Technology Department Administrative & Listings Coordinator

Tandym Group Internal; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

A property management company in New York City seeks a Technology Department Administrative & Listings Coordinator to provide high-level administrative support. The role includes coordinating meetings, managing budgets, and updating technology listings. Ideal candidates have 2+ years in a similar role and strong organizational skills.

Qualifications

• 2+ years in an Administrative, Coordinator, or Operations role.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.

Responsibilities

• Coordinate internal meetings, manage calendars, and take meeting minutes.
• Maintain and update technology product listings across platforms.
• Help coordinate the launch of new tools or tech platforms.

Skills

Communication

Organization

Multitasking

Education

Bachelor’s Degree or equivalent experience

Tools

Microsoft Office Suite

Google Workspace

Asana

Trello

Jira

Job description

A property management company in New York City is currently seeking a versatile and highly organized professional to join their growing team as their new Technology Department Administrative & Listings Coordinator. In this role, the Technology Department Administrative & Listings Coordinator will be responsible for providing high-level administrative assistance to the Head of Technology and Departmental Leads, ensuring smooth day-to-day operations, streamlined communication, and accurate system updates.

Responsibilities:

• Coordinate internal meetings, prepare agendas, and take meeting minutes
• Manage departmental calendars, scheduling, and travel arrangements (if needed)
• Process expense reports and track departmental budgets or invoice submissions
• Maintain and update technology product or service listings across internal platforms and/or public directories
• Work with cross-functional teams (Product, Marketing, Sales) to ensure listings reflect current specs, pricing, and branding
• Manage user access, data entry, and information accuracy within internal databases or CRM systems
• Help coordinate the launch of new tools, software, or tech platforms used by the company
• Act as a liaison between the Technology Department and other departments, including HR, Finance, and Operations
• Assist in drafting internal communications, process documentation, and tech onboarding materials
• Support project tracking and timelines, and assist with light project coordination as needed

Qualifications:

• 2+ years of experience in an Administrative, Coordinator, and/or Operations role
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Jira)
• Excellent written and verbal communication skills
• Strong organizational skills with exceptional attention to detail
• Ability to multitask and prioritize in a dynamic, deadline-driven environment

Desired Skills:

• Bachelor’s Degree or equivalent experience
• Experience in a Technology or Startup environment
• Experience working with Databases or Listings systems (e.g., CMS, CRM, SaaS platforms)
• Familiarity with Software Development cycles or IT operations
• Interest in emerging technologies and digital tools