Team Administrator, New Zealand Embassy, Washington DC

Mfat; Washington (District of Columbia); Hybrid; USD 47,000 - 63,000; Full time

Job summary

The New Zealand Embassy in Washington DC is seeking a highly organised Team Administrator to support two teams, manage travel, meetings, events, payments and communications. The role is based on-site in Washington DC, with duties including reception coverage and consular support during after-hours roster shifts.

Candidates should have at least two years in administration, strong organisational and communication skills, and a focus on accuracy and service quality.

Qualifications

• Two years’ experience in a general administration role
• Excellent attention to detail
• Strong organisational and multitasking skills
• Delivery focus to meet high standards and deadlines
• Customer focus and experience with managing external providers
• Excellent written and verbal communication skills
• Personal integrity and discretion; Code of Conduct

Responsibilities

• Providing administration support to two teams, including coordinating and arranging travel, meetings, events, payments and expenses, and drafting communications
• Administering the Embassy’s insurance scheme for medical and dental cover, liaising with providers and staff questions about claims
• Responding to general enquiries and covering reception when needed
• Backing up the Consular Adviser to provide guidance during after-hours duty roster

Skills

Admin experience

Attention to detail

Organisational skills

Delivery focus

Customer focus

Communication skills

Integrity

Job description

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Team Administrator, New Zealand Embassy, Washington DC

Date: 8 Oct 2026

Location: US, DC 20008

Description:

• Seeking a highly organised and proactive Team Administrator to join the team in the fascinating and fast-paced US capital.
• Energetic and motivated administration all-rounder who is looking for an opportunity to utilise their organisational and multitasking skills, strong customer focus and attention to detail to provide general support to the team.
• Based at The New Zealand Embassy in Washington DC, Full time position

About the role - Kōrero mō te tūranga

The Team Administrator will be responsible for:

• Providing administration support to two teams, including coordinating and arranging travel, arranging meetings, assisting with events, processing payments and expenses, and assisting with drafting communications
• Administering the Embassy’s insurance scheme for medical and dental cover, including liaising with providers and responding to staff queries about claims and eligibility
• Responding to general enquiries received by the Embassy and covering reception when the Receptionist is on breaks or on leave
• Backing up the Consular Adviser to provide consular guidance and help to New Zealanders when the Adviser is away or when rostered on the Embassy’s after-hours duty roster

The salary for this role is from US$46,888 to US$63,436 total fixed remuneration, negotiable depending on skills and experience. The Embassy provides a comprehensive health insurance package and 20 days of paid vacation per year.

Candidates are responsible for managing their own tax obligations in both New Zealand and the United States, as applicable. This includes understanding any responsibilities under the New Zealand Inland Revenue Department’s ‘on government service’ rule, as well as complying with relevant U.S. federal and state tax laws.

Who are we looking for? - Mā wai te mahi nei?

We’d like to hear from you if you have the following skills and experience:

• Preferably at least two years’ experience in a general administration role
• Excellent attention to detail
• Strong organisational and multitasking skills
• Strong achievement and delivery focus to meet high standards and deadlines as well as a commitment to continuous process improvement
• Strong customer focus and some experience with managing external service providers and suppliers.
• Excellent written and verbal communication skills.
• Personal integrity, discretion and an honest and ethical approach; strict observance of the Code of Conduct

The successful candidate must have the right to live and work in the United States. The NewZealand Embassy is able to support an application for an A2 visa, which is subject to a five-year limit. This is a locally employed position, with terms and conditions being set in accordance with US employment regulations. No offshore allowance or transfer allowance applies.

About us - Mō mātou

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous. By building connections with and influencing other countries and international institutions, we advance NewZealand’s interests and pursue NewZealand's values. We provide advice to the Government on the implications for NewZealand of what is happening in the world.

The successful candidate must be able to pass a Police background check and have the right to work in the United States. The New Zealand Embassy can support an application for an A2 visa, which is subject to a five-year limit.

You must be a New Zealand Citizen or hold a NewZealand residence class visa and be able to obtain and maintain a ‘Restricted’ New Zealand Government Security clearance. Use this online tool to self-check your eligibility for a security clearance. Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool

This is a locally employed position with terms and conditions being set in accordance with US employment regulations. No offshore allowance or transfer allowance applies.

Applications close on Friday 23rd October at midday US East Coast time.

Ideally the successful candidate will be available to start in the role in November or December 2026.

Please note: If you are a NewZealand citizen or NewZealand resident for tax purposes and you will be employed at the NewZealand Government Embassy you will need to discuss your tax residency status with NZ Inland Revenue (IRD) and determine any potential personal tax obligations to IRD including potential NZ Tax Residency obligations.

Please note: This is not a Foreign Policy/Diplomatic role. This is a ‘locally engaged’ role based in Washington DC. If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply either via our graduate recruitment or mid-level foreign policy recruitment campaigns.