Technical Publication Specialist

VSE Aviation; Town of Florida (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

VSE Aviation is seeking a Technical Publication Specialist to support the engineering function by controlling, tracking, reviewing, and editing technical reports, brochures, and manuals for internal documentation and external publication.

You will organize and code publications, train content providers, manage publication timelines, and ensure professional, accurate layouts with clear terminology, drawing on engineers' input to deliver publication-ready material.

Qualifications

• Experience creating, reviewing, and editing technical publications.
• Ability to classify, code, and organize technical documentation.
• Capability to train content providers on publication systems.

Responsibilities

• Create, maintain, and manage a documentation system for publications.
• Classify and code technical documentation.
• Communicate publication status to management and team members.
• Edit and layout material for publication and ensure professional look and terminology.
• Coordinate with engineers to convert technical information into publication-ready documents.

Skills

Technical writing

Editing

Documentation management

Communication

Tools

Microsoft Office

Job description

SUMMARY:

The Technical Publication Specialist is responsible for supporting the engineering function in controlling, tracking, reviewing, technical editing, and establishing technical reports, brochures, and/or manuals for internal documentation, customer reference, or external publication.

Duties & Responsibilities

Responsibilities include, but are not limited to:

• Create, maintain, and manage a documentation system which classifies and organizes technical publications for systematic user access and tracking.
• Classifies and codes technical documentation.
• Communicates and provides training to technical publication content providers on system access, design, and objectives.
• Communicate documentation status to management and team members.
• Controls and organizes technical publications and content material submitted for creating or editing new or existing technical documentation.
• Establishes timelines for content input and follow-up with content providers to ensure timely publication of technical documentation. Edits and completes writing assignment according to a set of standards regarding order, clarity, conciseness, style, and terminology, may maintain records and files of work and revisions, may select photographs, drawings, sketches, diagrams, and charts to illustrate material, assist in laying out material for publication, and arrange for typing, duplication, and distribution of material.
• Incorporate content into documents in an established or defined format while ensuring a professional look, grammatical accuracy, comprehensibility by users, and orderly layout. Technical information content may be generated by engineers and other technical experts from existing source documentation, notes, drawings, or manuals containing operating procedures and details.
• Gain knowledge and instructions on the requirements for creating and editing technical publications from supervisors; plan, track content provided iterative changes, refine content in technical publication to standards, and coach content providers on reviewing and editing.
• Provide feedback on draft technical documentation.
• Collect, edit, and write publication content for standardized reports, manuals, briefs, or proposals, and related technical publications related to contract(s) and company operations, including but not limited to operational methods and procedures, installation, and maintenance of software and equipment or products.
• Conduct training for content providers and management users on the classification and coding system for technical documentation.
• May assist in technical editing of other documentation, brochures, processes, and other projects in support of other business or operations initiatives.
• Ability to access a variety of resources to aid in the development of technical documentation such as manufacturers' catalogs, drawings, sketches, parts lists, specifications, mockups, and historical references such as archived manuals, notes, etc.
• High-level competency with Microsoft Office products; particularly Word, Excel, and PowerPoint.
• Other duties as assigned.