IP & Office Operations Specialist

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 39,000 - 47,000; Full time

Job summary

University of Illinois Urbana-Champaign's Office of Technology Management seeks an organized Office Support Specialist to handle IP intake, records management, and coordination of federal disclosures. You will support the Tech Manager team, manage sensitive information with discretion, and facilitate cross‑department communications.

You will also help maintain schedules, update databases, and assist in program administration for IPOC and IP‑Linc initiatives.

Qualifications

• Knowledge of university IP processes and federal compliance requirements.
• Experience with office clerical tasks and document handling.
• Strong communication, organization, and discretion in handling sensitive data.

Responsibilities

• Process intake of invention report forms and record in IP database.
• Coordinate thesis withholding with Graduate College and Thesis Office.
• Attend weekly Tech Manager meetings and update status in the database.
• Enter initial disclosures with federal funding into iEdison weekly.
• Assist in correcting information in iEdison and UIeRA grant data.
• Support agenda creation and performance tracking for meetings.
• Assist in managing OTM programs and communications with participants.

Skills

MS Office Suite

Communication skills

Independent work

Attention to detail

Discretion

Multitasking

Organizational skills

Education

High school diploma or equivalent

College coursework in any curriculum

Bachelor's degree (or higher)

Tools

iEdison

Archibus

FabWeb

MyF&S

Chrome River

UPS CampusShip

UI Portal

iBuy System

Job description

University of Illinois Urbana-Champaign's Office of Technology Management seeks an organized Office Support Specialist to handle IP intake, records management, and coordination of federal disclosures. You will support the Tech Manager team, manage sensitive information with discretion, and facilitate cross‑department communications.

You will also help maintain schedules, update databases, and assist in program administration for IPOC and IP‑Linc initiatives.