Team Administrator – US Cyber

Beazley; New York (NY); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Company paid life insurance

Disability insurance

401(k) with company match

Paid time off - 22 days

Holidays and religious leave

Home office reimbursement

Office lunch provided

Travel reimbursement

Lifestyle allowance

Parental leave

Flexible working

Job summary

Beazley, a leading global specialty insurer, seeks a Team Administrator to support the Head of US Cyber Risks and the wider US Cyber team within Beazley Shared Services. This role encompasses calendar management, travel planning, minute-taking, and coordination of meetings and events.

You will handle gatekeeping, document preparation, and ensure stakeholders receive timely information. A strong admin background and proficiency with Microsoft Office are essential.

Qualifications

• Bachelor’s degree desirable.
• Professional administrative support qualifications desirable.
• Excellent communication skills, both verbal and written.
• Detail oriented.
• Advanced in all Microsoft Office programs.
• Motivational skills, team worker as well as able to work on own initiative.
• The ability to manage time, meet deadlines and priorities.
• Experience of arranging complex travel plans and itineraries.
• Experience taking meeting minutes and distribution of notes.

Responsibilities

• Provide complete and accurate administrative service to key stakeholders.
• Anticipate stakeholder needs and resolve issues proactively.
• Manage calendar and schedule meetings.
• Gatekeeper for meeting requests and travel time.
• Coordinate travel arrangements and itineraries.
• Process expense reports.
• Attend meetings and capture minutes.
• Follow up on actions and distribute notes.
• Collate papers and prepare reports for meetings.
• Plan and manage events and Away Days from start to finish.
• Arrange internal/external meetings and book venues; distribute papers in advance.
• Prepare PowerPoint presentations for meetings and seminars.
• Act as ambassador for Head of US Cyber Risks.
• Support with ad hoc responsibilities for direct reports.
• Participate in cross-team projects.

Skills

Communication skills

Detail orientation

Microsoft Office

Teamwork & initiative

Time management

Process understanding

Education

Bachelor’s degree desirable

Professional administrative support qualifications desirable

Job description

General

Job Title: Team Administrator - US Cyber

Division: Beazley Shared Services - Underwriting & Claims Operations

Reports To: As per Beazley’s organization chart

Key Relationships

Head of US Cyber Risks and direct reports (or other stakeholders as assigned), Assistant UCO Manager, global Admin team

Job Summary

To provide comprehensive administrative support to Head of US Cyber Risks and other key team members (or other stakeholders as assigned)

Key Responsibilities

Team Administrator Support

• Provide complete and accurate administrative service to each of the key stakeholders
• Anticipate the needs of stakeholder(s) and proactively resolve issues before they arise
• Manage calendar and schedule meetings
• Act as ‘gatekeeper’ to meeting requests, ensuring adequate time allocation/travel time for meetings
• Coordinate travel arrangements, including booking flights, accommodation, producing itineraries and confirming details
• Process expense reports
• Attend meetings and team briefings
• Capture meeting minutes and actions, distributing in line with stakeholder expectations
• Follow up on agreed action items from meetings
• Collate and format papers and reports for meetings
• Plan and manage events and Away Days from beginning to end
• Arrange internal/external meetings and book venues including: distribution of papers/reports in advance and booking of refreshments and lunch when needed
• Collate information and produce PowerPoint presentations for meetings and seminars
• Act as ambassador for the Head of US Cyber Risks, both internally and externally, particularly during times of their absence from the business while ensuring that they are fully appraised of any important developments
• Schedule meetings, assistance with expenses, ad hoc responsibilities for key stakeholder’s direct reports dependent upon capacity and urgency
• Participate in cross-team and intra-team projects as required
  
  

General

• Undertake any other reasonable duties /ad hoc reports as may be requested.
  
  

At Beazley we are committed to doing the right thing because it is the right thing to do. It is important that within all your interactions both internally and externally you adhere to this principle through adoption of Beazley’s core values and behaviors.

• Adopt the Beazley culture of being bold, striving for better and doing the right thing, that contributes to an internal environment of teamwork and promote a positive brand image and experience to our external customers.
• Comply with Beazley procedures, policies and regulations including the code of conduct. Undertake training on Beazley policies and procedures as delivered by your line manager, the Culture & People department or assurance teams (compliance, risk, internal audit) either directly, via e-learning or the learning management system.
• Display business ethics that uphold the interests of all our customers.
• Ensure all interactions with customers are focused on delivering a fair outcome, including having the right products for their needs.
• Comply with any specific responsibilities necessary for your role as outlined by your line manager, the Talent Management or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas. This may include, amongst others, Beazley’s underwriting control standards, Beazley’s claims control standards, other Beazley standards and customer relationship management.
• Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system. These may include membership of any Beazley committees or working groups.
  
  

Personal Specification

Education and Qualifications

• Bachelor’s degree desirable
• Professional administrative support qualifications desirable
  
  

Skills And Abilities

• Excellent communication skills, both verbal and written
• Detail orientated
• Advanced in all Microsoft Office programs
• Motivational skills, team worker as well as able to work on own initiative
• The ability to manage time, meet deadlines and priorities
• Excellent understanding of organizational processes
  
  

Knowledge and Experience

• Minimum of 3 years previous administrative experience in a corporate environment
• Experience of arranging complex travel plans and itineraries
• Experienced of event planning
• Experience taking meeting minutes and distribution of notes
  
  

Aptitude and Disposition

• Outcome focused, self-motivated, flexible and enthusiastic
• Professional approach to successfully interact with managers/colleagues and external suppliers
• Completes work to deadline
• Proactive
  
  

Competencies

• Concern for quality
• Information seeking
• Customer focus
• Team working
• Initiative
• Problem solving
• Time management
• Relationship building
  
  

The Rewards

• The opportunity to connect and build long-lasting professional relationships while advancing your career with a growing, dynamic organization
• Attractive base compensation and discretionary performance related bonus
• Competitively priced medical, dental and vision insurance
• Company paid life, and short- and long-term disability insurance
• 401(k) plan with 5% company match and immediate vesting
• 22 days PTO (prorated for 1st calendar year of employment), 11 paid holidays per year, with the ability to flex the religious bank holidays to suit your religious beliefs
• Up to $700 reimbursement for home office setup
• Free in-office lunch, travel reimbursement for travel to office, and monthly lifestyle allowance
• Up to 26 weeks of fully paid parental leave
• Up to 2.5 days paid annually for volunteering at a charity of your choice
• Flexible working policy, trusting our employees to do what works best for them and their teams
  
  

Salary for this role will be tailored to the successful individual’s location and experience. The expected compensation range for this position is $75,000 - $85,000 per year plus discretionary annual bonus.

Don’t meet all the requirements? At Beazley we're committed to building a diverse, inclusive, and authentic workplace. If you’re excited about this role but your experience doesn’t perfectly align with every requirement and qualification in the job specification, we encourage you to apply anyway. You might just be the right candidate for this, or one of our other roles.

We are an equal opportunities employer and as such, we will make reasonable adjustments to our selection process for candidates that indicate that, owing to disability, our arrangements might otherwise disadvantage them. If you have a disability, including dyslexia or other non-visible ones, which you believe may affect your performance in selection, please advise us in good time and we’ll make reasonable adjustments to our processes for you.