Team Assistant - Bayfront Hospital

Bayfront Health; Orlando (FL); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Team Assistant to provide essential clerical and administrative support. This role is vital for maintaining organized files, scheduling meetings, and ensuring efficient office operations. You will be part of a supportive team that values your contributions and offers career-growing educational programs. Join a workplace that prioritizes your well-being and fosters a diverse and inclusive environment, making it a great place to grow your career while making a difference in the community.

Benefits

Free education programs

Well-being services

Flexible work arrangements

Qualifications

• High school diploma or equivalent is required.
• Two years of clerical or secretarial experience preferred.

Responsibilities

• Maintain files, statistics, and reports for easy access.
• Schedule meetings, organize materials, and manage supplies.
• Track special project progress and assist with office efficiency.

Skills

Clerical Skills

Communication Skills

Organizational Skills

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Job description

Position Summary

Orlando Health – Bayfront Hospital

Department: IT ELLiE Team

Status: Full Time

Shift: Varies

Title: Team Assistant

Summary: Provides clerical and administrative support in the achievement of the team goals and the objectives within the department.

Forbes has named Orlando Health as one of America's Best-In-State Employers. Orlando Health is committed to providing you with benefits that go beyond the expected, with career-growing FREE education programs and well-being services to support you and your family through every stage of life. We begin your benefits on day one and offer flexibility wherever possible, so that you can be present for your passions.

“Orlando Health Is Your Best Place to Work” is not just something we say, it’s our promise to you.”

Orlando Health proudly embraces and honors the individuality of our team members. By sharing different ideas and perspectives and working together as a team, we are better able to relate to, care for and authentically serve our patients and families who make up the collective populations in our community. So, no matter who you are, what you believe or how you express yourself, you are welcome here.

Responsibilities

Essential Functions:

1. Maintains required files, statistics and reports in a streamlined manner to ensure current, accurate information is readily accessible.
2. Prepares charts, graphs, packets etc. for presentations.
3. Tracks progress of special projects.
4. Maintains the various databases utilized within the team.
5. Schedules and/or organizes meetings/classes including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary.
6. Responsible to meet regularly with all support department team members, make recommendations to improve office efficiencies and assist with the implementation process.
7. Maintains supplies and office equipment for department.
8. Works with information that may be of a confidential nature. Uses moderate discretion; works under general supervision.
9. Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
10. Maintains compliance with all Orlando Health policies and procedures.

Other Related Functions:

1. Maintains policies and procedures manuals.
2. Works as a team with all internal departments as well as all other Orlando Health team members to ensure the achievement department specific critical success factors.
3. Attends meetings and in-services as required.
4. Performs all other duties as assigned.

Qualifications

Education/Training:

• High School diploma or equivalent.
• Working knowledge of word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office based products (Word, Excel, PowerPoint, Access).

Licensure/Certification: None.

Experience: Two (2) years clerical or secretarial experience.