with risk management policies related to engagement letters, conflict waivers and ethical screens, using critical thinking, independent judgment and demonstrating a thorough understanding of the business needs when resolving issues. Specific duties and responsibilities include, but are not limited to, the following:

Position Responsibilities

• Timely track and follow up on the completion of New Business requests pending executed engagement letters and conflict of interest waiver letters.
• Draft, set up and maintain Include Only ethical walls in the Firm's ethical walls database.
• Analyze, review and draft database warnings and alerts.
• Analyze and process matter name changes, including identifying existing or potential conflicts for each request by reviewing and analyzing conflict reports and supporting documents.
• Resolve outstanding requests from departing or departed timekeepers and secretaries.
• Interact regularly with partners through email and telephone to investigate and resolve potential issues.
• Inform and advise firm attorneys and counsel of any special circumstances surrounding complicated forms.
• Assist, when needed, with all aspects of conflicts analysis.
• Maintain awareness of current legal trends and information.
• Perform conflicts case law and legal ethics research.
• Provide conflicts training for secretaries, practice team assistants, paralegals, attorneys and other business professionals, as needed.
• Assist with department projects as necessary, including the IntApp Terms Project.
• Participate in proof-of-concept testing of new technologies or solutions.
• Perform all other duties as assigned or required.

Skills and Experience

Required

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications.
• Proficiency in IntApp Open and Contract Express or similar programs.
• Ability to work extended and/or weekend hours, as required.
• Three or more years of progressive experience in a law firm, legal environment or conflicts department.
• Knowledge of the American Bar Association's Model Rules of Professional Conduct and California State Bar Association's Rules of Professional Conduct.
• Overall understanding of a corporate law practice.
• Experience conducting legal and corporate research.

Preferred

• Bachelor's degree or JD.
• Knowledge and experience with complete conflicts resolution.
• Paralegal Certificate preferred or completion of an ethics course in a paralegal program.
• Prior experience as a paralegal or legal researcher in a law firm.

Competencies

• Strong analytical and critical thinking skills.
• Excellent verbal and written communication and interpersonal skills.
• Good judgment and strong analytical and critical thinking skills.
• Strong organizational skills with attention to detail.
• Ability to work independently with minimal supervision.
• Comfortable working in a fast-paced, challenging environment.
• Ability to prioritize and manage multiple tasks.
• Capable of and comfortable with communicating professionally with attorneys, directors and managers.
• Ability to take on time-sensitive matters while recognizing legal ethical rules.
• Excellent customer service skills.

Compensation

Cooley offers competitive compensation and is committed to fair and equitable employment practices. EOE.

The expected hourly pay range for this position, based on a work schedule of 40 hours per week, is $36.00 - $53.00 per hour ($74,880-$110,240 annually). Please note that the final offer amount will be dependent on geographic location, applicable experience and the candidate's skill set.