Team Operations Administrator

Dodge Ridge Corp.; California; Hybrid; USD 26,000 - 32,000; Part time

Benefits offered by this job

Uniforms provided

Job summary

Dodge Ridge Ski Resort is seeking an Administrative Assistant to support the Team’s Manager and coaches. You will handle key administrative duties, maintain schedules, and coordinate travel and payroll-related tasks to ensure smooth operations for athletes and staff.

The role requires strong organizational and communication skills, the ability to multitask, and a proactive approach to teamwork in a mountain sports environment. Part-time, including weekends and holidays, is expected.

Qualifications

• Administrative experience in a professional setting; knowledge of clerical procedures and filing/record keeping.
• Organizational skills, planning, prioritizing, information gathering and monitoring.
• Strong attention to detail and accuracy.
• Problem solving and leadership abilities.
• Able to work independently and in a collaborative environment.
• Experience with supervising employees, groups or a team preferred.
• Strong communication skills (verbal and non-verbal, written and presentation).
• Ability to read and write legibly, and to complete records and reports.
• Proficient with relevant software and standard office equipment.
• Good physical condition; ability to hike, shovel, lift/carry up to 50 lbs on uneven or snowy surfaces.

Responsibilities

• Under the direction of the Team’s Manager, performs key administrative duties to support smooth operations.
• Ensure all department administrative systems, processes and information are up-to-date and well managed.
• Maintain any appropriate records as set forth by company policy and procedures.
• Prepare and maintain accurate daily/weekly schedules.
• Assist in daily program supervision, supporting coaches and athletes.
• Plan and organize travel for coaches per company travel policy and coordinate with accounting for expenses.
• Support payroll tasks, timekeeping and HR/payroll coordination.
• Assist with team registrations and promote regular communication among athletes, parents and staff.
• Assist with organizing parent volunteers and enforcing USSA Code of Conduct and Skiers Responsibility Code.
• Collaborate with Marketing to keep departmental information on the website and post results timely.

Skills

Administrative experience

Organizational skills

Planning

Prioritizing

Information gathering

Monitoring

Attention to detail

Problem solving

Leadership

Independent work

Team collaboration

Communication skills

Reading and writing

Computer skills

Office software

Physical condition

Lifting up to 50lbs

Team race program experience

Supervision experience

Job description

Dodge Ridge Ski Resort Pinecrest, CA, US

30 days ago Requisition ID: 1570

Salary Range: $19.00 To $23.00 Hourly

Summary of Job Purpose

The Team’s Department is a team-oriented department focused on providing our athletes with excellent customer service on and off the mountain. Under the direction of the Team’s Manager, the Team’s Administrative Assistant supports the department’s successful operations by performing various key administrative and regular duties. This position works closely with the Team’s Manager, coaches and athletes to achieve the objectives of the department in alignment with business plans as well as company vision and goals. This position also coordinates with other departments such as Accounting, Human Resources and Marketing to ensure processes, procedures and information related to daily Team’s operations are followed and accurate. This position requires an organized individual with strong interpersonal skills and the ability to multitask. This is a KEY member of the Dodge Ridge Team.

Job Duties and Responsibilities

This job description is intended as a summary of the primary responsibilities of and the qualifications for the position. The job description is not intended to be inclusive of all duties an individual in the position might be asked to perform or of all the qualifications that may be required now or in the future. We will not ask you to perform a task that is inherently unsafe or that you are not adequately trained to perform. When we do ask for your assistance with any job we expect an enthusiastic and cooperative response.

• Under the direction of the Team’s Manager, performs key administration duties of the Team's Department to support smooth operations.
• Ensure all department administrative systems, processes and information are up-to-date and well managed.
• Maintain any appropriate records as set forth by company policy and procedures.
• Prepare and maintain accurate daily/weekly schedules.
• Assist in the daily program supervision, supporting coaches and athletes. Communicate to department manager and company leadership team proactively.
• Team Travel: Assist Team’s Manager with planning and organizing coaches travel including:
• Prepare travel plans in accordance to company travel policy.
• Coordinate with accounting to ensure expenses are addressed per the policy and receipts are collected and submitted in a timely manner.
• Support the departments overall adherence to any policies and procedures relating to travel, including payroll items like submitting accurate time records promptly.
• Payroll Administration: Support the overall departmental payroll duties. This includes reviewing timecards regularly, ensuring proper and accurate timekeeping documentation and resolving issues in a timely manner. Coordinate with HR/payroll regularly.
• Additional Team’s Support:
• Assist as needed with Team's registrations.
• Assist with facilitating and promoting regular communication among athletes, parents and staff.
• Assist with the organization of parent volunteers to assist with Team's as direct by Manager.
• Provide support with team conduct supervision to help athletes follow USSA Code of Conduct and at all times adhere to the Skiers Responsibility Code. Work with Team’s Manager and Team’s Supervisors to correct behavior in an appropriate manner if needed.
• Support departments commitment to ensure all aspects of an athlete safety remains a top priority.
• Maintain a department employee safety binder and coordinate with staff to ensure relevant weekly safety meetings are complete and documented. Work with Risk Manager on department’s safety responsibilities.
• Work with the Accounting Department to gain approval for all spending & purchasing requests as outlined in the department business plan.
• Assist the manager in working closely with the Marketing Department to maintain updated departmental information on the website and post Team's results in a timely manner.
• Be an example and leader demonstrating commitment to professionalism and personal conduct expectations in all interactions made on behalf of the company. Be a positive role model for athletes and coaches.
• Performs other related duties as assigned.

Job Qualifications

• Administrative experience in a professional setting. Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
• Additional abilities key to bring to the position are:
• Organizational skills, planning, prioritizing, information gathering and monitoring
• Strong attention to detail and accuracy
• Problem assessment and solving
• Effective and efficient leadership skills
• Able to work independently and in a collaborative environment
  • Team’s Race, DASH, Freeride Program experience preferred. Typically gained through work or participation in a program as an athlete or athlete guardian.
  • Experience with supervision of employees, group or team preferred.
  • Strong communication skills, verbal and non-verbal, written and presentation.
  • Ability to read and to write legibly and to use good composition skills to complete records and report forms.
  • Computer and mathematical skills. Knowledgeable and proficient with relevant software and operation of standard office equipment.
  • Good physical condition as this position may require:, hiking, shoveling, lifting, carrying and walking and working on uneven ground, deep powder, icy and wet surfaces.
  • Heavy and awkward lifting up to 50lbs.

Job Attitudes

• Provide a positive and helpful attitude towards all our customers and all Dodge Ridge employees.
• Support the Company’s policies and procedures.
• Support the harmony and goodwill of the Company.
• Be an effective team leader and motivator for the department.

Work Schedules

Weather conditions and the number of guests play a large role in the work scheduling of Dodge Ridge employees.

When conditions are normal, you may be expected to work part-time, including weekends and holidays.

You must arrange for transportation to work so that you arrive at your designated workstation at the scheduled time. Keep in mind that you will often be required to drive on hilly, snow packed, and icy road surfaces.

Working Conditions

At any time during the ski season, Dodge Ridge employees are often required to perform their tasks in high winds, heavy snowfalls, low visibility, rain, and extremely cold or warm temperatures.

Uniforms

A professional appearance at Dodge Ridge is required. Please wear your nametag and uniform at all times during your scheduled shift. We will provide most of the uniforms for your job. However, you will be required to provide items that are listed below. The quality, color, and style of the items must be approved by your manager prior to being worn to work. All hats worn must have the Dodge Ridge logo while on shift.

Items You Must Provide

Waterproof boots / Sunscreen / Sunglasses / Gloves