Team Assistant - Jewett Orthopedic Institute, Sebastian

Orlando Health; Sebastian (FL); On-site; USD 34,000 - 52,000; Full time

Job summary

Orlando Health Jewett Orthopedic Institute is seeking a Team Assistant to provide clerical and administrative support to achieve department goals. The role involves maintaining files, preparing materials for presentations, and supporting data management and reporting.

The position requires a High School diploma and at least two years of clerical experience; experience in surgery scheduling is a plus. The work environment is focused on orthopedic and sports medicine services.

Qualifications

• High School diploma or equivalent required.
• Two years of clerical or secretarial experience preferred.
• Experience with scheduling in a medical environment is a plus.

Responsibilities

• Maintain files, statistics and reports for the department.
• Prepare charts or packets for presentations and track project progress.
• Maintain databases used by the team and arrange meetings and travel as needed.
• Assist with meeting logistics, including materials, refreshments and minutes.

Skills

Clerical skills

Office administration

Scheduling

Education

High School Diploma

Tools

Microsoft Office

Job description

Position Summary

One of the region’s largest orthopedic and sports medicine providers, Orlando Health Jewett Orthopedic Institute’s world-class team of orthopedic surgeons and sports medicine physicians specialize in conditions and injuries of the spine, hand, upper extremities, foot, ankle and lower extremities, as well as joint replacement, concussions, interventional pain management, bone health and orthopedic trauma.

Click here to learn more about Orlando Health Jewett Orthopedic Institute

Position Summary

The Team Assistant provides clerical and administrative support in the achievement of the team goals and the objectives within the department.

Education/Training

• High School diploma or equivalent.
• Working knowledge of word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office based products (Word, Excel, PowerPoint, Access).

Experience

• Two (2) years clerical or secretarial experience.
• Previous surgery scheduling experience preferred.

Key Responsibilities

• Maintains required files, statistics and reports in a streamlined manner to ensure current, accurate information is readily accessible.
• Prepares charts, graphs, packets etc. for presentations. Tracks progress of special projects.
• Maintains the various databases utilized within the team.
• Schedules and/or organizes meetings/classes including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary.
• Responsible to meet regularly with all support department team members, make recommendations to improve office efficiencies and assist with the implementation process.
• Maintains supplies and office equipment for department.
• Works with information that may be of a confidential nature. Uses moderate discretion; works under general supervision.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.