Temp Document Control Clerk

OSI Optoelectronics; Hawthorne (CA); On-site; USD 30,307 - 33,062; Full time

Job summary

OSI Optoelectronics is seeking a Temp Document Control Clerk to support quality assurance and document control across engineering, customers, suppliers, and internal teams. The role manages document flow, ensures approvals, and maintains control of revisions in a fast-paced manufacturing setting.

Responsibilities include organizing files, data entry, scanning and archiving, and collaboration with multiple departments to release engineering and quality documents.

Qualifications

• High School degree or equivalent required.
• 1+ years’ experience in document control required. Experience within a manufacturing environment is strongly preferred.
• Must be meticulous with strong attention to detail when entering and verifying data.
• Knowledge of ERP, MES, and DMS/QMS tools.
• Experience using Microsoft Suite (Word, Excel, Visio) and Adobe/WinZip.
• Familiarity with electronic drawing software. AutoCAD strongly preferred.
• Excellent time-management and ability to multi-task.
• Ability to handle sensitive information and maintain controlled access.
• Must be a team player with strong communication skills.

Responsibilities

• Preserve and organize files and folders across electronic and physical project folders and databases.
• Complete documentation requests using various software applications to aid document control.
• Enter data accurately across multiple systems and verify data integrity.
• Process, scan, index, distribute, file, and archive project documentation timely.
• Coordinate document approvals and ensure only current revisions are released for use.
• Review documents for accuracy, formatting, and alignment to drawing/specs before release.
• Uphold Integrity, Innovation, Accountability, and Teamwork.
• Report quality problems to prevent recurrence.

Skills

Attention to detail

Data entry

Document control

ERP/MES/DMS

Microsoft Office

AutoCAD (preferred)

Communication

Team player

Ethics & confidentiality

Time management

Interpersonal skills

Education

High School diploma or equivalent

Tools

ERP

MES

DMS/QMS

Adobe/WinZip

Job description

Overview

OSI Systems companies have a long history of developing innovative solutions to bring a better quality of life to the world. With more than 30 years of combined experience in the field of optoelectronics, our OSI Optoelectronics (OSIO) division is a diversified manufacturer of standard and custom photodiodes and optical sensors used in aerospace, defense, commercial, and medical applications.

We are one of the largest global manufacturers of optoelectronic devices, delivering engineering design support and manufacturing capabilities that include products for use in the defense, aerospace, medical, and industrial markets, among others. We utilize our world‑class manufacturing facilities in the U.S., India, and Malaysia to continue to put forth excellent engineering solutions aligned with efficient manufacturing to meet high‑volume production requirements. OSI Optoelectronics is seeking a Temp Document Control Clerk. This individual will participate in the execution of the defined strategic quality plan in conjunction with Quality functional leadership and provide quality assurance and document control support to engineering, customers, suppliers, partners, and internal functional departments, and participate in continuous improvement activities in targeted areas. They will also participate in the quality assurance strategy to ensure product flow consistent with established industry standards, government regulations, and customer requirements. They will coordinate the receipt, processing, and transmission of information to ensure the control and protection of quality and engineering‑related documents using a variety of information systems.

Responsibilities

• Preserve various files and folder structures in the electronic/hardcopy project folders, quality management systems, database, and manufacturing software. Maintain databases such as ERP, MES, FTP, and DMS for supporting documentation and data for ensuring fast and accurate retrieval.
• Complete and incorporate documentation requests utilizing various software applications to aid with document control process requests.
• Perform data entry accurately in multiple systems (part numbers, document metadata, revision levels, effective dates, routing steps, and attachments) and verify data integrity across connected systems.
• Process, scan, index, distribute, file (hard and soft copies), retrieve, and archive project‑related documentation received and maintain engineering documentation files in a timely manner.
• Coordinate and obtain document approvals and ensure only approved/current revisions are released for use on the manufacturing floor. Interface with various department groups to aid with releasing and distribution of engineering and quality documentation.
• Review documents for accuracy and completeness prior to filing or release (e.g., correct template, required approvals, revision history, formatting, legibility, and alignment to drawing/spec requirements).
• Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork.
• Demonstrate behavior consistent with the company’s Code of Ethics and Conduct.
• It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem.
• Duties may be modified or assigned at any time to meet the needs of the business.

Qualifications

• High School degree or equivalent required.
• 1+ years’ experience in document control required. Experience within a manufacturing environment is strongly preferred.
• Must be meticulous and accurate with strong attention to detail when entering and verifying data.
• Working knowledge of controlled document practices (e.g., revision control, effective dates, change orders, record retention) required.
• Knowledge of systems such as ERP, MES, and DMS/QMS tools required.
• Experience using Microsoft Suite, including Word, Excel, Visio, as well as Adobe and WinZip required.
• Familiarity with electronic computer drawing software required. AutoCAD strongly preferred.
• Excellent time‑management skills and ability to multi‑task and prioritize work required.
• Ability to handle sensitive/confidential information and maintain controlled access required.
• Must be comfortable working with both electronic records and physical files in a clean manufacturing environment.
• Must be a team player.
• Excellent communication and interpersonal skills are essential, including the ability to speak with all levels of employees, guests, vendors, and team members.

Benefits

Pay may range from $22.00 to $24.00 hourly. The pay range above represents annual base salary only. Final compensation will be determined based on factors such as job level, geographic location, date of hire, experience, job‑related knowledge and skills, and education in conjunction with market and business considerations.

Base salary is one component of your total rewards package. You may be eligible for long‑term incentives, potential discretionary bonuses, and the ability to purchase company stock at a discounted rate through the Employee Stock Purchase Program (ESPP). OSI also offers comprehensive benefits including various options for health plans, 401(k) retirement plan, health savings account, disability insurance, life insurance, AD&D insurance, leave of absence programs, and an array of voluntary benefits. In addition, paid time off is offered to be used for vacation, holidays, bereavement, and jury duty. Full‑time salaried employees are entitled to flexible time‑off.

Notice to Third Party Agencies

OSI Systems, Inc. and its subsidiaries (collectively “OSI”) does not accept unsolicited resumes from recruiters or employment agencies. If any person or entity, including a recruiter or agency, submits any information, including any resume or information regarding any potential candidate, without a signed agreement in place with OSI, OSI explicitly reserves the right to use such information, and pursue and/or hire such candidates, without any financial obligation to the person, recruiter or agency. Any unsolicited information or resumes, including those submitted directly to hiring managers, are considered and deemed to be the property of OSI.

Equal Opportunity Employer - Disability and Veterans

OSI Systems, Inc. is an equal‑opportunity employer.

General Company Information

OSI Systems, Inc. has three operating divisions: Security, Healthcare, and Optoelectronics and Manufacturing, providing specialized electronic components and manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical, and industrial markets, among others.