Temporary Administrative Support II*

Orange County Government; Hillsborough (NC); On-site; USD 38,000 - 54,000; Full time

Job summary

Orange County Transportation Department is seeking an Administrative Support II to coordinate the Annual Transit Work Program, policies, and public engagement efforts. The role serves as Clerk to the Staff Working Group and supports budget development and reporting.

The position requires a bachelor’s degree in public administration or related field and at least one year of administrative experience, with strong skills in Microsoft Word, Excel, and database systems.

Qualifications

• Bachelor’s degree in public administration, business administration, transportation, or closely related field and 1 year of administrative work; OR equivalent.
• Local government experience preferred.
• Experience with budgeting, agendas/minutes, and public engagement is a plus.

Responsibilities

• Administers the Transit Tax Staff Working Group and develops transportation plans in line with guidelines and schedules.
• Prepares and publishes monthly SWG agendas, minutes, and packets for members and the public.
• Manages multiple amendment cycles per fiscal year and presents to boards as required.
• Submits reimbursement requests and assists with departmental budget data and line-item transfers.
• Leads development of the Draft and Final Annual Work Program and the Transit Plan budget.
• Hosts and facilitates monthly Staff Working Group meetings and related subcommittees.

Skills

Public administration

Customer service

Communication skills

Budgeting

Education

Bachelor’s degree in public administration or related field

Tools

Microsoft Word

Excel

Outlook/Email

Database programs

Job description

The Orange County Transportation Department has an opening for an Administrative Support II.

The work is primarily responsible for coordinating, and managing the development, implementation, and administration of the Annual Transit Work Program and related policies, financial processes, and Transportation Department public engagement activities.

As the Orange County Transit Tax Staff Working Group Administrator the Transit Boards Administrator serves as the central point of coordination among Transit Plan partners, GoTriangle Tax District Administration, governing boards, and the public to ensure transparent, accurate, and timely development of transit investments supported by the Transit Plan.

Work is performed under the general supervision of the Transportation Director with some leeway to exercise independent judgment within the framework of applicable rules, regulations, policies and procedures. Supervision is not a responsibility of this class. Does related work as required.

Work location: 600 NC 86 Hillsborough

Weekly hours will vary based on the needs of the department.

* Background Check is required.

Examples of Essential Functions

Following are examples of typical work activities and responsibilities. The incumbent may be responsible for performing other related duties and responsibilities as required or assigned. A position may not include all the work examples given, nor does the list include all that may be assigned.

Administers the Transit Tax Staff Working Group as it develops transportation plans, projects, and implements them in accordance with local, state, and federal guidelines, procedures, and schedules.

Serves as Clerk to the Staff Working Group (SWG), responsible for preparing, distributing, and publishing monthly SWG agendas, minutes, and agenda packets for members and the public.

Manages three amendment cycles per fiscal year, including developing amendment packets and presenting to boards as required.

Prepares and submits the County’s reimbursement requests to GoTriangle, ensuring accurate reporting of Transit Plan-funded project expenditures.

Assists with preparing the departmental budget by providing data, and preparing line item transfers and budget amendments.

Leads the development of the Draft and Final Recommended Annual Work Program, the annual budget for the Transit Plan.

Hosts, convenes, and facilitates monthly Staff Working Group meetings and related ad-hoc or subcommittee meetings necessary for Work Program development, policy creation, and issue resolution.

Adheres to the department’s safety rules and regulations.

Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments.

FULL PERFORMANCE KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge and understanding of the practices and procedures of public administration in local government.

Thorough knowledge and understanding of accounting principles, practices and procedures.

Knowledge of preparing, distributing, and publishing monthly board/commission agendas, minutes, and agenda packets for members and the public.

Skill in providing excellent customer service and the ability to multi-task with accuracy during frequent interruptions.

Skill with basic accounting and bookkeeping with the ability to perform basic mathematical calculations.

Skill with Microsoft Word, Excel, Outlook and relevant database programs.

Skill of excellent organizational capability.

Demonstrated ability to work effectively with internal and external partners and to establish and maintain effective professional relationships with co-workers, partner agency staff, and the public.

Ability to work independent in a complex environment involving varied operations.

Ability to communicate clearly and concisely, both written and verbal.

Ability to operate modern office equipment and software applications with proficiency (i.e. telephone, computer, state and county software applications).

Ability to establish and maintain effective professional relationships with co-workers and the , in addition to the ability to work as a team member.

Ability to retrieve and compile information from databases.

Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software.

Ability to demonstrate sound judgment; integrity; resourcefulness; accuracy; thoroughness and the physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

Graduation from an accredited college or university with a bachelor’s degree in public administration, business administration, transportation, or closely related field AND one (1) year of work experience in administrative work; OR outreach and marketing, transportation programming and customer service.

An equivalent combination of training and experience as defined above. A higher degree does not substitute for work experience

Local government experience preferred.

SPECIAL REQUIREMENT

Possession of or ability to readily obtain a valid driver’s license issued by the State of North Carolina for the type of vehicle or equipment operated.

All offers of employment are conditioned upon successful clearance of a background check. Employment cannot commence until the employee has been cleared.

PHYSICAL REQUIREMENTS AND POSSIBLE HAZARDS

Must be able to physically perform the basic life operational support functions (with or without reasonable accommodation) of standing, walking, stooping, keyboarding, talking, sitting, bending, kneeling, hearing, handling, pushing, pulling, lifting, carrying and reaching and repetitive motions of the hands and wrists.

Must be able to perform medium work, exerting up to 30 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Must possess the close visual acuity to operate a computer terminal and perform extensive reading.

Orange County is an Equal Opportunity and affirmative Action Employer