Technical Project Coordinator

T.M. Cobb/Haley Bros. Inc.; Riverside (CA); On-site; USD 33,062 - 41,328; Full time

Benefits offered by this job

401(k)

Dental Insurance

Employee Discount

Flexible Spending Account

Health Insurance

Life Insurance

Paid Time Off

Vision Insurance

Job summary

T.M. Cobb/Haley Bros. Inc.

in Riverside, CA invites applications for an Associate Technical Project Coordinator. This entry-level role supports technology projects across the company, helping organize meetings, track action items, maintain documentation, and facilitate clear communication. You will work with Technology leadership, project owners, and vendors, with a path to grow into a stronger project coordination or management role as you develop your skills and gain experience in a

Qualifications

• Bachelor’s degree in Business, IT, or related field.
• Equivalent work experience in coordination, administration, customer service, operations, or team leadership will be considered.
• Entry-level opportunity with growth potential.
• Experience in project coordination or support is preferred but not required.

Responsibilities

• Organize and track Technology projects across all company locations.
• Facilitate and schedule project meetings, prepare basic agendas, take notes, and document action items.
• Follow up with team members, vendors, and stakeholders on tasks, due dates, and open items.
• Help maintain project schedules, task lists, meeting notes, status updates, and project documentation.
• Support clear project communication by summarizing progress, risks, decisions, and next steps.
• Assist Technology leadership and project owners with coordination, documentation, and follow-up.

Skills

Organizational skills

Communication skills

Detail-oriented

Asking questions

Team collaboration

Multitasking

Education

Bachelor’s degree in Business, IT, or related field

Tools

MS Project

MS Teams

SharePoint

MS Office

Planner

Viva

Job description

Job Details
Job Location: Riverside Door Plant and Distribution - RIVERSIDE, CA 92507
Position Type: Full Time
Education Level: 2 Year Degree
Salary Range: $24.00 - $30.00 Hourly
Travel Percentage: Up to 25%
Job Shift: Any
Job Category: Information Technology

Position Summary

We are seeking a motivated, organized, and detail-oriented Associate Technical Project Coordinator to support technology projects across T.M. Cobb Companies. This is an entry-level growth opportunity for someone who may not have formal project management experience but has strong organizational skills, a positive attitude, good communication skills, and a desire to learn.

As an Associate Technical Project Coordinator, you will work closely with Technology leadership, project owners, technical team members, functional business areas, and vendors to help organize meetings, track action items, maintain project documentation, and support clear communication.

This role is intended for someone who wants to grow into a stronger project coordination or project management role over time.

Duties and Responsibilities

• Assist with organizing and tracking Technology projects across all company locations.
• Facilitate and schedule project meetings, prepare basic agendas, take notes, and document action items.
• Follow up with team members, vendors, and stakeholders on assigned tasks, due dates, and open items.
• Help maintain project schedules, task lists, meeting notes, status updates, and project documentation.
• Support clear project communication by summarizing progress, risks, decisions, and next steps.
• Assist Technology leadership and project owners with coordination, documentation, and follow-up.

Education

Bachelor’s degree in business, Technology, Communications, or related field required. Equivalent work experience in coordination, administration, customer service, operations, or team leadership will be considered.

Experience

Prior project coordination experience is helpful but not required. Experience in a business, office, customer service, operations, retail, manufacturing, distribution, or team leadership environment is preferred. Experience organizing schedules, tasks, people, documentation, or follow-up activities is a plus.

Skills and Qualifications

• Strong organizational skills and attention to detail.
• Clear verbal and written communication skills.
• Positive attitude, reliability, and willingness to learn.
• Comfortable asking questions and clarifying expectations.
• Basic proficiency with Microsoft Office, including Outlook, Word, Excel, Teams, and SharePoint.
• Ability to work with both technical and non-technical team members.
• Interest in growing within the Technology Department.

Qualifications and Performance Expectations

• Maintain 100% accuracy in project documentation and reporting.
• Ensure all meetings are scheduled and documented with actionable follow-ups.
• Deliver status updates to stakeholders on a weekly basis.
• Resolve scheduling conflicts within 48 hours or less of identification.
• Support at least two major project implementations per quarter.
• Associate or Bachelor, degree in Business, IT, or related field (or equivalent experience).
• Minimum 2 years of experience in project coordination or support.
• Strong organizational and communication skills.
• Detail-oriented with excellent documentation capabilities.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Teams, MS Project, MS Planner, MS Viva), SharePoint, and project tracking tools.
• Ability to manage multiple priorities in a fast-paced manufacturing/distribution environment.
• Familiarity with ERP, CRM, or IT systems is a plus.

Benefits

• 401(k)
• Dental Insurance
• Employee Discount
• Flexible Spending Account
• Health Insurance
• Life Insurance
• Paid Time Off
• Vision Insurance

T.M. Cobb Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recurring, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.