Technical Series - Level III - ESE Information Systems Management

Detroit International; Detroit (MI); On-site; USD 70,258,000 - 72,324,000; Full time

Job summary

Detroit Public Schools Community District is seeking a Technical Series III – ESE Information Systems Management to ensure compliant enrollment and support systems for special education programs in Detroit.

The role requires strong organizational skills, data management expertise, and the ability to train staff on enrollment procedures across ESE programs.

Qualifications

• High school diploma or GED required.
• Strong verbal, written and interpersonal skills; ability to prioritize work.
• Knowledge of Special Education preferred.
• PowerSchool Special Programs experience preferred.
• Proficient in Microsoft Office.
• Excellent communication and time management skills.
• Ability to handle heavy workload and multiple projects with interruptions.
• Experience with data systems and PowerSchool.

Responsibilities

• Demonstrate strong organizational skills in a high-volume environment.
• Identify and implement strategies to improve administrative efficiency.
• Routinely monitor data systems (e.g., PowerSchool SIS).
• Maintain data compliance and complete cleanups (duplicate records, caseload reconciliations).
• Provide high-quality customer service and maintain professional office decorum.
• Train clerical staff on ESE enrollment and procedures.
• Deliver district-wide professional development related to enrollment procedures.
• Manage in-district and out-of-district ESE enrollments and related caseloads.

Skills

Communication

Organizational skills

Time management

Data management

Training & facilitation

Microsoft Office

PowerSchool SIS

Problem solving

Detail-oriented

Education

High School Diploma or GED

Tools

PowerSchool SIS

Microsoft Office

Excel

Job description

Job Title

Job Description

Position Title: Technical Series III - ESE Information Systems Management

Location: Mckinley Building, 4701 Mckinley St, Detroit, MI 48208

Salary: $24.83/hourly

Reports to: Assistant Director of ESE Information System Management

Bargaining Unit: DAEOE

Benefits Eligibility: Yes

Telecommuting Eligibility: Site based. Not eligible for telecommuting.

Position Summary

The Essential Functions of the ESE (Exceptional Student Education) Technical Series III position are centered around ensuring efficient, compliant, and responsive enrollment and support systems for special education programs in Detroit Public Schools Community District. This role is multifaceted, requiring strong organizational and data management skills, proactive communication, training expertise, and a deep understanding of special education enrollment processes and compliance requirements.

Minimum Qualifications

• Candidates must possess a High School Diploma or GED Certificate.
• Must have strong verbal, written and interpersonal skills and the ability to organize and prioritize work to meet deadlines.
• Knowledge of Special Education, preferred
• PowerSchool Special Programs experience preferred.
• Proficient in Microsoft Office.
• Critical thinking and problem solving.
• Strong attention to detail and time management
• Strong oral and written communication skills
• Comfort explaining complex issues and solutions.
• Ability to handle a heavy workload and multiple projects with frequent interruptions and schedule changes.
• Excel (PivotTables, various functions like VLOOKUP, SUMIFS, etc.)
• Experience in the use of software applications to structure information.
• Ability to meet stringent timelines.
• Consultation, training, group facilitation, and process skills.
• Strong verbal and written communication skills.
• Experience working with diverse populations.
• Proficiency in using the Microsoft Windows desktop operating system.

Essential Functions

• Demonstrate strong organizational skills in a high-volume environment.
• Identify and implement strategies to improve administrative efficiency.
• Routinely monitor data systems (e.g., PowerSchool SIS).
• Maintain data compliance and complete cleanups (duplicate records, caseload reconciliations).
• Perform general administrative tasks as needed.
• Build strong relationships with parents, community members, and staff.
• Provide high-quality customer service and maintain professional office decorum.
• Support interdepartmental and community outreach efforts.
• Facilitate stakeholder feedback sessions.
• Train clerical staff on various ESE enrollment and promotion procedures.
• Deliver district-wide professional development related to enrollment procedures.
• Collaborate with department managers for training and support initiatives.
• Manage in-district and out-of-district ESE enrollments, including school-to-school and initial enrollments.
• Assist with Fall and Spring General Collection
• Align and coordinate transportation services for enrolled students.
• Process ESE student placements and assign case managers, especially for promotion/retention cases.
• Provide enrollment support across specialized programs (e.g., ASD, ECSE, EI, MICI, VI, POHI, MOCI, SXI, SCI, DHH).
• Monitor and update ESE data within Special Programs and SIS (PowerSchool).
• Collaborate with transportation and student information system (SIS) teams.
• Participate in working sessions to enhance district-wide enrollment processes.
• Perform other duties as assigned.

Security Clearance

Internal Applicants: If you are a current Detroit Public Schools Community District employee, you do not have to submit to a new security clearance, unless your new role requires a different type of criminal background check.

External Applicants: In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at point of hire.

DPSCD does not discriminate on the basis of race, color, national origin, sex, disability and/or religion. Contact the Civil Rights Coordinator for more information at [phone] or detroitk12.org/compliance.