Technician - Records

South Texas College; United States; Sur place; USD 18 000 - 26 000; Plein temps

Résumé du poste

South Texas College in the United States is seeking a Records Technician in the Admissions and Records department. This role processes admissions documents, clears students to register, assists with registration and schedule changes, and handles transcript requests while maintaining accurate student records in the database.

The position supports graduation activities and events, with duties evolving to ensure compliance with admission standards and state regulations.

Qualifications

• College Certificate is required and at least 30 earned college hours.
• At least one year of customer service experience is preferred.
• Excellent oral, written, and interpersonal communication skills.

Responsabilités

• Provides a positive, friendly, knowledgeable impression of the College; assists students with information for successful college entrance.
• Assists with evaluating transcripts and inputs final evaluations into the college student database system after review and approval.
• Explains admissions evaluations to students.
• Assists with high school enrollment events.
• Assists with scanning documents, as needed.
• Refers students with academic discrepancies to proper department heads for action.
• Ensures data entry quality and verification of student files.
• Assists in all facets of student registration.
• Maintains student records per Records and Retention Plan.
• Performs activities related to graduation ceremonies.
• Assists in task projects and verifies edit reports.

Connaissances

Customer service

Interpersonal communication

Microsoft Office

Formation

College Certificate

30 earned college hours

Description du poste

Department: Admissions and Records

Transcripts

Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

The Records Technician interacts directly with students and performs duties pertaining to admission requirements and enrollment, such as processing incoming documents, clearing students to register, assisting with registration, schedule changes, transcript requests, application tracking, scanning documents, maintaining student records and other duties. Assists with graduation functions and provides assistance with events held in the Enrollment Center.

Specific Duties and Responsibilities

• Provides a positive, friendly, knowledgeable impression of the College; assists students with information for successful college entrance.
• Assists with evaluating transcripts of courses with school entrance or degree requirements and inputs final evaluations into the college student database system, after review and approval from Transcript/Graduation Analyst.
• Assists with explaining all admissions evaluations to students.
• Provides assistance with high school enrollment events.
• Assists with scanning documents, as needed.
• Refers students with academic discrepancies to proper department heads for further action.
• Ensures the quality control of data entry, application tracking, and verification of student files are correct.
• Assists in all facets of student registration.
• Maintains student records according to the college Records and Retention Plan.
• Performs activities and related duties that pertain to the yearly student commencement/graduation ceremonies.
• Regularly assists professional staff in completing task projects and verifying edit reports as assigned.
• Maintains familiarity with the College’s programs, policies, procedures and academic standards, as well as state and federal regulations pertaining to admission standards.
• Performs other duties as assigned.

Required Education and Experience

• College Certificate
• A minimum of 30 earned college hours
• At least one (1) year of customer service or similar experience, preferred.

Required Knowledge, Skills and Abilities

• Excellent oral, written, and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
• Ability to work independently as well as a team player within department and with others.
• Ability to work evenings and/or weekends as needed; willing to travel throughout the college district using own means of reliable transportation.
• Demonstrated commitment to achieving the vision and mission of South Texas College.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to effectively present information in one-on-one and small group situations to students, parents, and other employees of the organization.
• Ability to apply practical understanding to carry out detailed written or oral instructions.
• Ability to deal with problems involving concrete variables in standardized situations.

Checks, Certificates, Licenses, and Registrations

Security Sensitive position: All applicants are subject to a criminal background check under South Texas College policy. In addition, subject to a federal background check. Must have or qualify for a valid Texas driver's license and proof of liability insurance.

Physical Requirements

• Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.
• Bending the body downward and forward by bending leg and spine.
• Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Applying pressure to an object with the fingers and palm.
• Perceiving the nature of sounds at normal speaking levels with or without correction.
• Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Raising objects from a lower to a higher position or moving objects horizontally from position-to-position.
• Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
• Ability to make rational decisions through sound logic and deductive processes.
• Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Standing particularly for sustained periods of time.
• Bending body downward and forward by bending spine at the waist.
• Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• Mobility to accomplish tasks, particularly for long distances or moving from one work site to another.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Minimum Compensation

$16.25

Desired Start Date

November 02, 2026

Posting Close Date

26 October 2026 11:59pm

Founded in 1993, South Texas College offers more than 127 degree & certificate options, including associate degrees in a variety of liberal art, social science, business, math, science, technology, advanced manufacturing, and allied health fields of study. Additionally, South Texas College is the only community college in the State of Texas to offer 5 baccalaureate degrees. South Texas College has a faculty and staff of more than 2,200 to serve the college’s five campuses, two higher education centers, and one virtual campus. Since 2000, the Dual Credit Programs has served 130,000 high school students at 70 high school partners, saving families over $340 million dollars in tuition.