Technical Services Administrative Officer

OceanaGold; Kershaw (SC); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Professional development

Job summary

OceanaGold is seeking an experienced Technical Services Administrative Officer to support procurement, document control, data management, planning, and scheduling within the Technical Services Department. The role involves coordinating employee training, onboarding, and calendar management, with a focus on safety and teamwork in a mining environment.

Key tasks include training records, PPE oversight, job postings, and supporting Life of Mine planning activities.

Qualifications

• 10+ years of experience as a Business Assistant.
• Experience in the mining industry preferred, but not required.
• Strong relationship-building and coordination across groups.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office and basic software training.

Responsibilities

• Support procurement, document control, and data management.
• Schedule Employee training events and related arrangements.
• Maintain the Technical Services annual calendar.
• Coordinate and schedule meetings and events.
• Assist with Life of Mine Planning and Budgeting processes.
• Manage job postings and onboarding processes.
• Perform risk assessments and MOC activities.
• Review reports prior to distribution.

Skills

Business Admin

Mining experience

Relationship building

Communication skills

Collaborative work

MS Office

Training software

Event scheduling

Schedule coordination

Coordination skills

Tools

INX

Microsoft Office

Job description

Technical Services Administrative Officer

• Full-time

OceanaGold is a global intermediate gold and copper producer with more than 35 years of exploration, development and operating experience. We have four operating mines - Haile in the USA, Macraes and Waihi in New Zealand, and Didipio in the Philippines and a global workforce of ~5,400 employees and contractors.

Our people, assets, and strategy are core to our success. Guided by our values-Care, Respect, Integrity, Performance, and Teamwork, we strive to be a trusted company people want to work for, partner with, supply and invest in, to create value. We are committed to safe and responsible mining that generates strong returns and contributes to sustainable development in the regions where we operate. OceanaGold is listed on the Toronto and New York Stock Exchanges (TSX: OGC; NYSE: OGC).

Haile Gold Mine located in South Carolina is the largest gold mine on the East Coast of America. Our employees are at the heart of all we do. With 84% of our employees living in the surrounding community, they are neighbors and friends as well. Join our team, where your expertise can make a true impact!

Support the Technical Services Department with procurement, document control, document review, data management, planning, and scheduling activities. This will allow the Technical Services Department to increase the time and focus put towards their commitments to Site and their Stakeholders.

Key tasks and responsibilities:

• Monitor and plan for Employee training requirements
• Document training records in INX (Health & Safety Management Software)
• Document workplace inspections in INX
• Ensure PPE equipment is available to Employees as necessary
• Assist with job postings and Employee on-boarding processesSchedule Employee training events, along with lodging and transportation requirements
• Assist with job amendment process, in particular document distribution and review / approval process
• Manage Technical Services annual calendar
• Schedule meetings and events
• As much as possible, assist with the coordination and planning for Life of Mine Planning and Budgeting processes
• Create schedule for Technical Services Strategy Maps
• Monitor, and plan for, re-occurring reporting requirements
• Review various reports prior to distribution
• Perform procurement activities, primarily purchase requisitions and acquisition of items outside of warehouse stock
• Assist with Management of Change activities
• Assist with risk assessments
• Assist with data management activities
• Other reasonable duties as required to support the Technical Services Department

Skills:

• 10+ years of experience as a Business Assistant
• Experience in the mining industry preferred, but not required 7 years' experience in a similar role.
• A motivated self-starter capable of building and maintaining personal relationships, while coordinating activities, and working with, multiple groups
• Strong communication (written and verbal) and interpersonal skills
• Collaborative working style, ability to coordinate within and between groups
• A high degree of computer literacy is required, with effective skills in Microsoft Office products required
• Ability to learn software packages to support training record management, procurement, and document control
• Ability to schedule and coordinate events for large groups
• Ability to create schedules supporting multiple groups and multiple activities

WHAT'S ON OFFER:

• Competitive salary + short-term and long-term bonus
• Comprehensive benefits package including health, vision and dental insurance, 401K, and more
• Great residential location close to Charlotte, NC, and is located between the mountains and sea.
• Long service recognition
• Living Our Values recognition program
• Monthly paid training available and professional development
• Supportive work environment with a focus on safety and teamwork
• Access to OceanaGold Employee Assistance Program (EAP)

YOU MATTER:OceanaGold is committed to providing equal employment opportunities. We believea variety of perspectives are not only welcome - they are essential to our success.