Technician - Expense Cards & Accounts Payable

Jeffco Public Schools; Colorado; On-site; USD 55,000 - 68,000; Full time

Job summary

Jeffco Public Schools is seeking a dedicated Finance Associate to coordinate the district's expense card and accounts payable processes. The role supports cardholder administration, transaction review, and vendor maintenance with an emphasis on accuracy and internal controls.

Responsibilities include onboarding, training, transaction monitoring, and assisting with month-end activities. The position requires strong accounting knowledge, 2+ years in accounts payable, and excellent customer service

Qualifications

• High School diploma required; associate’s degree preferred.
• Two years experience in accounts payable or related role.
• Knowledge of basic accounting principles and expense card programs.
• Ability to maintain confidential financial information.

Responsibilities

• Serve as primary contact between bank, expense cardholders, vendors and Accounts Payable.
• Coordinate onboarding of cardholders and suppliers.
• Develop user guidance and training materials for card programs and provide training.
• Monitor expense card and virtual card transactions for compliance with policies.
• Review reconciliations and resolve discrepancies and exceptions.
• Support general ledger coding, posting, and month-end/year-end processes.
• Prepare reports and support process improvements for Accounts Payable operations.

Skills

Accounts payable

Expense card programs

Payment processing

Financial reconciliation

ERP systems

Data accuracy

Customer service

Vendor management

Education

High School diploma

Tools

ERP systems

Job description

Jeffco Public Schools (Jeffco) is located in Jefferson County, Colorado. It is the second largest school district in Colorado serving 69,000 students across 155 schools. With 14,000 employees, the district is the largest employer in Jefferson County and has provided educational excellence for more than 70 years.

Jeffco embraces the spirit of the West and the natural beauty of the Rocky Mountain region with the county spanning more than 770 square miles running the length of the western edge of the Denver metropolitan area. The district is diverse in both population and geography, from urban to rural, including the mountain communities in the foothills west of Denver.

Overall, Jeffco has 31% of students that qualify for free and reduced lunch, an indicator of poverty, and 34% minority (25% Hispanic) student population. The district is implementing a new strategic plan, Jeffco Thrives 2025 that is focused on providing a world-class education that prepares all Jeffco students for bright and successful futures as local and global citizens. Come join us!

Jeffco Public Schools is a Single-State Employer. All candidates hired by Jeffco Public Schools must reside within the state of Colorado.

HOURS AND DAYS WORKED

Desired Start Date: 09/28/2026

Tech - Expense Card/Accts Pay
Monthly Position
FLSA: Nonexempt
FTE: 1.00000 , Hours/Day: 8.000 , Days/Year: 246
Salary Plan, Grade, Step: CSE - Class Emp-246 / 1.FTE , R21, 1
Pay Range: $26.68 - $32.78 Effective as of: 08-16-2026

Compensation schedules for Jeffco Schools can be found here. Starting salary for non-licensed roles is based on the candidate's relevant work experience and education. Additional considerations may be given for job-specific certifications and skills. Applicants should submit all relevant and verifiable education, training and work experiences at the time of application. Starting Salary for licensed educators is based on the step and lane schedule found here.

PRE-EMPLOYMENT REQUIREMENT

The successful new hire or rehired candidate will be responsible to complete and incur the fingerprinting and processing fee of $57.50 through an appropriate fingerprinting vendor and the Colorado Bureau of Investigation, within 48 hours of offer acceptance.

