Temporary Assistant Artist Liaison

Colonial Group; Los Angeles (CA); Hybrid; USD 26,000 - 37,000; Full time

Job summary

The Los Angeles Philharmonic Association seeks a Temporary Assistant Artist Liaison to coordinate logistics for visiting soloists, conductors, composers, and ensembles. Reporting to the Manager, Artist Services, you will ensure rehearsals and performances run smoothly by managing backstage areas and hospitality needs.

You will coordinate artist travel, schedules, and transportation, assist with driver logistics, and maintain relationships with vendors.

Qualifications

• Bachelor's in related field desirable.
• Orchestra or artist management experience desirable.
• Reliability, flexibility and mature presentation.
• Interpersonal communication skills with diverse personalities.
• Discretion dealing with artists, staff and sensitive information.
• Ability to manage a large amount of detail.
• Proficiency in MS Office applications.
• Fluency in additional languages desirable.
• Valid California driver's license and good driving record.
• Musical background desirable.

Responsibilities

• Attend to the needs of conductors, cover conductors, soloists and composers during rehearsals and performances, maintaining backstage and dressing room areas and fulfilling hospitality requests.
• Coordinate schedules for guest artists appearing with the Los Angeles Philharmonic Association, including subscription concerts, recitals, and presentations at major venues.
• Coordinate artist travel, flight, hotel, transportation, and other arrangements including master classes and donor events.
• Assist Artist Liaison with organizing part-time driving staff’s schedule and maintaining LAPA vehicles; rent additional vehicles as needed.
• Establish and maintain relationships with hotels, limousine, car rental, and other vendors.
• Coordinate all paid and complimentary ticket requests for artists, managers, and guests.
• Liaise between artists and production staff to confirm piano selections, rehearsal times, spaces, and on-stage needs.
• Perform other duties as assigned.

Skills

Interpersonal communication

Reliability

Flexibility

Discretion

Detail-oriented

Multilingual (desirable)

Driver's license

Musical background (desirable)

Education

Bachelor's degree in related field

Tools

MS Office

Job description

Position:

Temporary Assistant Artist Liaison

Department:

Programming

FLSA Grade:

Non-Exempt

Salary:

$23 per hour

Anticipated Dates:

October-January

Position Summary:

The Temporary Assistant Artist Liaison, reporting to the Manager, Artist Services, coordinates logistics as they pertain to visiting soloists, conductors, cover conductors, composers, visiting orchestras and ensembles. They support the Artist Services Team, coordinating activities related to artists to ensure conditions necessary for successful rehearsals and performances as assigned.

Position Elements:

• Attend to the needs of conductors, cover conductors, soloists and composers during rehearsals and performances including maintaining backstage and dressing room areas and fulfilling all hospitality requests.
• Support Manager of Artist Services by coordinating schedules for guest artists appearing with the Los Angeles Philharmonic Association, including LA Philharmonic subscription concerts, recitals, and presentations at Walt Disney Concert Hall, the Hollywood Bowl, and the Ford Theater as assigned.
• Support Manager of Artist Services by coordinating artist travel, flight, hotel, transportation, and any additional arrangements including master classes, donor events, and CD signings as assigned.
• Assist Artist Liaison with organizing part-time driving staff’s schedule, fielding driver and vehicle emergencies and maintaining LAPA vehicles as well as renting additional vehicles as needed. Participate in artist transportation by driving LAPA vehicles as needed, ensuring safe and timely service.
• In coordination with Manager of Artist Services and Artist Liaison, establish and maintain relationships with hotels, limousine companies, car rental companies, and other vendors.
• Coordinate all paid and complimentary ticket requests for artists, managers, and Artist Department guests.
• Liaise between artists and production staff to confirm piano selections, rehearsal times, spaces, and on-stage artist needs.
• Other duties as assigned.

Relationships:

• Reports To: Manager, Artist Services
• Interacts With: Chief Artistic Officer
• Music and Artistic Director
• Artistic Administrator
• Artistic Liaison
• LAPA Drivers
• Programming Department
• Orchestra Management
• Production
• Marketing
• Philanthropy
• Learning
• Accounting

Position Requirements:

• Bachelors in related field desirable
• Orchestra or artist management experience desirable
• History of demonstrated reliability. Flexibility and mature presentation.
• Interpersonal communication skills, with the ability to work with diverse personalities.
• Ability to deal discreetly with artists, staff, and sensitive information.
• Ability to deal effectively with a large amount of detail.
• Proficiency in MS Office applications.
• Availability to work nights, weekends, and overtime as needed for concert and rehearsal coverage.
• Fluency in additional languages besides English desirable.
• Valid California Drivers License and good driving record. Current DMV printout of driving record required.
• Musical background desirable.

Last Update 02/25

The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.

Equal Employment Opportunity Policy

The Los Angeles Philharmonic Association embraces and is committed to diversity and inclusion within our staff, musicians, guest artists, audiences, and surrounding communities. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with the law, the Association also provides reasonable accommodation for disabled applicants and employees in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act, for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth or related medical conditions; for employees who are victims of domestic violence, sexual assault or stalking; and for applicants and employees based on their religious beliefs and practices.