Technical Proposal Writer

ArcheSys Inc; Baltimore (MD); Remote; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Retirement plan

Generous paid time off

Remote work options

Professional development opportunities

Job summary

ArcheSys Inc. is seeking a highly motivated Proposal Writer Analyst for a fully remote, full-time role. You will bridge capture data analytics with full-cycle proposal execution, leveraging federal market data and AI tools to evaluate opportunities, track competitors, and coordinate winning bids.

The role requires coordinating with SMEs and ensuring compliance across sections. The position emphasizes end-to-end proposal management, AI-assisted parsing, and the development of capture artifacts

Qualifications

• Bachelor’s degree in a related field or equivalent practical experience.
• Minimum of 2+ years in federal/state proposal coordination or capture support.
• Experience navigating federal procurement sources and intelligence tools (SAM.gov, FPDS, GovWin IQ, USAspending.gov).
• Hands-on AI experience using generative AI tools to aid research, parsing, and drafting structured content.
• Solid understanding of FAR/DFARS, procurement lifecycle, and contract types.

Responsibilities

• Track opportunities and analyze pipeline data across federal/state portals.
• Lead end-to-end proposal development while following solicitation instructions and deadlines.
• Use AI tools to extract requirements and generate compliance matrices.
• Coordinate with SMEs and draft proposal sections and win themes.
• Maintain capture artifacts and content library for rapid retrieval.

Skills

Analytical thinking

Strong communication

Detail-oriented

AI fluency

Education

Bachelor’s degree in Business Administration

APMP Foundation Level Certification

Tools

GovDash

Highergov

Power BI

Excel

CRM

Job description

ArcheSys is a technology firm specializing in innovative digital solutions and services for clients across various industries. We pride ourselves on our cutting-edge technologies, exceptional customer service, and collaborative work environment.

We are seeking a highly motivated, detail-oriented, and certified Proposal Writer Analyst to join our team in a remote, full-time capacity.

The ideal candidate will bridge capture data analytics and full-cycle proposal execution—leveraging federal market intelligence databases, historical award data, and generative AI tools to evaluate pipeline opportunities, track competitor positioning, synthesize technical inputs, and coordinate winning bids.

This is a fully remote, full-time position.

Key Responsibilities

• Opportunity Tracking & Pipeline Analytics: Monitor, identify, and qualify public sector opportunities across federal and state procurement portals (e.g., SAM.gov, e-Buy, GovWin IQ, Highergov, FPDS).
• Historical Award & Spending Analysis: Mine Federal Procurement Data System (FPDS) and agency forecast data to analyze historical spending trends, incumbent contract values, task order burn rates, and pricing benchmarks.
• Competitor & Teaming Intelligence: Conduct competitive landscape assessments, evaluating potential prime contractors, subcontractors, small business set-asides, and teaming partners.
• Data-Driven Bid/No Bid Evaluations: Synthesize market data, customer acquisition history, and internal capability alignment into clear, data-backed Bid/No Bid gate reviews and executive briefings.
• Capture Artifact Development: Create and maintain capture artifacts, including customer pain-point matrices, SWOT analyses, win-theme scorecards, and competitive positioning decks.

Proposal Lifecycle Management & AI Enablement

• Full-Cycle Ownership: Lead and manage the end-to-end proposal development process for assigned bids, strictly adhering to all solicitation instructions, compliance rules, and delivery deadlines.
• AI-Assisted RFP Shredding & Traceability: Utilize AI tools and automated parsers to rapidly extract requirements from RFPs, RFIs, and RFQs, generating accurate compliance matrices and cross-reference sheets.
• Strategy & Rhythm of the Business: Facilitate kickoff sessions, manage color team review cycles (Pink, Red, Gold), and track milestones across capture and delivery teams.
• Intelligent Content Management: Organize and curate ArcheSys’s central content library and boilerplate repository, applying AI indexing and semantic search to quickly surface high-scoring past performance and technical narratives.

