Temporary Administrative Services Analyst II

County of Riverside; Riverside (CA); On-site; USD 65,000 - 75,000; Full time

Job summary

County of Riverside’s Human Resources TAP seeks a Temporary Administrative Services Analyst II to assist the Probation Department with a range of administrative support services and complex budgetary and operational analyses in Riverside.

Under supervision, you will analyze processes, develop reports, help prepare budgets, monitor contracts and grants, and contribute to program improvement and policy development within a public sector environment.

Qualifications

• Bachelor's degree required, preferably in accounting, business or public administration, finance, or related field.
• Two years of progressively responsible professional experience in administrative, fiscal, contractual, procurement, grant or program analysis.
• Experience in a governmental or public sector environment preferred.
• Experience using MinuteTraq, PeopleSoft, or comparable administrative systems.
• Experience developing, interpreting, and monitoring contracts or grants.

Responsibilities

• Plan, coordinate and conduct studies of administrative and operational activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.
• Develop reports and recommendations based on analyzed data.
• Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items and determining justification.
• Review financial data to ensure conformance with guidelines and assess fund transfers.
• Research availability and applicability of grant funding; assist with grant proposals and monitor implementation.
• Develop or recommend policies and procedures; draft procedures to clarify standard practices.
• Coordinate publication and dissemination of procedures; review legislation affecting operations.
• Participate in meetings and present data to assist management.
• May supervise and evaluate clerical or technical staff.

Skills

Analytical skills

Research skills

Budget analysis

Education

Bachelor's degree in accounting, business or public administration, finance, or closely related field

Bachelor's degree

Tools

MinuteTraq

PeopleSoft

Job description

The County of Riverside’s Human Resources Temporary Assignment Program (TAP) seeks a Temporary Administrative Services Analyst II to support the Probation Department. This is a full time temporary position located in Riverside.

Under general supervision, assists with management by providing a wide variety of administrative support services; conducts complex and difficult research and analytical studies involving budgetary and/or operational processes and programs; makes recommendations for the development, implementation, and improvement of departmental operations, services and programs, and/or budgetary expenditures; and performs other related duties as required.

The most competitive candidates will have the following:

• Bachelor's degree
• At least two years of progressively responsible professional experience performing administrative, fiscal, contractual, procurement, grant, or program analysis.
• Experience in a governmental or public sector environment
• Experience using MinuteTraq, PeopleSoft, or comparable administrative systems
• Experience developing, interpreting, and monitoring contracts or grants

Meet the Team!

The Riverside County Probation Department is a progressive criminal justice agency that believes in continuous improvement, searching and applying evidence-based and best practices, using measurable outcomes to evaluate programs, and doing our utmost to fulfill our mission and make Riverside County a safe and law-abiding community for its citizens. We value accountability, commitment, compassion, positive image, integrity, creativity, honesty, excellence, respect/values, and ethics in our staff and constantly strive to uphold the public trust and provide the best quality customer service. We recognize the value of a qualified, professional, dynamic, and diverse workforce and building an organization that reflects the progressive community we serve.

EXAMPLES OF ESSENTIAL DUTIES (MAY INCLUDE BUT NOT LIMITED TO):

(Depending on the area of assignment, duties may include, but are not limited to, the following)

• Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.
• Develop reports and recommendations for appropriate action based on the analysis of gathered data.
• Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.
• Recommend and establish contract forms and procedures; monitor adherence to contract terms.
• Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.
• Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.
• Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
• Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.
• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.

OPTION I

Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: One year of professional experience in an administrative capacity.

OPTION II

Education: Graduation from an accredited college or university with a bachelor's degree, preferable with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: Two years of paraprofessional or technical experience in an administrative capacity.

OPTION III

Experience: One year as an Administrative Services Analyst I with the County of Riverside.

ALL OPTIONS

Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.

Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form

Other Requirements:

Possession of a valid California Driver’s License may be required.

BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.

For questions regarding this position, please contact Jesus Berrelleza at [e-mail] or at [phone].

For general inquiries, please allow up to 2 business days to receive a response.