Technical Recruiting Coordinator

Vaco by Highspring; California (MO); On-site; USD 73,000 - 94,000; Full time

Benefits offered by this job

Equity potential on conversion

Job summary

Vaco by Highspring is seeking a Technical Recruiting Coordinator to support a high-volume recruiting team in Marina Del Rey, CA. This contract-to-hire, onsite role focuses on coordinating interviews, candidate logistics, and delivering a best-in-class candidate experience.

The ideal candidate has SaaS/tech experience, excels in fast-paced environments, and can manage multiple concurrent searches end-to-end, from scheduling to onboarding.

Qualifications

• 3+ years of Recruiting Coordinator experience in a tech-based environment.
• Experience within a SaaS, software, startup, or technology-driven environment.
• Proven success in a high-volume, fast-paced recruiting environment.
• Experience supporting multiple concurrent requisitions and interview processes.
• Strong organizational skills and attention to detail.
• Experience utilizing ATS platforms such as Greenhouse, Lever, Ashby, or similar systems.
• Excellent communication and stakeholder management skills.
• Ability to work onsite Monday-Friday in Marina Del Rey.

Responsibilities

• Coordinate and schedule high-volume interviews across multiple teams and hiring managers.
• Support recruiters throughout the full recruitment lifecycle for technical and corporate hiring.
• Serve as the primary point of contact for candidates during the interview process.
• Manage complex interview scheduling and calendar coordination.
• Maintain candidate records and ATS data accuracy.
• Partner closely with recruiters, hiring managers, and interview teams to keep hiring processes moving efficiently.
• Coordinate background checks, offer logistics, and onboarding activities.
• Deliver a best-in-class candidate experience from application through hire.
• Assist with recruiting operations and process improvement initiatives as the organization continues to scale.

Skills

Recruiting coordination

SaaS experience

High-volume recruiting

Multi requisitions

Organizational skills

Stakeholder management

Interview scheduling

Candidate experience

Tools

Greenhouse

Lever

Ashby

Job description

Contract-to-Hire | Onsite 5 Days/Week (Marina Del Rey, CA) | $35-$45hr (negotiable for the right candidate) + Potential Equity Upon Conversion

Overview

A rapidly growing SaaS technology company is seeking a Technical Recruiting Coordinator to support a high-volume recruiting team during a period of significant growth. This individual will play a critical role in coordinating interviews, managing candidate logistics, and ensuring a seamless candidate experience throughout the hiring process.

The ideal candidate comes from a SaaS or technology environment, thrives in a fast-paced setting, and has experience supporting multiple technical searches simultaneously.

Key Responsibilities

• Coordinate and schedule high-volume interviews across multiple teams and hiring managers
• Support recruiters throughout the full recruitment lifecycle for technical and corporate hiring
• Serve as the primary point of contact for candidates during the interview process
• Manage complex interview scheduling and calendar coordination
• Maintain candidate records and ATS data accuracy
• Partner closely with recruiters, hiring managers, and interview teams to keep hiring processes moving efficiently
• Coordinate background checks, offer logistics, and onboarding activities
• Deliver a best-in-class candidate experience from application through hire
• Assist with recruiting operations and process improvement initiatives as the organization continues to scale

Qualifications & Requirements

• 3+ years of Recruiting Coordinator experience in a tech-based environment
• Experience within a SaaS, software, startup, or technology-driven environment
• Proven success in a high-volume, fast-paced recruiting environment
• Experience supporting multiple concurrent requisitions and interview processes
• Strong organizational skills and attention to detail
• Experience utilizing ATS platforms such as Greenhouse, Lever, Ashby, or similar systems
• Excellent communication and stakeholder management skills
• Ability to work onsite Monday-Friday in Marina Del Rey

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree to represent information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).