RESPONSIBILITIES

SUMMARY: Coordinate the District's expense card and accounts payable processes by supporting cardholder administration, transaction review, invoice processing, vendor maintenance, and payment activities. Monitor expense card transactions, reconciliations, financial coding, and accounts payable records to ensure accuracy, compliance with District policies, and adherence to internal controls. Provide customer service, training, and technical support to employees, vendors, financial institutions, and other stakeholders regarding expense card programs, payments, reimbursements, and related financial procedures. Assist with account reconciliations, reporting, month-end and year-end activities, record maintenance, and the resolution of transaction discrepancies and exceptions. Ensure the efficient and compliant administration of expense card and accounts payable operations, supporting effective stewardship of District funds and the timely processing of financial transactions.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Serve as the primary point of contact between the bank, expense cardholders, vendors, Accounts Payable, Accounting, and other District departments.
• Coordinate cardholder, approver, reconciler, and supplier onboarding, including account creation and program enrollment.
• Develop and maintain user guidance, job aids, procedures, and training materials for card program participants and provide training and support as needed.
• Monitor expense card and virtual card transactions for compliance with District policies, procedures, and internal controls.
• Review reconciliations, expense reports, and financial coding for accuracy and resolve discrepancies and exceptions.
• Support general ledger coding, transaction allocations, posting, and reconciliation activities within the District's ERP system.
• Assist with month-end and year-end accounting processes, including account reconciliations and exception resolution.
• Identify, document, and report potential misuse, fraud, or policy violations and elevate issues as required.
• Maintain secure cardholder, vendor, and supplier records while safeguarding confidential financial and account information.
• Coordinate card maintenance activities, including account updates, spending limit changes, and new or replacement card issuance.
• Review and process vendor invoices, supplier payments, employee reimbursements, and other accounts payable transactions for accuracy and compliance.
• Assist with maintaining vendor and supplier master data, ensuring records, documentation, and account information are complete and up to date.
• Research and respond to inquiries regarding expense card programs, payment status, reimbursements, accounts payable processes, and financial procedures.
• Prepare reports, review transaction data, support process improvements, and provide technical and administrative support for Accounts Payable operations.
• Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND TRAINING: High School degree required. Additional college coursework equivalent to an Associate's Degree or higher preferred.

EXPERIENCE: Two years experience in accounts payable, purchasing, accounting, card-program administration or a related role.

SKILLS, KNOWLEDGE, & EQUIPMENT: Knowledge of basic accounting principles, accounts payable processes, expense card programs, payment processing procedures, financial reconciliation practices, and financial/ERP systems. Skill in reviewing financial transactions, reconciliations, expense reports, and account coding for accuracy. Skill in researching and resolving discrepancies, interpreting and applying policies, procedures, regulations, and internal controls. Ability to review information, identify errors or compliance concerns, exercise sound judgment, maintain confidential financial information, and adapt to new systems, technologies, and business processes. Ability to communicate effectively with employees, vendors, financial institutions, and other stakeholders. Ability to provide customer service, training, and guidance, and build positive working relationships. Ability to organize and prioritize multiple assignments, manage competing deadlines, and provide accurate administrative and technical support in a fast-paced financial environment.

CERTIFICATES, LICENSES, & REGISTRATIONS: None required.

PHYSICAL DEMANDS: Ability to focus on objects at varying distances and distinguish between colors (with corrective lenses). Perform tasks that require manual dexterity, including operation of computers & small office equipment. Basic mobility and the ability to navigate the office environment safely. Ability to speak clearly, listen attentively (with assistance devices), and convey information accurately. May be required to give presentations to groups.

WORK ENVIRONMENT: Work is performed in a semi-secured office building with a typical office environment and risk factors. May visit both elementary and secondary school sites. Typical elementary school building may also contain libraries, computer labs, and kitchens. Typical secondary school campus may also contain libraries, science labs, computer labs, kitchens, auditoriums, gymnasiums & athletic fields, and possibly specialized shops. May be exposed to outside elements during travel between campuses and offices.

MENTAL REQUIREMENTS: Ability to identify and resolve routine operational or technical issues using established procedures and available resources. Ability to remember, understand, and apply standard operating procedures, work instructions, and job-related information in the performance of daily tasks. Ability to adapt to changing priorities and work assignments in a dynamic environment. Ability to communicate effectively and collaborate with team members and other departments. Ability to prioritize tasks, manage time effectively, and complete work accurately within established deadlines.

The Jefferson County School District does not discriminate on the basis of disability, race, color, creed, religion, national origin, age, sexual orientation, marital status, political affiliation, pregnancy, or gender.