Technology Projects Coordinator - University Libraries
Washington University in St. Louis
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Benefits offered by this job
Job summary
Washington University in St. Louis is seeking a Technology Projects Coordinator to oversee library technology initiatives, ensuring well-documented plans, clear communication, and timely implementations across university libraries.
The role focuses on coordinating cross-team efforts, tracking progress, and applying project management best practices to support digital services and infrastructure. The position emphasizes collaboration with staff and campus partners, documentation discipline, and
Qualifications
- Bachelor's degree required.
- Master's degree preferred.
- Minimum 3 years of relevant experience.
Responsibilities
- Coordinate project planning, delivery, and communication for technology initiatives.
- Facilitate staff and campus stakeholders, design workflows and timelines, track progress.
- Create and maintain project documentation including agendas, minutes, and action items.
- Analyze resources and budgets; communicate needs and recommendations to leadership.
- Track expenses, hardware and software orders, and budget reports.
- Maintain awareness of best practices in technology project management and related communities.
Skills
Education
Tools
Job description
The Technology Projects Coordinator will coordinate projects in conjunction with staff across University Libraries who are leading or working on projects and initiatives involving technologies throughout the Libraries with a focus on digital services. The candidate will support library technology projects, ensuring project plans are well documented and followed, issues that arise are addressed, and communication is clear, leading to a successful and timely implementation. Through adherence to project management principles and best practices, library technology projects will be positioned to support the WashU Libraries’ digital services, resources, and infrastructure.
ST. LOUIS, MO 63130
37.5
- Coordinate a comprehensive and strategic process for project planning, project delivery, and communication for technology initiatives and projects at WashU Libraries.
- Facilitate the work of library staff and relevant campus stakeholders, design project workflows and timelines, track progress of projects, and assess effectiveness of projects.
- Create and maintain documentation of projects for project team members as well as other stakeholders, including meeting agendas, minutes, and action items.
- Analyze and coordinate resources, both technical and staff, to ensure project timelines allow for the investment of technology and staff to lead to successful completion, both current projects and future projects. Communicate to stakeholders needs and recommendations as projects are considered.
- Track expenses, hardware and software orders, and budget reports and communicate budget status to leadership over the course of the fiscal year.
- Maintain awareness of national and international best practices and advances in technology project management, tools, and strategies by actively engaging in library technology and project management communities.
- Normal office environment
- Ability to travel to various on- and off-campus locations
- Typically sitting at a desk or table
- Repetitive wrist, hand or finger movement
- Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Bachelor's degree
No specific certification/professional license is required for this position.
Relevant Experience (3 Years)
Not Applicable
A driver's license is not required for this position.
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Master's degree
No additional certification/professional licenses unless stated elsewhere in the job posting.
No additional work experience unless stated elsewhere in the job posting.
Analytical Thinking, Detail-Oriented, Interpersonal Relationships, Microsoft Office, Multitasking, Oral Communications, Organizing, Project Management, Project Management Tools, Relationship Building, Sound Judgment, Stakeholder Engagement, Strategic Thinking, Working Independently, Written Communication
G11
$53,100.00 - $90,600.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
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