Temporary Administrative/Office Support Specialist 1 - (Scanner)

Town of Needham; Needham Heights (MA); On-site; USD 21,000 - 30,000; Part time

Job summary

The Town of Needham Building Department is seeking a Temporary Part-Time Scanner to support a large document-digitization project. The role involves scanning, organizing, and cataloging plan sets to create accurate digital records.

The assignment runs for about four months, with roughly 12 hours per week, on-site in Needham, MA. Candidates should have a High School Diploma, be detail oriented, reliable, and capable of handling repetitive scanning tasks.

Qualifications

• High school diploma required with attention to detail and accuracy.
• Ability to perform repetitive scanning tasks efficiently.
• Basic computer skills and familiarity with digital file organization systems.
• Physically able to lift and move plan sets up to 20 lbs.

Responsibilities

• Scan plan sets using department scanning equipment.
• Organize, catalog, and inventory scanned documents to create digital records.
• Maintain consistent file-naming conventions and storage procedures.
• Prepare fragile documents for scanning and handle aging materials with care.
• Assist staff in prioritizing plan sets and tracking progress.

Skills

Attention to detail

Reliability

Clerical/document management

Education

High School Diploma

Tools

Department scanning equipment

Digital file organization systems

Job description

Description

The Town of Needham Building Department is seeking a Temporary Part-Time Scanner to support a large document-digitization project within the department. Stored plan sets must be scanned and cataloged to ensure proper inventory and digital preservation. The Temporary Scanner will assist with digitizing these plans, organizing electronic files, and supporting staff in estimating the remaining workload associated with the project.

The assignment is anticipated to be completed within a four-month timeframe. Approximately 12 hours per week.

CON #27004

Duties and Responsibilities

• Scan physical plan sets using department scanning equipment during scheduled hours.
• Organize, catalog, and inventory scanned documents to create accurate digital records.
• Maintain consistent file-naming conventions and electronic storage procedures.
• Handle and prepare fragile or aging documents for scanning.
• Work with Building Department staff to prioritize plan sets and track progress.
• Perform other related duties as assigned to support the scanning project.

Requirements

• Strong attention to detail and accuracy.
• High School Diploma required.
• Ability to perform repetitive scanning tasks efficiently.
• Basic computer skills and ability to use digital file organization systems.
• Ability to lift and move plan sets up to 20 lbs. or similar materials as needed.
• Reliability and ability to follow established procedures.
• Prior experience with scanning or clerical document management is helpful but not required.

Supplemental Information

Applications will be accepted until 11:59 AM on Wednesday, October 7, 2026.

The Town of Needham is an Equal Opportunity Employer and is committed to fostering an inclusive and encouraging workplace. There shall be no discrimination on the basis of race, age, gender, national origin, disability, religion or belief, sexual orientation, marriage/civil partnership, pregnancy/maternity, veteran status, or any other protected class. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills, and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.

For general employment inquiries, please contact us at [e-mail].

The Town of Needham will endeavor to provide reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at [e-mail].