Teaching and Learning Administrative Assistant

Lakeville Area Schools ISD 194; Lakeville (MN); On-site; USD 33,000 - 39,000; Full time

Job summary

Lakeville Area Schools ISD 194 is seeking an Administrative Assistant to provide comprehensive administrative, operational, and clerical support to the Teaching and Learning Department, including leadership, PreK-12, and other department leaders.

The role includes coordinating processes, maintaining records, managing budgets, and ensuring timely information flow to staff, students, families, and community stakeholders.

Qualifications

• High school degree or equivalent; two-year college degree preferred.
• Two-year office management experience or equivalent.
• Ability to multitask in a fast-paced environment.
• Excellent oral and written communication and proofreading skills.
• Ability to learn the district's finance program, SIS, email, and new software as available.
• Experience with Google Suites.
• Basic working knowledge of Infinite Campus, Powerschool, Destiny and Frontline.

Responsibilities

• Provide comprehensive administrative support to executive leadership and staff.
• Manage and maintain calendars, schedule meetings, coordinate events, and arrange travel.
• Prepare, process, distribute, and maintain correspondence, reports, agendas, and meeting minutes.
• Serve as primary communication liaison between the department, schools, district departments, families, and community.
• Provide excellent customer service by greeting visitors and handling inquiries.
• Coordinate curriculum review processes, K-12 curriculum meetings, advisory councils, interviews, and events.
• Coordinate district professional learning activities, including registration, facilities, and materials.
• Provide break and lunch coverage for district receptionists as needed.

Skills

Multitasking

Communication

Google Suites

Learning new software

Education

High school degree or equivalent

Two-year college degree or equivalent

Tools

Infinite Campus

Powerschool

Schoology

TalentEd

UTPL

Destiny

Frontline

Job description

Position Summary

The purpose of this position is to provide comprehensive administrative, operational, and clerical support to the Teaching and Learning Department, including the Executive Director of Teaching & Learning, Director of Teaching & Learning, PreK-12 and other department leaders. The position supports all aspects of departmental operations related to curriculum, instruction, assessment, professional learning, PreK12 resources, and training. The Administrative Assistant helps ensure the efficient and effective functioning of the department by coordinating processes, maintaining accurate records, managing departmental budgets and financial transactions, and facilitating the timely flow of information and materials to staff, students, families, and community stakeholders.

Non-Licensed Position

The purpose of this position is to provide comprehensive administrative, operational, and clerical support to the Teaching and Learning Department, including the Executive Director of Teaching & Learning, Director of Teaching & Learning, PreK-12 and other department leaders. The position supports all aspects of departmental operations related to curriculum, instruction, assessment, professional learning, PreK12 resources, and training. The Administrative Assistant helps ensure the efficient and effective functioning of the department by coordinating processes, maintaining accurate records, managing departmental budgets and financial transactions, and facilitating the timely flow of information and materials to staff, students, families, and community stakeholders.

What You Will Do

• Provide comprehensive administrative support to the Executive Director of Teaching and Learning, Director of Teaching and Learning, PreK12, and other department staff.
• Manage and maintain departmental and leadership calendars, including scheduling meetings, coordinating events, arranging travel, and making ongoing adjustments to support department priorities.
• Prepare, process, distribute, and maintain correspondence, reports, agendas, presentations, meeting minutes, and other departmental documents.
• Serve as the primary communication liaison between the Teaching and Learning Department, schools, district departments, families, community members, vendors, and external organizations.
• Provide exceptional customer service by greeting visitors, responding to inquiries, answering phone calls and emails, and directing requests to appropriate personnel.
• Coordinate and support curriculum review processes, K12 curriculum meetings, advisory councils, interviews, and other departmental events, including scheduling, logistics, technology setup, materials preparation, participant communication, note-taking, and document management.
• Coordinate district professional learning activities, including registration, facilities, logistics, materials, substitute coverage, participant support, and event setup and closure.
• Provide break and lunch coverage for other district receptionists as needed. Duties include greeting the public and ensuring inquiries are directed to the appropriate district personnel.

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties and responsibilities may be modified or assigned as necessary to meet the operational needs of the District, consistent with applicable laws, collective bargaining agreements, and reasonable accommodation requirements.