Writing, Editing, and Quality Assurance

• AI-Augmented Technical Writing: Serve as a primary writer, synthesizing SME inputs, capture win themes, and architectural briefs into persuasive narratives using LLMs—maintaining authentic tone, clarity, and strict federal compliance.
• Stakeholder & SME Coordination: Partner closely with Subject Matter Experts (SMEs); leverage AI transcription and summarization tools to capture engineering interviews and convert them into proposal-ready drafts.
• Verification & Compliance: Conduct rigorous human-in-the-loop editing to fact-check drafts, eliminate AI hallucinations, verify technical accuracy, and ensure 100% compliance with Section L & M instructions.

Documentation and Operational Support

• Assist the Contracts team with NDAs, Teaming Agreements (TAs), and subcontract compliance records.
• Maintain CRM and capture pipeline dashboards, keeping executive leadership informed on probability-of-win and milestone statuses.
• Develop external marketing collateral, such as tailored capability statements and solution briefs, utilizing capture data insights and AI-assisted drafting workflows.

Required Qualifications

• Education: Bachelor’s degree in Business Administration, Data Analytics, Communications, English, Marketing, Information Technology, or a related field (or equivalent practical experience).
• Experience: Minimum of 2+ years of experience in federal/state proposal coordination, technical writing, or capture support.
• Capture Data Proficiency: Demonstrated experience navigating and pulling data from federal procurement sources and intelligence tools (e.g., SAM.gov, FPDS, GovWin IQ, USAspending.gov, or BGOV).
• AI Fluency: Hands-on experience using generative AI tools (e.g., ChatGPT, Claude, Microsoft Copilot, or GovCon-specific platforms) to conduct research, parse solicitations, summarize notes, or draft structured content.
• Federal Procurement Knowledge: Solid understanding of Federal Acquisition Regulations (FAR/DFARS), standard procurement lifecycle phases, and contract types (FFP, T&M, Cost-Plus).
• Certification: Active APMP Foundation Level Certification (or higher).
• Analytical & Communication Skills: Proven ability to translate raw procurement data and complex technical concepts into clear executive summaries and compliant proposal sections.

Preferred Qualifications

• Experience using enterprise GovCon capture and proposal acceleration platforms (e.g., GovDash, Highergov, etc.).
• Familiarity with data analysis and visualization tools (e.g., advanced Excel, Power BI, or CRM pipeline reporting).
• Experience with Shipley or equivalent capture and proposal management methodologies.
• Background supporting proposals within IT, enterprise cloud, cybersecurity, or systems modernizations for public sector clients.

Personal Attributes

• Analytical Thinker: Comfortable working with data, numbers, and historical contract trends to guide strategic decisions.
• Tech-Forward & Resourceful: Eager to experiment with AI prompts and automation to streamline repetitive tasks and elevate submission quality.
• Detail-Oriented & Compliant: Relentless about compliance, verifying data points, and meeting tight deadlines without sacrificing quality.

Additional Requirements

• All work must be conducted within the United States (excluding U.S. territories).
• Must be legally authorized to work in the U.S. without sponsorship.
• Ability to obtain and maintain a Public Trust or government security clearance as required by federal client engagements.

All work must be conducted within the U.S., excluding U.S. territories. Some federal contracts require U.S. citizenship to be eligible for employment.

You must be legally authorized to work in the U.S. now and in the future without sponsorship.

As the US Government is our clientele, you may be required to obtain a public trust or security clearance.

Some of our available roles are on federal contracts that require a degree or additional years of experience as a substitute.

What We Offer

• Competitive salary and benefits package, including health, dental, and vision insurance reimbursement plan, a retirement plan, and generous paid time off.
• Opportunity to work with a talented team of professionals on exciting and innovative projects.
• Flexible work arrangements, including remote work options.
• Continuous learning and development opportunities, including access to training resources and professional development programs.
• A collaborative, inclusive work environment that values diversity and encourages growth.

Join us at ArcheSys and be part of a team dedicated to delivering cutting-edge cloud solutions for clients in the public sector. Your expertise and passion for technology will help us continue to innovate and grow. We look forward to welcoming you to our team and supporting your success as a Proposal Writer Analyst.

ArcheSys participates in E-Verify. Upon hire, we will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

ArcheSys is an equal opportunity employer committed to creating a diverse and inclusive workplace. We welcome applications from all qualified candidates, regardless of race, color, religion, sex.Work collaboratively with different departments to ensure seamless integration of technologies and solutions. Organize problem-solving sessions to tackle complex challenges and encourage innovation.