Team Coordinator

ROME GROUP; Missouri; On-site; USD 45,000 - 60,000; Full time

Job summary

ROME GROUP is looking for a dynamic Team Coordinator to join our St. Louis office. This role involves providing administrative support and managing data collection functions while working closely with cross-functional teams. Candidates should possess strong communication and organizational skills, along with familiarity with Microsoft Office and Salesforce CRM.

The position requires a Bachelor's degree, although experience may compensate for education. Occasional travel may be required.

Qualifications

• Experience with data organization and basic research.
• Experience with Microsoft Office products, especially Teams, Outlook, Excel, and Word.
• Experience with Salesforce CRM is preferred but not required.

Responsibilities

• Provide administrative assistance and coordination for cross-functional teams.
• Support data collection and management process.
• Coordinate team meetings and external partner meetings.

Skills

Communication skills

Time management

Multitasking ability

Organization

Education

Bachelor’s Degree

Tools

Microsoft Office

Salesforce CRM

Job description

Team Coordinator

Missouri Partnership is hiring for a dynamic individual to join our team at our St. Louis office. At Missouri Partnership, we value accountability, quality, partnership and commitment. In our Team Coordinator position, you will be an integral part of our successful team that focuses on creating jobs and investment across the state of Missouri. The Team Coordinator will support cross-functional teams by providing administrative assistance and coordination as well as data collection and data management support functions.

Position Title

Team Coordinator

Supervisor

VP, Special Projects

FLSA

Exempt

Schedule

Full-Time, In-Office

Direct Reports

0

Company Description

Missouri Partnership is a public-private, non-profit organization with the principal mission of recruiting new business investment to the state. Through collaborative efforts with state and local partners, Missouri Partnership works to attract new companies by marketing the state’s business advantages.

Job Summary / Purpose

Position supports cross-functional teams by providing administrative assistance and coordination as well as data collection and data management support functions.

Essential Functions

Administrative Coordination

• Maintain daily office functions (receive/distribute mail and packages, track and maintain inventory of office supplies and snacks, maintain printer/copier/scanner, ensure office stays organized and neat).
• Coordinate meetings for the team and external partners upon request.
• Set up for in-office staff meetings, offsite team meetings (AV, catering, facility and meal reservations, and lodging); and related support for meetings with partners and stakeholders that are not directly part of an active project or site visit.
• Supports staff with travel arrangements as needed.
• Monitor main office phone line, ensuring proper phone coverage, and route voicemails accurately and promptly.
• Receive occasional visitors.
• Occasionally assist with mailings/shipments.
• Act as point of contact for shipping/mailing and travel vendors.
• Maintain office conference room schedule and assist in conference room maintenance.
• Serves as backup for operations and administration as needed.
• Provide occasional administrative support for CEO.

Data Collection and Management

• Using subscription services to run reports
• Verifying data from reports
• Use the internal CRM (Salesforce) to enter, track, and manage data, run reports, assist with basic analysis, and maintain accurate contact information.
• Help proofread marketing collateral, reports, and website content.
• Assist with updating and maintaining website content.
• Help identify potential leads based on website activity and notify appropriate team members.
• Monitor social media activity and engagement, flagging trends or opportunities to the team.
• Collaborate with Director of Research to suggest ideas for new content to support marketing initiatives.
• Other research, project management, and business development pursuit preparation as needed.

Travel

• Occasional, infrequent travel (including overnight travel) may be required to support certain events and meetings.

Key Skills

• Effectively and respectfully communicate with internal and external stakeholders in a variety of different formats.
• Strategically manage time.
• Multitask and quickly shift to differing tasks to complete a variety of duties ensuring all tasks are completed accurately and promptly.
• Organize and process information while also keeping track of physical items and projects to maximize productivity.
• Maintain professional composure in all workplace settings.
• Be prompt and prepared at all times.
• Remember key details as multiple people make verbal, hand-written, and emailed requests throughout the day.

Key Abilities

• Excellent written and verbal communication skills.
• Warm, professional demeanor with commitment to providing excellent support.
• Ability to communicate productively with team members to deliver on competing priorities in a timely manner.
• Comfortable with an in-office working environment.

Key Education and Experience

• Experience with data organization and basic research.
• Experience with Microsoft Office products, especially Teams, Outlook, Excel, and Word and Adobe PDF.
• Experience with Salesforce CRM preferred but not required. Training provided.
• Experience with AI tools is a plus.
• Bachelor’s Degree is preferred but not required.

Physical Requirements

• Light sedentary office work.
• Prolonged periods of sitting at a desk and working on a computer.
• Lifting requirements not to exceed 50 lbs.

Email application to: [e-mail]