Temporary Admissions Data Entry Specialist

University of St. Thomas; Saint Paul (MN); On-site; USD 29,000 - 32,000; Part time

Job summary

The University of St. Thomas invites qualified candidates to apply for a Part-Time Data Entry Specialist for the Admissions department. This temporary assignment runs through November 30, 2026, up to 30 hours per week with a flexible schedule. Not benefits eligible.

The role focuses on accurate processing of admissions documents, data entry into Salesforce, verification of applicant information, and supporting related administrative projects for the Admissions team.

Qualifications

• Accurate data entry and document processing.
• Ability to handle confidential information.
• Strong organizational and time-management skills.

Responsibilities

• Process incoming admissions documents and transcripts.
• Verify applicant information matches admissions records.
• Enter academic data into Salesforce with accuracy.
• Maintain organized electronic records per procedures.
• Support admissions-related data-entry projects as needed.

Skills

Attention to detail

Data entry

Confidential data handling

Organizational skills

Time management

Independent yet collaborative

Education

High school diploma or equivalent

Tools

Salesforce

Microsoft Office

Google Workspace

Job description

OVERVIEW

The University of St. Thomas invites qualified candidates to apply for a Part-Time Data Entry Specialist for the Admissions department.

We anticipate this to be a temporary assignment with an end date of November 30, 2026. Additionally, this position will work up to 30 hours per week, with a flexible schedule. This position is not benefits eligible.

Pay Range: $21.00 to $23.00/hr

The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information.

Job Summary

The Temporary Admissions Data Entry Specialist provides administrative and data entry support to the Admissions team. This position is responsible for accurately processing incoming admissions documents, verifying applicant information, entering academic data into Salesforce, and preparing applications to move forward for admissions review. The role will also support additional admissions-related data entry and administrative projects as needed.

Essential Functions

• Intake and organize incoming admissions documents, including academic transcripts and other application materials.
• Review submitted documents to verify that the applicant’s identifying information matches the corresponding admissions application.
• Extract relevant academic and applicant information from transcripts and accurately enter data into the Salesforce application.
• Review data for accuracy and completeness and resolve discrepancies when identified.
• Update application records and move completed applications forward in the admissions process for review and decision‑making.
• Maintain accurate and organized electronic records in accordance with established admissions procedures.
• Assist with data entry projects related to prospective student inquiries, applicant records, and other admissions data.
• Perform routine quality checks to ensure data accuracy, consistency, and completeness.
• Provide general administrative support to the Admissions team as needed.
• Perform other admissions-related duties and special projects as assigned.

QUALIFICATIONS

Minimum Qualifications

• High school diploma or equivalent required
• Strong attention to detail and commitment to data accuracy
• Comfortable working with confidential and sensitive applicant information
• Strong organizational and time‑management skills
• Ability to work efficiently with repetitive tasks while maintaining a high level of accuracy
• Ability to follow established procedures and identify discrepancies or missing information
• Ability to work independently while also collaborating effectively with a team

Preferred Qualifications

• Previous experience with data entry, records processing, admissions, higher education, or a similar administrative environment
• Proficiency with Microsoft Office or Google Workspace; experience with Salesforce or another CRM/database system is a plus.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

Official job posting is available at www.stthomas.edu/jobs.