Dynamic Embassy Team Administrator

Mfat; Washington (District of Columbia); Hybrid; USD 47,000 - 63,000; Full time

Job summary

The New Zealand Embassy in Washington DC is seeking a highly organised Team Administrator to support two teams, manage travel, meetings, events, payments and communications. The role is based on-site in Washington DC, with duties including reception coverage and consular support during after-hours roster shifts.

Candidates should have at least two years in administration, strong organisational and communication skills, and a focus on accuracy and service quality.

Qualifications

• Two years’ experience in a general administration role
• Excellent attention to detail
• Strong organisational and multitasking skills
• Delivery focus to meet high standards and deadlines
• Customer focus and experience with managing external providers
• Excellent written and verbal communication skills
• Personal integrity and discretion; Code of Conduct

Responsibilities

• Providing administration support to two teams, including coordinating and arranging travel, meetings, events, payments and expenses, and drafting communications
• Administering the Embassy’s insurance scheme for medical and dental cover, liaising with providers and staff questions about claims
• Responding to general enquiries and covering reception when needed
• Backing up the Consular Adviser to provide guidance during after-hours duty roster

Skills

Admin experience

Attention to detail

Organisational skills

Delivery focus

Customer focus

Communication skills

Integrity

Job description

The New Zealand Embassy in Washington DC is seeking a highly organised Team Administrator to support two teams, manage travel, meetings, events, payments and communications. The role is based on-site in Washington DC, with duties including reception coverage and consular support during after-hours roster shifts.

Candidates should have at least two years in administration, strong organisational and communication skills, and a focus on accuracy and service quality.