Coordinator, Business & Legal Affairs & Contract Administration

Justia, Inc.; New York (NY); On-site; USD 30,000 - 32,000; Full time

Job summary

Warner Music Group seeks a Coordinator for Business & Legal Affairs & Contract Administration. You will support contract clearance, licensing, and legal workflows across departments in a fast-paced setting.

The role requires BA/BS, high organization, and strong MS Office skills. You will manage calendars, travel bookings, and expenses while maintaining strict confidentiality and professionalism.

Qualifications

• Highly organized with strong research, proofreading, and workflow prioritization in high-volume settings.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel).
• Excellent written and verbal communication; able to handle confidential information with integrity.

Responsibilities

• Contract Administration & Licensing: process and track clearance requests for catalog releases, samplers, TV, and artwork; draft licenses and letters.
• Legal Operations & Rights Research: review rights, restrictions, litigation, and licensing inquiries across departments; assess trademark and copyright issues.
• Executive Support & Administrative Operations: manage calendars, travel, expenses, and department logistics.

Skills

Organization

Research

Proofreading

Workflow prioritization

MS Office

Communication

Education

BA/BS degree

Tools

Outlook

Word

Excel

Job description

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:

• Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.

• Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.

• Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises.

WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

Job Title: Coordinator, Business & Legal Affairs & Contract Administration

A Little Bit About Our Team:

This role reports directly to the Business & Legal Affairs leadership team, providing comprehensive support across Business & Legal Affairs and Contract Administration. Our team serves as a critical bridge between legal operations, label management, A&R Administration, Licensing, and Royalties. We oversee the review and vetting of audio/video releases, maintain side artist clearances, manage third-party licensing requests, and handle administrative and legal workflows in a fast‑paced environment.

Here You’ll Get To:

• Contract Administration & Licensing:

  • Process, track, and clear incoming promotional clearance requests across active catalog releases, samplers, TV shows, and artwork, including drafting gratis licenses and no‑objection letters.

  • Obtain internal and management approvals for third‑party soundtrack and compilation licensing requests.

  • Research, maintain, and update side‑artist clearance logs and legal records, including setting up and advising on market share splits.

• Legal Operations & Rights Research:

  • Conduct contractual research regarding rights, restrictions, litigation, and licensing inquiries across various internal departments.

  • Review audio/video content for potential trademark, copyright, or SoundExchange conflict issues.

  • Prepare, send, and track execution‑ready contract copies while maintaining organized legal filing systems.

• Executive Support & Administrative Operations:

  • Manage calendar scheduling, call logs, meetings, and travel bookings for department leadership.

  • Prepare and submit T&E expense reports.

  • Coordinate daily departmental logistics, including ordering supplies, processing mail, and assisting with special projects.

About You:

• Education & Experience: BA/BS degree required.

• Core Skills: Highly organized with exceptional research, proofreading, and workflow prioritization skills in high‑volume environments.

• Technical Proficiency: Strong command of Microsoft Office Suite (Outlook, Word, Excel) and comfort working with numbers, math, and spreadsheets.

• Communication & Discretion: Professional written and verbal communication abilities; adept at handling sensitive and confidential legal information with integrity.

• Work Style: Resourceful, self‑motivated, and calm under pressure—equally capable of collaborating within a team or executing independent tasks.

We’d Love It If You Also Had:

• Prior experience as a legal assistant, paralegal, or executive assistant within a media or music company.

• Experience handling T&E, booking travel, and supporting legal/business affairs teams.

• A strong passion for the music industry and a drive to learn label legal operations.

As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre‑spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.

Together, we are Warner Music Group: Independent Minds. Major Sound.

Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG.

Thanks for your interest in working for WMG. We love it here, and think you will, too.

This position requires a minimum of 4 days per week in the office. We value in‑office collaboration, which is essential for talent development and strong working relationships. #LI-OnsiteSalary Range: $21.79 to $23.07 HourlySalary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

Warner Music Group is an Equal Opportunity Employer.

Links to relevant documents:

2026 Benefits At A Glance final.pdf

EVerify Participation Poster.pdf

Right To Work .pdf