Technology Department Administrative & Listings Coordinator

Tandym Group; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A property management company in New York City is seeking a versatile Technology Department Administrative & Listings Coordinator. You will provide administrative assistance to the Head of Technology, coordinate meetings, manage calendars, and ensure smooth communication across departments. This role involves supporting project timelines and maintaining listings, making it ideal for a detail-oriented multitasker with 2+ years of relevant experience.

Qualifications

• 2+ years of experience in an Administrative, Coordinator, and/or Operations role.
• Proficiency in Microsoft Office Suite and project management tools.
• Strong organizational skills and excellent communication abilities.

Responsibilities

• Coordinate internal meetings, prepare agendas, and take meeting minutes.
• Manage departmental calendars and track budgets or invoices.
• Act as a liaison between the Technology Department and other departments.

Skills

Organization

Communication

Multitasking

Attention to detail

Education

Bachelor's Degree or equivalent experience

Tools

Microsoft Office Suite

Google Workspace

Asana

Trello

Jira

Job description

A property management company in New York City is currently seeking a versatile and highly organized professional to join their growing team as their new Technology Department Administrative & Listings Coordinator. In this role, the Technology Department Administrative & Listings Coordinator will be responsible for providing high-level administrative assistance to the Head of Technology and Departmental Leads, ensuring smooth day-to-day operations, streamlined communication, and accurate system updates.

Responsibilities:

Coordinate internal meetings, prepare agendas, and take meeting minutes
Manage departmental calendars, scheduling, and travel arrangements (if needed)
Process expense reports and track departmental budgets or invoice submissions
Maintain and update technology product or service listings across internal platforms and/or public directories
Work with cross-functional teams (Product, Marketing, Sales) to ensure listings reflect current specs, pricing, and branding
Manage user access, data entry, and information accuracy within internal databases or CRM systems
Help coordinate the launch of new tools, software, or tech platforms used by the company
Act as a liaison between the Technology Department and other departments, including HR, Finance, and Operations
Assist in drafting internal communications, process documentation, and tech onboarding materials
Support project tracking and timelines, and assist with light project coordination as needed

Qualifications:

2+ years of experience in an Administrative, Coordinator, and/or Operations role
Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Jira)
Excellent written and verbal communication skills
Strong organizational skills with exceptional attention to detail
Ability to multitask and prioritize in a dynamic, deadline-driven environment

Desired Skills:

Bachelor's Degree or equivalent experience
Experience in a Technology or Startup environment
Experience working with Databases or Listings systems (e.g., CMS, CRM, SaaS platforms)
Familiarity with Software Development cycles or IT operations
Interest in emerging technologies and digital tools