Temporary Administrative Assistant, Public Health

University of California, Irvine; Irvine (CA); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Paid vacation

Holidays

Sick leave

Job summary

University of California, Irvine is seeking a temporary staff member to support undergraduate student services. You will guide students on degree requirements, assist with course registration, and navigate policies, while maintaining a student-centered approach.

Responsibilities include reviewing records with Degree Works, managing the department inbox for timely inquiries, and providing event support and front-desk coverage to keep daily operations running smoothly.

Qualifications

• Experience in undergraduate student affairs or higher education academic support.
• Strong written and verbal communication with student-centered service.
• Ability to pass FERPA compliance training and protect student data.

Responsibilities

• Guide undergraduate students on degree requirements, course registration, and policy navigation.
• Review student records and clear degree requirements using Degree Works.
• Manage the department inbox to provide timely, accurate responses to inquiries.
• Provide general event support and cover the front desk to maintain daily operations.

Skills

Student affairs experience

Written and verbal communication

Policy navigation

English proficiency

Tools

Degree Works

Banner

PeopleSoft

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Your Role on the Team

Job duties include, but are not limited to:

• Guide undergraduate students on degree requirements, course registration, and policy navigation.
• Review student records and clear degree requirements using Degree Works.
• Manage the department inbox to deliver timely, accurate responses to undergraduate inquiries.
• Provide general event support and cover the front desk as needed to maintain daily office operations.

What It Takes to be Successful

Required

• Experience in undergraduate student affairs or higher education academic support.
• Strong written and verbal communication skills with a focus on student-centered service.
• Ability to pass FERPA compliance training upon hire and maintain strict student data privacy.
• Ability to read, write, and follow written and oral instructions in English.

Preferred

• Direct experience working within a Public Health academic department or discipline.
• Hands-on proficiency with Degree Works and student information systems (e.g., Banner, PeopleSoft).
• Proven ability to manage front-desk logistics and assist with multi-step event planning.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Pay Rate: $27.06/hour

Conditions of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Temporary Employment

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certaintemporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles.

The majority of our temporary positions are Monday - Friday, 8:00 a.m. - 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave.

Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted.

Applicants with prior employment with UC or UC Irvine, please include this work experience on both your application and resume.

Thank you for your interest in employment with UCI Temporary Employment Services.

Parking Information

All visitors, staff, and students are required to purchase parking permits to park on UCI property. If you plan to commute to work via your personal vehicle, I encourage you to review the parking requirements of your work location and parking rates on the UC Irvine Parking and Transportation website.

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization