Temp Document Control Clerk

Rapiscan Systems Inc.; Hawthorne (CA); On-site; USD 30,307 - 33,062; Full time

Job summary

OSI Optoelectronics is seeking a Temp Document Control Clerk in Hawthorne, CA. You will preserve files and manage electronic and hard copy documentation, while maintaining ERP/MES/DMS systems to support engineering and quality teams.

The role requires a high school diploma and 1+ year in document control, with strong data entry accuracy. Familiarity with CAD tools like AutoCAD and proficiency in Microsoft Office are required in a manufacturing setting.

Qualifications

• High School degree or equivalent.
• 1+ years’ experience in document control.
• Experience in manufacturing environment preferred.
• Proficient with Microsoft Word, Excel, Visio; Adobe and WinZip.
• Familiarity with ERP, MES, DMS/QMS systems.

Responsibilities

• Preserve files and folders; maintain ERP, MES, FTP, and DMS databases for documentation retrieval.
• Process documentation requests and support document control processes.
• Accurate data entry across systems (part numbers, metadata, revision levels, dates, routing, attachments).
• Process, scan, index, distribute, file and archive project documentation timely.
• Coordinate document approvals; ensure only current revisions are released for manufacturing.
• Review documents for accuracy before filing or release; ensure templates and approvals are correct.
• Uphold Integrity, Innovation, Accountability, and Teamwork.
• Demonstrate ethical conduct and report quality issues to prevent recurrence.
• Duties may be modified to meet business needs.

Skills

Attention to detail

Time management

Team player

Communication skills

Education

High School diploma

Tools

AutoCAD

Microsoft Office

Job description

Overview

OSI Systems companies have a long history of developing innovative solutions to bring a better quality of life to the world. With more than 30 years of combined experience in the field of optoelectronics our OSI Optoelectronics (OSIO) division is a diversified manufacturer of standard and custom photodiodes and optical sensors for used in aerospace, defense, commercial and medical applications.

We are one of the largest global manufacturers of optoelectronic devices, delivering engineering design support and manufacturing capabilities that include products for use in the defense, aerospace, medical, and industrial markets, among others. We utilize our world-class manufacturing facilities in the U.S., India and Malaysia to continue to put forth excellent engineering solutions aligned with efficient manufacturing to meet high-volume production requirements.

OSI Optoelectronics is seeking a Temp Document Control Clerk. This individual will p... (additional responsibilities and responsibilities details contained in the original description).

Responsibilities

• Preserve various files and folder structures in the electronic/hardcopy project folders, quality management systems, database, and manufacturing software. Maintain databases such as ERP, MES, FTP, and DMS for supporting documentation and data for ensuring fast and accurate retrieval.
• Complete and incorporate documentation request utilizing various software applications to aid with document control process requests.
• Perform data entry accurately in multiple systems (part numbers, document metadata, revision levels, effective dates, routing steps, and attachments) and verify data integrity across connected systems.
• Process, scan, index, distribute, file (hard and soft copies), retrieve and archive project related documentation received and maintain engineering documentation files in a timely manner.
• Coordinate and obtain document approvals and ensure only approved/current revisions are released for use on the manufacturing floor. Interface with various department groups to aid with releasing and distribution of engineering and quality documentation.
• Review documents for accuracy and completeness prior to filing or release (e.g., correct template, required approvals, revision history, formatting, legibility, and alignment to drawing/spec requirements).
• Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork.
• Demonstrate behavior consistent with the company’s Code of Ethics and Conduct.
• It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem.
• Duties may be modified or assigned at any time to meet the needs of the business.

Qualifications

• High School degree or equivalent required.
• 1+ years’ experience in document control required. Experience within a manufacturing environment is strongly preferred.
• Must be meticulous and accurate with strong attention to detail when entering and verifying data.
• Working knowledge of controlled document practices (e.g. revision control, effective dates, change orders, record retention) required.
• Knowledge of systems such as ERP, MES, and DMS/QMS tools required.
• Experience using Microsoft Suite, including Word, Excel, Visio, as well as Adobe and WinZip required.
• Familiarity with electronic computer drawing software required. AutoCAD strongly preferred.
• Excellent time management skills and ability to multi-task and prioritize work required.
• Ability to handle sensitive/confidential information and maintain controlled access required.
• Must be comfortable working with both electronic records and physical files in a clean manufacturing environment.
• Must be a team player.
• Excellent communication and interpersonal skills are essential, including the ability to speak with all levels of employees, guests, vendors, and team members.

Please review our benefits here: Life at OSI

Pay may range from $22.00 to $24.00 hourly

The pay range above represents annual base salary only. Final compensation will be determined based on factors such as your job level, geographic location, date of hire, experience, job‑related knowledge and skills, and education in conjunction with market and business considerations.

Base salary is one component of your total rewards package. You may be eligible for long‑term incentives, potential discretionary bonuses, and the ability to purchase company stock at a discounted rate through the Employee Stock Purchase Program (ESPP). OSI also offers comprehensive benefits including various options for health plans, access to 401(k) retirement plan, health savings account, disability insurance, life insurance, AD&D insurance, leave of absence programs and an array of voluntary benefits. In addition, paid time off is offered to be used for vacation, holidays, bereavement, and jury duty. Full‑time salaried employees are entitled to flexible time‑off.

Equal Opportunity Employer - Disability and Veterans

Know Your Rights

Poster Link: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf