Temp Executive Assistant

kendo; California (MO); Hybrid; USD 60,000 - 64,000; Part time

Job summary

Kendo Holdings, Inc. is seeking an Executive Assistant to support four executives at the Kendo Brands HQ in San Francisco. This temporary role is hybrid, with in-office Tue–Thu and remote Mon & Fri, for an anticipated 3–6 months with potential extension.

Ideal candidates bring c-level experience in fast-paced settings, superb organizational skills, and discretion. The position offers hourly pay and the chance to contribute to a leading beauty brand portfolio.

Qualifications

• 3–5 years of c-level executive support in a fast-paced environment.
• High school diploma; college degree preferred.
• Ability to work independently and with executives at all levels.
• Discretion handling sensitive and confidential information.

Responsibilities

• Prioritize conflicting needs and drive projects to completion under deadlines.
• Gatekeeper for calendars and international logistics to maximise focus.
• Organize cross-functional meetings with necessary materials.
• Prepare executives and follow up on commitments.
• Book travel and manage executive expenses.
• Maintain expense reports and department charts.
• Liaise with direct reports and provide admin support to teams.
• Bridge communications between executive and internal departments.
• Plan and execute employee events.
• Build partnerships with IT, facilities and vendors.
• Handle confidential, urgent materials in a fast-paced setting.

Skills

Calendar management

Executive support

Communication

Discretion

Organization

Education

High school diploma

College degree

Tools

MS Office

Teams

Job description

POSITION: Executive Assistant - Temporary

STATUS: Hourly

SUPPORTING: 4 Executives

REPORTS TO: Director, Office Manager

LOCATION: Kendo Brands HQ, San Francisco, CA

These are a temporary assignment anticipated for 3-6 months with a potential to extend.

ABOUT KENDO

Kendo Holdings, Inc. is a San Francisco-based beauty brand developer and wholesaler owned by LVMH Moët Hennessy - Louis Vuitton, the world’s largest luxury group. A play on the words “can do”, Kendo has become the hub of creativity and next generation beauty product development for global Sephora channels and selective retailers outside of Sephora.

Through original development, collaborations and acquisitions the Kendo stable of brands will always be creative, inspiring and innovative. A dynamic engine of speed, expertise and market-savvy, the Kendo team continues to redefine the beauty industry through great product, great storytelling, great retail and direct-to-consumer partnerships. This shows up in everything we do and in what we stand for:

• “Can Do” Spirit: We work together to make our wildest dreams a reality: As entrepreneurs, we embrace optimism and find creative ways to reach our goals
• Advocacy, Diversity, and Inclusion: We recognize and celebrate the full spectrum of personal identities. We create safe spaces so everyone’s voice is heard. We listen with humility and act with courage.
• Storytelling: We tell authentic stories like no, one else. It’s our key to inspire trust and build relationships, rallying, our people, partners, and consumers around our brands.
• Resilience: We embrace challenges as opportunities. Change is ever- constant, and agility is our strength.
• Product Excellence: We put the consumers first: We constantly raise the bar to create products of the highest quality that everyone just has to have.

The salary range for this temp position is $43.25 - $46.15 per hour. Offered salary is dependent upon experience and San Francisco location. This is a hybrid role based in our downtown San Francisco office – Tues through Thursday in-office, with Monday and Friday remote.

The Kendo house of brands currently includes:Fenty Beauty, Fenty Skin, Fenty Eau de Parfum, Fenty Hair, Ole Henriksen, Lip Lab.

SUMMARY

We are seeking a high-impact Executive Assistant to serve as a strategic force behind our leadership team. The ideal individual will possess sound judgment in various situations, strong written and verbal communication skills, administrative and organizational abilities, and the capacity to maintain a realistic balance among multiple priorities. The Executive Assistant will be able to work independently on projects from conception to completion, anticipate needs before they arise, work under pressure at times, and handle a wide variety of activities and confidential matters with discretion.

RESPONSIBILITIES

• Prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
• Act as a strategic gatekeeper, expertly navigating complex calendars, “puzzles,” and high-stake international logistics to maximize executive focus and productivity
• Organize cross-functional internal and external meetings with precision, ensuring the executive is prepared with the necessary materials for meetings
• Work closely and effectively with the Executive(s) to keep him/her well informed of upcoming commitments and responsibilities, preparing and follow up appropriately.
• Booking travel
• Oversee and maintain all executive expense reports and department organizational charts
• Act as liaison to the executive’s direct reports and their staff. Provide general administrative support to each team(s) you support
• Provide a bridge for smooth communication between the Executive and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Partner with peers to plan and execute employee events
• Build strong and effective partnerships with LVMH peers and key partners such as IT, facilities, and 3rd party vendors
• Handle confidential, highly sensitive, urgent materials and information in a dynamic, fast-paced work environment

REQUIREMENTS

• Minimum 3-5 years c-level experience in a fast-paced environment, high school diploma, college degree preferred
• Previous retail/wholesale industry experience helpful; passionate about the beauty industry is a plus
• Ability to take initiative and act independently. Able to work interactively and proactively with executives at all levels in the organization
• Able to handle sensitive and confidential information with discretion
• Resourceful, logical and creative problem solver
• Strong organizational skills, able to track multiple projects
• High level of accuracy, able to detect inconsistencies and errors
• Superior interpersonal skills, approachable and flexible
• Excellent verbal and written communication skills
• Computer skills – Proficient in MS Office (Word, Excel, PowerPoint, Outlook and Teams) and generally tech-savvy / comfortable with software applications and database programs
• Flexible with hours and in working overtime when required