Technical Services Project Controls & Billing Specialist

Hargrove & Associates Inc.; Northern (KY); Hybrid; USD 50,000 - 75,000; Full time

Benefits offered by this job

Paid holidays

PTO

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Job summary

Hargrove & Associates Inc. is seeking a Technical Services Project Controls & Billing Specialist to handle project setup, change orders, invoicing, and AR follow-up.

The role focuses on accurate cost reporting, PO monitoring, and timely billing in a fast-paced environment. The ideal candidate has up to 5 years of admin or billing experience, strong attention to detail, and proficiency with Microsoft Office and project management software.

Qualifications

• Knowledge and application of company business standards and good practices.
• Working knowledge of billing clients and verifying timesheets.
• Ability to work in a fast-paced environment.
• Extreme attention to detail.
• Understanding of customer deliverable expectations and preferences.
• Ability to set priorities and manage multiple tasks.
• Confident with using business management software.
• Excellent listening and communication skills, both verbal and written.

Responsibilities

• Set up projects per client requirements and PO/Work Order instructions.
• Process change orders and cost reporting.
• Bill clients according to billing schedules.
• Review teammate hours vs client timesheets and resolve discrepancies.
• File electronic documents and backup for invoices.
• Upload invoices into third party systems.
• Review teammate expense reports for billing accuracy.
• Monitor project costs to ensure PO limits are not exceeded.
• Follow up on accounts receivable.

Skills

Billing

Timesheets

Microsoft Office

Attention to detail

Communication

Project controls

Education

High School Diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Job description

## Technical Services Project Controls & Billing SpecialistApply: Virtual\\_AL: Full time: Posted Yesterday: 2026-001082# What You'll Be Doing**Job Scope:** Generally responsible for providing project controls functions for project set up, change order management, Invoicing, receivables, and administration. Work will be performed under general supervision.**Primary responsibilities will include but are not limited to:*** Project Set up in accordance with Client requirements as outlined in Purchase Order/Work Order or as directed by Client.* Change Order processing.* Cost reporting upon request.* Billing clients according to billing schedules.* Reviewing teammate hours and comparing against client timesheets. If discrepancies arise, must be able to resolve quickly and correct.* Filing documents electronically including client invoices and backup documents.* Uploading invoices into third party systems.* Reviewing teammate expense reports to ensure accuracy for billing purposes.* Monitoring project costs to ensure purchase orders are not exceeded.* Follow up on accounts receivable.# Ideal Background**Education:** High School Diploma or equivalent is required. Bachelor of Science degree is highly preferred.**Registration:** No certification is required for this position**Experience:** This position requires up to 5 years of administration or billing experience **Required Knowledge, Skills, and Abilities:*** Knowledge and application of company business standards and good practices.* Working knowledge of billing clients and verifying timesheets.* Ability to work in a fast-paced environment.* Extreme attention to detail.* Understanding of existing and potential customer deliverable expectations and preferences.* Ability to set priorities.* Ability to be discreet in dealing with sensitive situations and maintain confidentiality in all areas.* Confident with using business management software.* Excellent listening and communication skills, both verbal and written.* Ability to listen and ascertain the needs of teammates.* Proficient in the use of Microsoft Office.**Physical Requirements:*** Ability to lift and carry in excess of 25 lbs.# Hargrove CultureWe work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work. As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.# Equal Opportunity Employment StatementHargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.Hargrove is a drug-free workplace.The selected candidate must be authorized to work in the United States.