Technical Program Manager & Business Analyst (Contractor) - Agentic AI Platform

Apollo Professional Solutions; South San Francisco (CA); Hybrid; USD 120,000 - 180,000; Full time

Job summary

Apollopros seeks a Technical Program Manager & Business Analyst for the Agentic AI Platform in South San Francisco. The role blends program management with business analysis to drive AI-driven digital transformation.

You will translate high-level epics into detailed user stories, draft BRDs/PRDs, and coordinate cross-functional teams across time zones. This contract position emphasizes governance, Agile delivery, and stakeholder collaboration.

Qualifications

• 5+ years in Technical Program Manager, Business Analyst, or Digital Transformation roles.
• Experience establishing governance, backlog management, and delivery frameworks.
• Proven track record coordinating engineering, data science, and business teams.

Responsibilities

• Build program mgmt frameworks, including Jira/Confluence structures and RAID logs.
• Monitor milestones, timelines, and risks across multiple teams and time zones.
• Translate epics into developer-ready user stories with acceptance criteria.
• Draft BRDs/PRDs and document end-to-end processes and HITL workflows.
• Collaborate with data science, ML, and engineering to define business solutions.

Skills

Program management

Cross-functional delivery

Agile methodologies

Requirements gathering

Stakeholder communication

Tools

Jira

Confluence

Lucidchart

Miro

Adobe Workfront

Job description

Technical Program Manager & Business Analyst – Agentic AI Platform (Contract) Location: South San Francisco, CA (Hybrid) Schedule: Monday-Friday | 8:00 AM - 4:30 PM PT Drive the Future of Agentic AI and Digital Transformation

Program Management & Cross-Functional Delivery

Build program management frameworks from the ground up, including:

• Jira and Confluence structures
• RAID logs
• Dependency tracking tools
• Status reporting dashboards and templates

Monitor program milestones, deliverables, timelines, and risks across multiple technical and business teams. Coordinate dependencies among Data Science & Machine Learning, engineering, digital technology, and business stakeholders. Drive alignment between U.S.-based teams and global partners, ensuring smooth collaboration, communication, and delivery across time zones.

Business Analysis & Agile Requirements Management

Convert high-level product epics into detailed, developer-ready user stories. Create clear, testable acceptance criteria using Given/When/Then methodologies. Draft and maintain: Business Requirements Documents (BRDs) Product Requirements Documents (PRDs) Functional specifications Current-state and future-state process maps Document end-to-end user journeys, workflows, and human-in-the-loop (HITL) review processes. Facilitate requirements workshops and collaborate with stakeholders to define business and technical solutions.

Agentic AI & Generative AI Requirements Document

functional requirements for advanced AI workflows, including: Prompt orchestration Retrieval-Augmented Generation (RAG) Context retrieval capabilities Tool integration and utilization Governance and AI guardrails. Collaborate closely with data science and machine learning teams to translate technical AI concepts into business requirements and actionable work items. Support platform planning for future AI-driven products and capabilities.

Platform Integration & Research

Define and map requirements across enterprise content management and digital experience platforms. Analyze workflow integrations involving: Adobe Workfront Digital Asset Management (DAM) systems Adobe Journey Optimizer Adobe Express Compliance and approval routing platforms Personalization and optimization solutions. Conduct system evaluations, research initiatives, and feasibility assessments for emerging AI-powered content technologies and vendor solutions. Support recommendations for future platform enhancements and technology adoption.

Required Qualifications

5+ years of experience in a combined Technical Program Manager, Business Analyst, Product Operations, or Digital Transformation role. Proven experience establishing program governance, backlog management, reporting structures, and delivery frameworks from scratch. Strong expertise in Agile methodologies, including Scrum, Kanban, and hybrid delivery models. Experience writing detailed user stories, acceptance criteria, process documentation, and functional specifications. Proficiency with: Jira Confluence Lucidchart Miro Demonstrated success coordinating deliveries across engineering, data science, and business teams. Ability to communicate effectively with both technical and non-technical stakeholders.

Preferred Qualifications

Experience supporting AI, Generative AI, machine learning, digital content, or enterprise platform initiatives. Familiarity with: Adobe Workfront Adobe Experience ecosystems DAM platforms Compliance and content review workflows Personalization and customer journey tools Understanding of: APIs Content schemas RAG pipelines LLM workflows Agentic AI architectures Experience working within global enterprise organizations and complex stakeholder environments.

Ideal Candidate

You are a strategic thinker who can establish structure where none exists, translate complex technical concepts into clear business requirements, and drive alignment across diverse teams. You thrive in fast-moving environments and enjoy helping organizations scale innovative AI-powered solutions from concept through delivery.

Keywords: Technical Program Manager, Business Analyst, Agentic AI, Generative AI, AI Platform, Product Operations, Agile Project Management, Jira, Confluence, User Stories, Business Requirements, Digital Transformation, RAG, LLM, Artificial Intelligence, Adobe Workfront, DAM, Process Mapping, Technical Business Analyst, Program Governance, Hybrid Jobs, South San Francisco Jobs, Contract TPM, AI Project Manager.