Administrative Coordinator - Student Success

Washington University in St. Louis; St. Louis (MO); On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

Up to 22 days of vacation

Competitive health insurance

Metro U-Pass

403(b) retirement plan

Job summary

Washington University in St. Louis is seeking an Administrative Coordinator to manage daily office operations, budgets, and student information systems. The role supports advising, event logistics, and communications across the division of Student Success.

The position requires a high school diploma with 3+ years of relevant experience; a Bachelor's degree is preferred. Proficiency in Workday and MS Office is expected, with opportunity for professional growth within the university.

Qualifications

• High school diploma or equivalent.
• Bachelor's degree preferred.
• Minimum 3 years of relevant experience.
• Experience with Workday or similar systems is a plus.

Responsibilities

• Coordinates and performs daily tasks to ensure functioning of administrative office.
• Assists with developing budgets, monitors expenditures, enters personnel/payroll information in Workday and runs reports; processes financial documents.
• Provides advising to students and faculty; updates student registrations and course listings; prepares advising reports.
• Plans logistics and supports programs, meetings and events; negotiates with vendors; manages event budgets.
• Manages internal communications for school/department/center including drafts of communications and websites.
• Provides general administrative support including scheduling appointments, meetings and travel arrangements.
• Performs other duties as assigned.

Skills

Administrative support

Budgeting

Workday

Data entry

Customer service

Microsoft Excel

Microsoft Outlook

Microsoft Word

Communication

Payroll systems

Education

Bachelor's degree

Job description

Position Summary

WashU's Division of Student Success seeks an administrative professional for the position of Administrative Coordinator. The division of Student Success advances the educational mission of the university through resources and experiences outside the classroom that prepare our students for lifelong success.

Location

SAINT LOUIS, MO 63130

Scheduled Hours

37.5

Primary Duties & Responsibilities

• Coordinates and performs daily tasks to ensure functioning of administrative office. Assists in development/coordination of programs/projects.
• Assists with developing budgets, monitoring expenditures, enters personnel/payroll information in Workday and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.
• Provides advising (answering general questions) to students, faculty; enters/updates student registration and information into appropriate databases. Assists with new course listings, provides special formatting for course offerings, plans and administers student advising reporting process.
• Plans logistics and provides administrative support for program courses, meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event. Manages event budget.
• Coordinates, manages and updates communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.
• Provides some general administrative support including scheduling appointments, meetings and travel arrangements.
• Performs other duties as assigned.

Working Conditions

Job Location/Working Conditions:

• Normal office environment.
• Ability to travel to various on- and off-campus locations.

Physical Effort

• Typically working at desk or table.
• Repetitive wrist, hand or finger movement.
• Occasional lifting (25 lbs. or less).

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education

Required QualificationsHigh school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional LicensesNo specific certification/professional license is required for this position.

Work Experience

Relevant Experience (3 Years)

Skills

Not Applicable

Driver's License

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Education

Preferred QualificationsBachelor's degree

Certifications/Professional LicensesNo additional certification/professional licenses unless stated elsewhere in the job posting.

Work ExperienceNo additional work experience unless stated elsewhere in the job posting.

SkillsComputer Literacy, Financial Applications, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Payroll Systems, Supervision, Workday Software

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.