Technology Transfer Transactions Specialist

Brigham Young University; United States; On-site; USD 59,000 - 76,000; Full time

Benefits offered by this job

401k

Vacation and sick time

Employee assistance program

Tuition benefits

Athletic facilities

Medical/dental benefits

Disability benefits

Paid parental leave

Wellness program

Free on-campus parking

Free UTA passes

BYU Store discounts

Job summary

Brigham Young University seeks a Technology Transfer Transactions Specialist to manage licenses, options, and related contracts from term establishment to final execution. This role collaborates with the Director of Technology Transfer and licensing professionals to move agreements through a busy contracting process.

The position requires outstanding organization, attention to detail, and the ability to manage a large number of transactions simultaneously, while communicating professionally with

Qualifications

• Bachelor's degree required; related fields preferred.
• Experience in contract administration, business transactions, or deal execution is helpful.
• Strong organizational skills and attention to detail are essential.
• Proficiency with Microsoft Office and university databases is expected.
• Ability to manage many transactions and deadlines simultaneously.

Responsibilities

• Manage technology transfer transactions from established terms through final execution.
• Coordinate review of agreements among licensees, entrepreneurs, faculty, and university personnel.
• Track documents, comments, approvals, and signatures; follow up to move transactions forward.
• Maintain an organized pipeline and provide regular status reports.
• Support records, reporting and administrative activities related to technology commercialization.

Skills

Organization

Detail-oriented

Follow-through

Communication

Transaction management

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Why Work at BYU

As the flagship higher education institution of The Church of Jesus Christ of Latter‑day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life."

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it an inspiring place to work.

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter‑day Saints. Members of The Church of Jesus Christ of Latter‑day Saints must hold and be worthy to hold a current temple recommend.

Technology Transfer Transactions Specialist

The Technology Transfer Transactions Specialist supports Brigham Young University's Technology Transfer Office by managing technology commercialization transactions from initial agreement preparation through execution and post‑signature handoff. The position works closely with the Director of Technology Transfer and licensing professionals to move licenses, options, confidentiality agreements, amendments, and related transactions efficiently through the contracting process. The specialist serves as the primary coordinator once a transaction is ready to proceed, maintaining momentum through drafting, document circulation, revisions, communications, approvals, signatures, and completion. The position requires exceptional organization, attention to detail, responsiveness, professional communication, persistence, and the ability to manage a large number of transactions simultaneously.

What you'll be doing in this position

Transaction Management and Closing

• Manage technology transfer transactions from the point at which business terms are substantially established through final execution.
• Coordinate circulation and review of agreements among licensees, entrepreneurs, faculty, university personnel, and other participants.
• Track outstanding documents, comments, approvals, and signatures.
• Follow up consistently with counterparties to keep transactions moving toward completion.
• Identify stalled transactions and proactively determine the next action required.
• Coordinate revisions and communicate requested changes to the appropriate licensing professional or university office.
• Maintain accurate status information for all active transactions.
• Confirm completion of required documents and information before closing a transaction.
• Coordinate post‑signature handoff for invoicing, compliance, records, and other administrative needs.

Data and Agreement Support

• Ensure that agreements are reflected accurately in the office’s database.
• Supervise students as necessary to maintain accurate records.
• Help identify opportunities to simplify and accelerate recurring transaction workflows.

Pipeline and Process Management

• Maintain an organized pipeline of pending technology transfer transactions.
• Provide regular status reports regarding agreements awaiting action, signature, approval, or follow‑up.
• Monitor transaction cycle times and identify recurring sources of delay.
• Develop and maintain checklists, systems, and processes that improve transaction speed and reliability.
• Work with Technology Transfer staff to improve office workflows as transaction volume increases.

General Technology Transfer Support

• Communicate professionally with faculty inventors, entrepreneurs, companies, attorneys, university personnel, and other stakeholders.
• Assist with records, reporting, and administrative activities associated with technology commercialization.
• Support other Technology Transfer Office initiatives and priorities as assigned.

What qualifies you for this role

Minimum Education Required: Bachelor's degree required. (A degree in business, finance, law, communications, technology, science, engineering, or a related field is preferred.) Relevant professional experience may be considered in evaluating a candidate's qualifications.

Experience Requirements

• Experience with work requiring persistent follow-through and careful attention to detail is preferred.
• Experience in one or more of the following areas is particularly helpful:
• Contract administration
• Business transactions
• Sales operations
• Deal execution
• Project management
• Technology commercialization
• Startup or entrepreneurial environments

Skills, Abilities, and Characteristics

• Exceptional organizational ability and attention to detail.
• Strong follow-through and a demonstrated ability to bring projects to completion.
• Comfort managing many simultaneous transactions and deadlines.
• Professional and persistent communication skills.
• Ability to follow up repeatedly and appropriately without losing momentum.
• Sound judgment regarding when to act independently and when to elevate an issue.
• Ability to establish positive working relationships with faculty, entrepreneurs, companies, attorneys, and university personnel.
• Comfort working in a fast‑moving environment with a high volume of activity.
• Proficiency with Microsoft Office and the ability to learn university databases and workflow systems.

What we offer in return

This position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Generous vacation and sick time, plus 13 paid holidays
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long term disability benefits
• Paid parental and maternity leave
• Wellness program
• Free on‑campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 51 Typical Starting Pay: $28.25-$36.25 ($59,000-$75,500) The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job‑related experience, knowledge, skills, and other relevant factors. Candidates with very significant work‑related experience may receive an offer higher than the posted typical range.

Required Documents: All Staff positions require a resume. Refer to the Job Posting for any additional required documents.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world‑class education, but for its deep commitment to inspired religious values. Gathered together in a Christ‑centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!

Brigham Young University (BYU) is widely recognized not just for its world‑class education, but for its deep commitment to inspired religious values. Gathered together in a Christ‑centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!

The mission of Brigham Young University — founded, supported, and guided by The Church of Jesus Christ of Latter‑day Saints — is to assist individuals in their quest for perfection and eternal life.

All employees of Brigham Young University (BYU) agree to maintain the standards of The Church of Jesus Christ of Latter‑day Saints as defined by the CES Honor Code and Dress and Grooming Standards, both on and off campus, 24 hours a day. BYU is an equal opportunity employer, including disability and protected veteran status.