Payroll Administrator

Foreign, Commonwealth and Development Office; Washington (District of Columbia); Hybrid; USD 30,185 - 42,992; Full time

Benefits offered by this job

Generous leave

Medical insurance

401(k) matching up to 7%

Learning and development programmes

Work/life balance

Job summary

A governmental foreign office is seeking a Pay & Benefits Officer to support its US Network with payroll processing and policy development. The successful candidate will manage all payroll activities, interface with customers, and provide administrative support. Essential skills include experience in payroll processing, strong organizational abilities, and proficiency in Excel. The position is full-time, hybrid, and offers competitive pay of USD 26.56 hourly along with generous benefits including medical insurance and a 401(k) match.

Qualifications

• Experience in payroll processing, HR functions, or data management.
• Proven ability to deliver to deadlines and agreed timescales.
• Ability to handle confidential employee information.

Responsibilities

• Assist the Regional Pay and Benefits Manager in managing payroll activities.
• Interface with customers via telephone and email.
• Manage the Pay and Benefits central e‑mail inbox.

Skills

Payroll processing

HR functions

Data management

Organizational skills

Proficiency with MS Office

Flexible priorities

Tools

ADP

Job description

Join the British Embassy’s Pay & Benefits team as a Pay & Benefits Officer supporting the US Network with payroll processing, policy development and stakeholder engagement.

Roles and responsibilities

• Assist the Regional Pay and Benefits Manager in managing all payroll activities for posts across the region.
• Interface with customers via telephone and email, responding to inquiry and meeting SLAs.
• Manage the Pay and Benefits central e‑mail inbox, routing enquiries appropriately.
• Compile the Regional Payroll Manual and other key documents.
• Support large‑scale projects such as Quarterly Activities Report, Performance Pay, Re‑net exercises.
• Serve as backup for the Regional Pay and Benefits Manager when needed.
• Provide administrative support as assigned.
• Assist the Deputy Head of HR with data collection exercises.

Essential on arrival

• Experience in payroll processing, HR functions or data management.
• Proven ability to deliver to deadlines and agreed timescales as part of a team.
• Ability to handle confidential employee information.
• Strong organisational skills and flexibility to adapt priorities quickly.
• Proficiency with MS Office, especially Excel.

Language requirements

• Proficiency in English.
• Experience with financial reporting / payroll reporting.
• Experience with ADP.

Location and working pattern

Washington, United States – Full‑time, Permanent – 40 hours per week. Standard working pattern with set hours each day; flexible schedule to accommodate payroll deadlines. Hybrid working: office 3 days a week, home 2 days.

Salary and benefits

USD 26.56 hourly. Benefits include generous leave, medical insurance, 401(k) matching up to 7%, learning and development programmes and a work/life balance.

Eligibility and work authorisation

You must have the right to live and work in the US. If you are not a US citizen, dual US citizen or US Permanent Resident, you must provide proof of eligibility via an Employment Authorisation Document or other relevant document when required.

Application closing date

Applications close before 23:55 local time on 25 January 2026.

Additional information

Background checks and a security clearance are required prior to starting work.