TEMP - HR Records Clerk

Dallas Fort Worth International Airport (DFW); Town of Texas (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Dallas Fort Worth International Airport (DFW) is seeking a temporary records clerk to support our HR records project. The role involves scanning, indexing, organizing, and reconciling employment records, and ensuring accurate, well-maintained files.

Experience with document management systems is a plus and attention to detail is essential. This office-based position requires on-site work five days a week and emphasizes data entry accuracy, confidentiality, and adherence to procedures.

Qualifications

• High school diploma or equivalent required.
• At least two years of clerical or administrative support experience.
• Proficient with Microsoft Excel and Word, and PDF applications.
• Equivalent combination of education and experience allowed.

Responsibilities

• Prepare, scan, index, and electronically store employment records and related documents.
• Review, reconcile, and maintain personnel records to ensure completeness, accuracy, and compliance with established procedures.
• Perform data entry and update electronic records using Microsoft Excel, Word, PDF applications.
• Organize, retrieve, file, and refile paper and electronic records as needed.
• Identify and report missing, duplicate, or inaccurate information and assist with record corrections.
• Maintain the confidentiality and security of employee and organizational records.
• Assist with records management projects and perform other clerical duties as assigned.

Skills

Clerical experience

Microsoft Excel

Microsoft Word

PDF applications

Education

High school diploma

Job description

GENERAL SUMMARY

Under general supervision, performs records management and document processing activities in support of a Human Resources records project. Responsibilities include scanning, indexing, organizing, and reconciling employment records; maintaining electronic and paper files; and quality review activities to ensure accurate recordkeeping.

Job Overview

GENERAL SUMMARY

Under general supervision, performs records management and document processing activities in support of a Human Resources records project. Responsibilities include scanning, indexing, organizing, and reconciling employment records; maintaining electronic and paper files; and quality review activities to ensure accurate recordkeeping.

This is a temporary, office-based position that requires working on-site five (5) days per week.

Essential Duties And Responsibilities

• Prepare, scan, index, and electronically store employment records and related documents.
• Review, reconcile, and maintain personnel records to ensure completeness, accuracy, and compliance with established procedures.
• Perform data entry and update electronic records using Microsoft Excel, Word, PDF applications, and other office software.
• Organize, retrieve, file, and refile paper and electronic records as needed.
• Identify and report missing, duplicate, or inaccurate information and assist with record corrections.
• Maintain the confidentiality and security of employee and organizational records.
• Assist with records management projects and perform other clerical duties as assigned.

Minimum Requirements

• High school diploma, GED, or equivalent.
• Two (2) years of clerical or administrative support experience.
• Proficiency in Microsoft Excel, Microsoft Word, and PDF applications.
• Any equivalent combination of education and/or experience may be substituted for the above.

Required Knowledge, Skills And Abilities

• Proficiency in Microsoft Excel, Microsoft Word, and PDF applications.
• Ability to perform accurate data entry and maintain organized records.
• Ability to organize, review, and process large volumes of documents.
• Ability to operate standard office equipment, including computers, scanners, and copiers.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Ability to communicate effectively and work cooperatively with others.

SPECIAL REQUIREMENT

• Must be authorized to work in the United States. Visa sponsorship is not available for this position.
• Must obtain a Security Identification Display Area (SIDA) Airport Identification/Access Badge (badge) in accordance with Department of Homeland Security Transportation Security Administration (TSA) requirements in Chapter 49 of the Code of Federal Regulations Part 1500 et. Al. and DFW Airport’s Airport Security Program within thirty (30) days from date of employment and maintain qualification for a SIDA badge upon each badge renewal.
• This is a designated safety sensitive position as defined in DFW Airport’s Drug and Alcohol Administrative Policy and Procedure. Applicants selected for this position will be required to pass a drug test prior to employment and to submit to drug screening on a random basis during the length of their employment in the safety sensitive position.

WORKING CONDITIONS

• Works in an office environment with frequent use of a computer, scanner, copier, and other standard office equipment.
• Position requires sitting for extended periods while performing data entry, document review, and scanning activities.
• May occasionally lift, move, or transport files and boxes weighing up to 20 pounds.
• Regular on-site attendance is required five (5) days per week.

About Us

We are Dallas Fort Worth International (DFW) Airport-one of the most successful airports in the world by any definition. We are recognized for our innovation, leadership, drive for excellence and talented employees.
Our success is made possible because of the diverse talents of over 2,100 employees who champion our mission of providing an exceptional airport experience to our customers and connect our community to the world. We are looking for the best talent to join us and help reimagine what an airport can be.
Bring your talents to DFW. Live and work with purpose.