Temp Payroll Clerk I / II

Community Health Centers of the Central Coast, Inc.; Santa Maria (CA); On-site; USD 36,000 - 39,000; Full time

Job summary

Community Health Centers of the Central Coast, Inc. is seeking a Payroll Clerk I/II in the Finance department. Under the supervision of the Controller, you will process timely payroll, maintain time records, and handle deductions with strict confidentiality.

The role requires accuracy, ability to handle multiple tasks, and compliance with federal/state regulations. Applicants should have related payroll experience and proficiency in MS Office and payroll software.

Qualifications

• High school diploma or GED required; associate degree in business administration and 1 year of experience or equivalent.
• Bachelor’s degree in accounting or related field and 1+ year of related experience.
• Proficiency in payroll software and in MS Office/Google Suite; accurate timekeeping and confidentiality.

Responsibilities

• Process bi-weekly payroll and ensure accuracy of time sheets.
• Maintain employee records and uphold confidentiality.
• Prepare payroll reports and deposits; update master payroll records as needed.
• Distribute labor and payroll costs through journal entries for cost accounting.
• Assist Controller with retirement plan administration.

Skills

Payroll software

MS Office

Google Workspace

Ten-key

Education

High school diploma or GED

Associate degree in business administration

Bachelor’s degree in accounting or related field

Tools

Job description

I Have Reviewed This Job Description With Employee

Supervisor/Human Resources (print first last name) ____________________________________

Job Title: Payroll Clerk I/II

Department: Finance

Reports To: Controller

FLSA Status: Non-Exempt

Wage Range that the Company Expects to Pay: $26.00 - $28.67 per hour

Summary

Under the general supervision of the Controller or designee, the Payroll Clerk is responsible for processing timely and accurate payroll and maintaining employee time records. The Payroll Clerk understands all aspects of employee compensation and deductions to provide excellent customer service to employees of the company. The Payroll Clerk will assist in various administrative activities to support the Finance and Human Resources departments. The Payroll Clerk must maintain accuracy, integrity, and utmost confidentiality of employee and company information.

It is the primary purpose of CHCCC to provide the highest quality of total care possible to the patient population it serves. Such a level of quality depends ultimately on the staff's desire and ability to work together, individually, and as a team. The employee is expected to be professional, punctual, maintain regular attendance, cooperative, motivated, and organized at all times.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Enters, maintains, and/or processes information in the payroll system; information may include employees hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Prepares and process bi-weekly payroll, reviews and ensure accuracy of approved time-sheets, tracks and deducts all garnishments and other special payroll deductions.
• Maintains employee records, ensures that employee changes are entered correctly and made on a timely basis, reviews changes for proper authorization and adheres with federal/state/local regulations.
• Compiles payroll data such as hours worked, taxes, insurance, to be withheld, and employee identification number from time sheets and other records.
• Reviews wages computed and corrects errors to ensure accuracy of payroll.
• Records changes affecting net wages such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records.
• Records data concerning transfer of employees between departments.
• Distributes labor and all related expenses through journal entries for the purpose of cost accounting.
• Prepares periodic reports of earnings, taxes, and deductions.
• Records and processes federal and state payroll tax deposits.
• Keeps records of leave pay and non-taxable wages.
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Assists the Controller with administrating the retirement plans.
• Provides payroll information answering questions and requests.
• Demonstrates adherence to and observes all safety policies and procedures, inclusive of infection control rules and regulations.
• Maintains highest levels of confidentiality, and privileged communications (patient, employee, and corporation).

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION And/or EXPERIENCE

• Experience with payroll software preferred.
• I: High school diploma/GED required. Associate's degree in business administration and one year of experience and/or training; or equivalent combination of education and experience.
• II: Bachelor’s degree in accounting or related field and one or more years of related experience.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to respond effectively to the most sensitive inquires or complaints. Ability to write routine reports and correspondence. Ability to speak effectively before groups of patients or employees of organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply sound judgment in understanding to carry out instructions in written or oral form. Ability to make appropriate job decisions following standard office policies and past precedents.

Computer Skills

Experience with word processing, spreadsheets, email, and keyboarding required. Intermediate Microsoft Office and Google Suite skills required. Ability to use ten-key with ease.

CERTIFICATES, LICENSES, REGISTRATIONS

Possession of current, valid, unrestricted California Driver's License (Class C) required.

Other Requirements

Required to pass a criminal history background check and drug screen upon hire. Annual health examination; annual Tuberculosis skin test clearance or chest x-ray; proof of immunity to MMR, Varicella, and Hepatitis B; proof of Tdap vaccine; during current flu season, must provide proof of influenza vaccine or a signed declination form. If declined, a flu mask is mandatory during flu season.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job is largely sedentary. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee will have repetitive finger and hand motions when typing. The employee will regularly need to operate a computer, keyboard, and telephone. The employee is regularly required to sit for an extended period of time however, may be frequently required to stand and walk. The employee may need to lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is moderate (i.e. office setting with computers, phones, and printers). Must be able to work in a cubicle setting and work in a fast-paced environment consisting of inbound and outbound calls.

Required: Must be willing to have a flexible work schedule that may include evenings/weekends, and travel as needed.

ACKNOWLEDGEMENT

I Have Read And Understand My Job Description

Employee (print first last name) ___________________________________________________

Employee Signature_____________________________________________ Date___________

I Have Reviewed This Job Description With Employee

Supervisor/Human Resources (print first last name) ____________________________________

Supervisor/Human Resources Signature ____________________________ Date____________

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.