Team Assistant

BBC; Los Angeles (CA); On-site; USD 60,000 - 70,000; Full time

Job summary

BBC Studios in Los Angeles is seeking an energetic Administrative Assistant to support two senior Production executives. Based in a fast-paced, high-energy office, you will manage calls, coordinate heavy scheduling across time zones, and help prepare materials for meetings.

Ideal candidates have 1–3 years in office or television administration, proficiency with Microsoft Office and Canva, and strong communication and organizational skills.

Qualifications

• 1-3 years of general office or administrative experience, ideally within television or studio setting.
• Proficiency in Microsoft Office (Outlook, Excel, Word); Canva and other deck building software
• Exceptional multi-tasking abilities
• Superlative communication and organizational skills.
• A passion for creativity and content creation

Responsibilities

• Manage incoming calls, route messages efficiently, and maintain phone logs.
• Coordinate heavy scheduling and meetings across multiple time zones for executives, in a timely and efficient manner.
• Track and log pitches, update Weekly Development Report, create agendas for meetings, build decks for specific projects, support in research of specific projects, talent, etc.
• Handle travel itineraries, process expense reports, order supplies, and coordinate internal meetings.
• Stay on top of executives' tasks and to-do.
• Expected to learn and know the external buyers, clients, and those we do business with.
• Build relationships with external counterparts.

Skills

Microsoft Office

Outlook

Excel

Word

Canva

Communication

Organization

Multitasking

Tools

Outlook

Excel

Word

Canva

Job description

WE ARE BBC STUDIOS

BBC Studios is the principal commercial arm of the BBC, creating, developing, producing, distributing, and broadcasting content worldwide. We build on the BBC's award-winning expertise in film, video, written journalism, and innovative digital content, bringing stories to life that capture audiences' attention and inspire people across the globe.

WE ARE BBC STUDIOS

BBC Studios is the principal commercial arm of the BBC, creating, developing, producing, distributing, and broadcasting content worldwide. We build on the BBC's award-winning expertise in film, video, written journalism, and innovative digital content, bringing stories to life that capture audiences' attention and inspire people across the globe.

THE ROLE

Based in Los Angeles, within a fast-paced, high-energy office environment supporting the development team and creator partnerships team this role will provide comprehensive administrative support to two senior Production executives also based in Los Angeles.

Key Responsibilities & Accountabilities

• Manage incoming calls, route messages efficiently, and maintain phone logs.
• Coordinate heavy scheduling and meetings across multiple time zones for executives, in a timely and efficient manner.
• Track and log pitches, update Weekly Development Report, create agendas for meetings, build decks for specific projects, support in research of specific projects, talent, etc.
• Handle travel itineraries, process expense reports, order supplies, and coordinate internal meetings.
• Stay on top of executives' tasks and to-do.
• Expected to learn and know the external buyers, clients, and those we do business with.
• Build relationships with external counterparts.

Knowledge, Skills, & Experience

• 1-3 years of general office or administrative experience, ideally within television or studio setting
• Demonstrated profciency in Microsoft Office (Outlook, Excel, Word); Canva and other deck building software
• Exceptional multi-tasking abilities
• Superlative communication and organizational skills.
• A passion for creativity and content creation

Compensation

The anticipated annual base salary for this position is $60,000 to $70,000. The actual base salary offered will depend on the qualifications of the individual applicant, years of relevant experience, skills, level of education, and geographic location.