Team Assistant

Siemens Mobility; Livonia (MI); Hybrid; USD 45,000 - 78,000; Full time

Job summary

Siemens is seeking a Team Assistant to provide comprehensive administrative support to multiple executives and team members in a dynamic environment. The role includes calendar management, travel, onboarding/offboarding, and coordinating meetings and events.

The position supports onsite at Livonia, Troy, and Detroit LIFT locations as needed, with up to 10% travel. Strong organizational, communication, and discretion are essential for success.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• 5+ years of executive or team support in a corporate environment.
• 5+ years of ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.
• Proficiency with Microsoft Office applications (Outlook, Teams, PowerPoint, Word, Excel).
• 5+ years of calendar management, travel coordination, expense reporting, purchasing, or onboarding/offboarding experience.
• Willingness to travel up to 10% and provide onsite support at Livonia, Troy, and LIFT locations.
• Authorized to work in the United States without sponsorship.

Responsibilities

• Provide comprehensive administrative support to multiple executives and team members, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Coordinate logistics for onsite meetings, leadership visits, team meetings, and events at Livonia, Troy, and LIFT locations.
• Manage meeting logistics, including conference room reservations, catering, materials, technology, agendas, and other meeting requirements.
• Prepare and coordinate presentations, reports, meeting materials, communications, and other business documents.
• Create purchase requisitions, process purchasing requests, and provide administrative support for procurement activities in accordance with company policies and procedures.
• Support employee onboarding and offboarding processes, including coordination of equipment, workspace, system and building access, and other administrative requirements.
• Partner with Human Resources, IT, Facilities, Procurement, and other internal functions to facilitate timely completion of administrative processes.
• Support team events, office logistics, employee engagement activities, and special projects.
• Maintain accurate administrative records, documentation, and shared team resources.
• Monitor and coordinate administrative activities to ensure deadlines and commitments are met.
• Identify opportunities to streamline administrative processes, improve efficiency, and enhance the overall employee and executive experience.
• Provide proactive support and anticipate administrative needs to enable leaders and teams to focus on core business priorities.
• Perform other duties and special projects as assigned.

Skills

Calendar management

Travel coordination

Expense reporting

Purchasing

Onboarding/offboarding

Microsoft Office

Outlook

Teams

PowerPoint

Word

Excel

Education

Bachelor’s degree in Business Administration, Management, Communications, or a related field

Tools

Microsoft Office Suite

Job description

Team Assistant

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That’s why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Transform the everyday with us!

The Team Assistant provides comprehensive administrative support to multiple executives and team members within a dynamic work environment. This position is responsible for coordinating administrative activities, supporting business operations, and ensuring effective execution of meetings, travel, purchasing, onboarding and offboarding, communications, and team events.

The Team Assistant serves as a trusted administrative partner to the organization, requiring a high degree of organization, professionalism, discretion, and initiative. The successful candidate will be comfortable working independently in a remote environment while collaborating effectively with colleagues, leadership, and cross‑functional partners.

This position will provide occasional onsite support at the Livonia, Troy, and Detroit LIFT locations based on business needs.

You will make an impact by:

• Provide comprehensive administrative support to multiple executives and team members, including calendar management, meeting coordination, travel arrangements, and expense reporting.


• Coordinate logistics for onsite meetings, leadership visits, team meetings, and events at Livonia, Troy, and LIFT locations.


• Manage meeting logistics, including conference room reservations, catering, materials, technology, agendas, and other meeting requirements.


• Prepare and coordinate presentations, reports, meeting materials, communications, and other business documents.


• Create purchase requisitions, process purchasing requests, and provide administrative support for procurement activities in accordance with company policies and procedures.


• Support employee onboarding and offboarding processes, including coordination of equipment, workspace, system and building access, and other administrative requirements.


• Partner with Human Resources, IT, Facilities, Procurement, and other internal functions to facilitate timely completion of administrative processes.


• Support team events, office logistics, employee engagement activities, and special projects.


• Maintain accurate administrative records, documentation, and shared team resources.


• Monitor and coordinate administrative activities to ensure deadlines and commitments are met.


• Identify opportunities to streamline administrative processes, improve efficiency, and enhance the overall employee and executive experience.


• Provide proactive support and anticipate administrative needs to enable leaders and teams to focus on core business priorities.


• Perform other duties and special projects as assigned.

You’ll win us over by having the following qualifications:

Basic Qualifications:

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.


• 5+ years of experience providing administrative, executive, or team support in a corporate or professional environment.


• 5+ years of experience in Demonstrating the ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.


• Proficiency with Microsoft Office applications, including Outlook, Teams, PowerPoint, Word, and Excel.


• 5+ years of experience with calendar management, travel coordination, expense reporting, purchasing, or onboarding/offboarding processes preferred.


• Ability to provide occasional onsite support at Livonia, Troy, and LIFT locations, with willingness and ability to travel up to 10% based on business needs.


• Authorized to work in the United State without the need for company sponsorship now or in the future.

Preferred Requirements

• Excellent written and verbal communication skills.


• Strong organizational skills and exceptional attention to detail.


• Ability to maintain confidentiality and exercise discretion when handling sensitive business and employee information.


• Strong customer‑service mindset with the ability to establish effective working relationships with executives, employees, and cross‑functional partners.


• The ability to work independently, exercise sound judgment, and proactively identify and address administrative needs.


• The pay range for this position is $45,410-$77,846. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications and premium geographic location.

About Siemens

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource‑efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers. Learn more about Siemens here .

Our Commitment to Equity and Inclusion in our Diverse Global Workforce:

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the everyday with us.

#LI-JE1

You’ll Benefit From

Siemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found here: https://www.benefitsquickstart.com/siemens/index.html
The pay range for this position is $45,410 - $77,846 annually. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.

Equal Employment Opportunity Statement

Siemens is an Equal Opportunity Employer encouraging inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law

Applicants and employees are protected from discrimination on the basis of race, color, religion, sex, national origin, or any characteristic protected by Federal or other applicable law.

Reasonable Accommodations

If you require a reasonable accommodation in completing a job application, interviewing, completing any pre‑employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accommodationfor disability form . If you’re unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.

Application Deadline

This role will be posted for a minimum of five (5) days from the original posting date. The posting timeline may change based on applicant volume to ensure we attract and consider a strong and representative candidate pool.

California Privacy Notice

California residents have the right to receive additional notices about theirpersonal information. To learn more, click here .

Pay Transparency

Siemens follows Pay Transparency laws.

Criminal History

Qualified applications with arrest or conviction records will be considered foremployment in accordance with applicable local and state laws.