Temp Project Coordinator-Corporate Office AV Upgrades

Turner & Townsend; Florida; Hybrid; USD 48,000 - 70,000; Full time

Job summary

Turner & Townsend is seeking a Temp Project Coordinator to support the project management team on AV hardware upgrade projects for a financial services client base nationwide. This role offers remote work with the ability to report to the Tampa, FL office for scheduled client meetings.

You will handle documentation, invoicing, vendor coordination and project administration to keep initiatives on schedule and within budget.

Qualifications

• High School Diploma or GED with up to 2 years of related experience.
• Experience with Audio Visual and/or IT hardware installation projects.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and MS Project.
• Strong organizational skills with an inquisitive mentality.

Responsibilities

• Facilitate strong communication as the liaison between clients and IT teams.
• Process project documentation and acquire external quotes.
• Coordinate change orders and notices with consultants and vendors.
• Schedule meetings and communication plans for projects among teams and clients.
• Assist with contract administration, tender openings, and recording results.
• Enter project information into project management tools and process invoices.

Skills

Audio Visual

IT hardware

MS Project

MS Office Suite

Education

High School Diploma or GED

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

About the role

The Temp Project Coordinator provides basic administrative support to the project management team. This includes project documentation preparation, escalation for commitment, invoice & pay application processing, and financial reconciliations. Projects consist of AV hardware upgrades for financial services client’s corporate offices and conference rooms nationally.

This job is a temporary contract-to-hire role part of the Project Management function responsible for the management of projects from initiation through completion. Role offers remote work with the ability to report to Tampa, FL office for scheduled client meetings.

What you’ll do

Facilitate strong communication as the technical liaison between clients and IT units providing face to face, timely and efficient support to client.

Process documentation for project commitments. Acquire external quotes for processing. Coordinate change orders, change directives and contemplative change notices with consultants and vendors.

Schedule meetings and communication plans regarding projects amongst teams and clients.

Assist with contract administration. This includes attending tender openings and recording results, issuing letters of acceptance and regret.

Enter project information and data into project management technology tools.

Process invoices and pay applications. Help with project administration deliverables.

Assist the project closeout process including turnover documentation and financial reconciliation.

Coordinate new AV hardware installations for corporate offices and conference rooms

Create efficiencies by developing and updating resources and vendor documentation.

Refine support processes by identifying resources and vendors needed. Positively collaborate with Architects, MEPs and contractors/vendors on project execution.

Strengthen support process by preparing RFP’s and providing SOW for contractors/vendors.

Manage day-to-day operational aspects of a project monitoring and reporting progress to project manager.

Define service excellence by strengthening core processes by documenting all on site activities.

Ensure project documents are complete, current, and are stored appropriately.

What you’ll need

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

• High School Diploma or GED with up to 2 years of job-related experience.
• Experience with Audio Visual and/or IT hardware installation projects
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and MS Project
• Strong organizational skills with an inquisitive mentality.

*SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

*On-site presence and requirements may change depending on our client’s needs*

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this, we promote a healthy, productive, and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/

All your information will be kept confidential according to EEO guidelines.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team,to submit candidates for review.