Technical Assistant Contract Administration (62844)

PASSAIC COUNTY; Paterson (NJ); On-site; USD 58,000 - 62,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

PTO

Pension

Holidays

Job summary

PASSAIC COUNTY seeks a Technical Assistant with contract administration responsibilities to monitor routine financial contracts and grants, ensuring compliance with state and federal guidelines. The role involves reviewing documents, preparing reports, and assisting with budget and management operations.

The position requires 60 semester-hour credits and at least one year of related experience, with opportunities within the Human Services department.

Qualifications

• Successful completion of 60 semester-hour credits from an accredited college or university.
• One year of experience in contract/grant monitoring, financial management, or related areas.
• Experience in governmental or business entities is preferred.

Responsibilities

• Review routine financial contracts and grants for compliance with policies and regulations.
• Prepare fiscal program reports and requisitions.
• Monitor contracts/grants by tracking payments, amendments and changes using spreadsheets and databases.

Skills

Accounts payable

Contract monitoring

Financial analysis

Budget & grants knowledge

English communication

Education

60 semester-hour credits

Tools

IGX

SAGE

Project Control database

Job description

Human Resources
401 Grand Street, Room 404
Paterson, NJ 07505

[phone]
[phone] Fax

Technical Assistant Contract Administration (62844) | Human Services

• Type: Full Time
• Salary/Pay Rate: $58,000 - $62,000 per year
• Posted Date: 09/02/2026

Under supervision, monitors and performs the review of routine financial contracts and/or grants and associated applications to ensure compliancewith and adherence to prescribed contracting and/or grant policies, procedures and regulations; does related work.

EXAMPLES OF WORK:

• Prepares fiscal program reports.
• Interprets and explains organization rules, regulations, policies, and procedures through correspondence, personal interviews, and telephone conversations.
• Reviews, checks, and certifies reports, applications, and other documents for correctness.
• Plans revisions of clerical procedures and office routines.
• Prepares requisitions.
• Compiles data for budgets and reports.
• Maintains, classifies, indexes, and cross-references records and files.
• Calculates and posts financial information for use in maintaining accounting records.
• Posts to various ledgers details of financial transactions such as allotments, disbursements, deductions from payrolls, pay and expense vouchers, remittances paid and due, checks, and claims.
• Verifies and enters details of financial transactions as they occur or in chronological order in account and cash journals.
• Summarizes details of financial transactions on separate ledgers and transfers data to the general ledger.
• Balances books and compiles reports to show statistics such as receipts, expenditures, and accounts payable and receivable.
• Reviews, contract proposals and modifications and makes recommendations.
• Does the routine work in the review of contracts, proposal preparation, monitoring, audit compliance and evaluation.
• Monitors status of contracts/grants by tracking and analyzing payments, change orders and amendments using computer spreadsheets and databases before input on Project Control database.
• Ensures that the grantee complies with grant agreements set forth by the State or Federal Government.
• Organizes work to maintain intergroup workflow by routing project documents and correspondence.
• Assists in the analysis of new legislation and regulations pertinent to contract operations.
• Provides interpretations to in-house staff and outside contracting agencies concerning budgetary policies, precedent rules and regulations.
• Maintains records and files.
• Initiates and prepares reports in IGX and SAGE.
• Reviews reports and supporting documentation for accuracy and completeness before submission.
• Ensures all required backup documentation is accurate, properly organized, and submitted in accordance with established requirements.
• May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
  

Note: This is a vacant, grant-funded, non-union, and exempt position. The selected employee will serve a probationary period and must file a Civil Service Commission (CSC) application to be considered for permanent appointment.
info.csc.nj.gov/jobspec/62844.htm

Requirements:

Education and Experience:

Successful completion of (60) semester-hour credits from an accredited college or university. AND One (1) year of experience in the various phases of contract and/or grant monitoring, financial management and fiscal analysis, social services administration and/or budget and management operations in a governmental or business entity.

Knowledge and Abilities:

• Knowledge of the work involved in the general field of accounts payable.
• Knowledge of the legal and administrative requirements of contractual agreements.
• Knowledge of the problems that may arise during the review of contract proposals, contract budget principles and matching fund accounting and procurement guidelines.
• Ability to read and understand the principles, procedures and techniques used in contract/grant monitoring and auditing and to apply them to specific situations.
• Ability to comprehend, analyze, interpret and apply basic law and regulations pertaining to State department, budgets, finances, contracts and other transactions.
• Ability to perform mathematical computations accurately and with reasonable speed.
• Ability to learn to use the various business machines commonly used in auditing work.
• Ability to compile and review basic data required for financial and related statements, analyses and reports and to assist in the preparation of such statements and reports.
• Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position.
• Applicants who do not possess the required education may substitute additional experience as indicated above on a year-for-year basis with thirty (30) semester hour credits being equal to one (1) year of experience.

Note:

Benefits include medical, dental, vision, PTO, pension, and holidays.

License:

Appointees will be required to possess a driver's license valid in New Jersey.

Newly hired employees must agree to a thorough background check that may include fingerprinting. Any appointments made from posting which involve movement between unit scopes, may result in a forfeiture of rights to any promotional list in a former unit scope.As of September 2010, in accordance with N.J.S.A 52:14-7, the “New Jersey First Act,” all new employees must reside in the State of New Jersey, unless exempted under the law. If you do not live in New Jersey, you have one year after you begin employment to relocate your residence to New Jersey or secure an exemption.