Team Assistant

FGS Global; Washington (District of Columbia); Hybrid; USD 60,000 - 65,000; Full time

Job summary

FGS Global is looking for a highly organized and detail-oriented Team Assistant for their Washington, DC office. This hybrid role involves providing essential administrative support to senior leaders, managing calendars, coordinating meetings, and assisting with travel arrangements. This position offers a unique opportunity for professional growth and exposure to senior-level decision-making.

Benefits

401(k) with generous matching

Flexible vacation and parental leave

Collaborative work environment

Qualifications

• 1-2 years of experience supporting senior-level professionals.
• Ability to thrive in a fast-paced environment and remain organized.
• Proficiency in Microsoft Office and scheduling tools.

Responsibilities

• Provide day-to-day administrative support to senior leaders.
• Manage complex calendars and schedule meetings.
• Prepare materials for meetings and conduct basic research.

Skills

Organizational skills

Attention to detail

Communication skills

Problem-solving

Education

1-2 years experience in administrative roles

Tools

Microsoft Office

Calendar/meeting tools

Job description

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Join to apply for the Team Assistant role at FGS Global

FGS Global is the world’s leading stakeholder strategy firm, with approximately 1,400 professionals around the world, advising clients in navigating critical issues and reputational challenges. FGS was formed from the combination of Finsbury, The Glover Park Group, Hering Schuppener and Sard Verbinnen & Co to offer board-level and C-suite counsel in all aspects of stakeholder strategy — including corporate reputation, crisis management, and public affairs and is also the leading force in transaction and financial communications worldwide.

FGS offers seamless and integrated support with offices in the following locations: Abu Dhabi, Amsterdam, Beijing, Berlin, Boston, Brussels, Calgary, Chicago, Dubai, Dublin, Düsseldorf, Frankfurt, Hong Kong, Houston, Kingston, London, Los Angeles, Munich, Paris, Riyadh, San Francisco, Shanghai, Singapore, South Florida, The Hague, Tokyo, Toronto, Vancouver, Washington, D.C., and Zurich. The firm is headquartered in New York.

FGS is consistently ranked a Band 1 PR firm for Crisis & Risk Management and for Litigation Support by Chambers and Partners. For the second year, FGS was ranked #1 Global M&A PR firm by Deal Count and Value in 2024 by Mergermarket.

Team Assistant - Washington, D.C.

FGS Global is seeking a highly organized, detail-oriented, and resourceful Team Assistant to be based in our Washington, DC office; this is a hybrid role with at least 3 days expected in-person. This is an excellent opportunity for an organized, detail-oriented individual to learn and grow by exposure to and experience with senior leaders in our DC office. This role will support daily or project-based needs, including travel arrangements, expense processes, calendar coordination and meeting/event support, ensuring seamless operations and responsiveness to meet senior leaders and/or teams’ specific needs.

Key Responsibilities

• Provide day-to-day administrative support to a small group of senior leaders
• Manage complex calendars, schedule internal and external meetings, and coordinate logistics
• Help prepare materials for meetings and presentations; conduct basic research
• Support firm, client, and industry events
• Support coordination around internal initiatives and team-wide communications
• Book meeting rooms and coordinate meeting arrangements such as catering and technology support
• Liaise with internal teams and external partners – including clients or vendors
• Prepare and submit expense reports as needed
• Book or assist with travel arrangements as needed
• Pitch in on other administrative and operations tasks as they come up
• Respond to requests and shifting priorities quickly and efficiently, often under tight deadlines
  
  
  
  

Qualifications

• 1-2 years of experience (internships can be included) in an administrative or coordinator capacity preferably supporting senior-level professionals
• Ability to thrive in a fast-paced environment and remain calm and organized under pressure
• Excellent organizational skills and attention to detail
• Strong verbal and written communication skills
• High level of professionalism, discretion, and judgment
• Comfort working independently and managing shifting priorities
• Proficiency in Microsoft Office and calendar/meeting tools (e.g., Outlook, Zoom, Teams)
• Experience using technology tools to enhance productivity and streamline tasks
• A proactive and curious mindset—someone who anticipates needs and solves problems before they arise
  
  
  
  

Candidates must be authorized to work in the United States and not require visa sponsorship now or in the future.

This job description is only a summary of the typical functions of the job, not a comprehensive list of all possible responsibilities, tasks, and duties.

What We Offer

We offer a competitive salary, profit share /performance bonus, and comprehensive medical, dental, and vision benefits. We also provide:

• 401(k) with a generous matching program
• Generous time off benefits, including flexible vacation, parental leave, and a sabbatical
• A collaborative group of smart, passionate and highly motivated people
  
  

• Team-oriented work environment structured to provide opportunities for ongoing professional growth and development
  
  
  
  

In Washington, DC, the base salary for this position at the time of this posting may range from $60,000—$65,000 USD. Individual compensation varies based on job-related factors, including business needs, experience, level of responsibility and qualifications.

FGS Global provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, age, disability or genetics. In addition to United States federal law requirements, FGS Global complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

When you submit an application, we collect certain personal information about you for the purpose of evaluating your qualifications for the position. For more information about our privacy practices, please visit our privacy policy at https://fgsglobal.com/privacy.

Thank you for your interest in FGS Global.

District of Columbia Salary Range

$60,000—$65,000 USD

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

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