What We Are Looking For

• High school degree-prefer two-year college degree or equivalent
• Two-year office management experience or equivalent
• Ability to mult- task in a fast-paced environment
• Excellent oral and written communication skills and proofreading skills
• Ability to learn the district's finance program, student information system, email, and new software programs as they become available
• Experience with Google Suites
• Preferred skills: basic working knowledge of Infinite Campus, Powerschool (Schoology, TalentEd, UTPL), Destiny and Frontline

Schedule

Monday-Thursday 6.25 hours/day includes a 30 minute unpaid lunch

Pay Range/Classification

• Position classified LEAF B-2-3
• $24.09 - $28.37 per hour depending on experience (rates subject to change with the completion of the 2025-2027 LEAF contract)
• 10 month position-162 days

What You Will Like About Us

Student focused; community connected. Lakeville Area Schools (Independent School District No. 194) is an award-winning school system and the twelfth largest school district in Minnesota serving approximately 12,000 students in Lakeville, parts of Burnsville and Elko New Market, and portions of Eureka, Credit River, and New Market Townships. There are nine elementary schools, three middle schools and two high schools, an area learning center, an online K-12 school, Early Childhood programming, and lifelong learning opportunities through Community Education. Our vision is to inspire a passion for learning in every student with our mission to strive to ensure success for every student personally, socially, academically and civically. We are committed to establishing a school community that values diversity, equity, and inclusivity for all students, staff and families where every person feels welcomed, valued and respected. As an employee of Lakeville Area Schools, you will have access to high-quality and affordable health insurance plans, along with a range of additional benefits designed to support the well-being of you and your family.

Your Benefits May Include

• Paid vacation, personal, and sick leave
• 12 paid holidays each year
• Employees are eligible for benefits on Day One of employment.
  • All employees working a 0.75 FTE or 30 hours per week or more are offered full-time benefits including low-cost medical, dental, vision, prescription drug, and legal insurance plans.
  • Teachers are offered health and dental benefits at a 0.50 FTE or more.
  • All staff working 20 to 29.99 hours per week are offered part-time voluntary benefits including low-cost vision and legal insurance.
  • Health benefits include:
    • added networks that give employees access to many medical services at ZERO COST
    • free virtual healthcare services that offer access to doctors and licensed therapists 24/7
    • free diabetes care and heart health prevention programs
    • provider choice with the largest PPO network available
    • wellness rewards program
  • Dental plans include orthodontic care for adults and children.
• 403(b) retirement investment account offerings to help you save for the future with employer matching offered under many collective bargaining agreements.
• Pension plan that provides income when you retire (for more information, visit PERA for non-instructional positions and TRA for instructional/licensed positions).
• Staff over 30 hours per week are offered employer paid life insurance to provide support for your family in the event of death (offered to teachers at 0.50 FTE or more).
• Staff over 30 hours per week are offered Long-term disability insurance that can provide income if you are unable to work due to illness or injury (offered to teachers at 0.50 FTE or more).
• Tax-free flex spending accounts for health, dental, orthodontic, vision, and dependent care.
• Resources that provide support and promote physical, emotional, social, and financial well-being.

Employee Assistance Program (EAP) For Work/life Support

• Everyday life can be stressful and can affect your health, well-being, and performance. Under our EAP, employees and their families can receive no-cost, confidential information help for a wide variety of needs and concerns: anxiety, childcare, eldercare family conflict, parenting concerns, alcohol or drug addictions, stress management, and more.
• Virtual Fitness Services: easily accessible, effective and affordable way to reach your fitness goals any time, anywhere for better health and well-being.

Support To Help You Reach Your Career Goals

• Training, classes, and professional development
• Federal Public Loan Service Forgiveness Program. Some positions may qualify for the Public Services Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov.

Programs, resources and benefits eligibility vary based on type of employment, funding availability, and collective bargaining agreement with Lakeville Area Schools. Employment information can be found in its collective bargaining agreement or its plan document located on our website.

Lakeville Area Schools (Independent School District No. 194) is a growing and award-winning school district located in the south metropolitan area of Minneapolis/St. Paul Minnesota. The district serves nearly 12,000 students in Lakeville, parts of Burnsville and Elko New Market, and portions of Eureka, Credit River and New Market Township. There are nine elementary schools, three middle schools and two high schools, an online K-12 school, early childhood programming, and lifelong learning opportunities through Lakeville Area Community Education. Our mission is to provide educational opportunities that ensure academic, social, civic and personal readiness for every student. Learn more at www.isd194.org.

FULL BENEFIT GUIDEBOOK

Collective Bargaining Agreements

There are several collective bargaining agreements at Lakeville Area Schools. Check them out on our website under "Collective Bargaining Agreements".

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities and supports workforce diversity

ISD 194 IS AN EQUAL OPPORTUNITY EMPLOYER AND SUPPORTS WORKFORCE DIVERSITY