Teacher Education Fieldwork Manager

Chapman University; Irvine (CA); On-site; USD 75,000 - 78,000; Full time

Job summary

Chapman University seeks a Teacher Education Fieldwork Manager to lead fieldwork experiences and student teaching across undergraduate and graduate pathways. You will supervise staff, coordinate district partnerships, and ensure timely credential processing in collaboration with the Credential Specialist.

You will develop operating procedures, monitor data and reporting for accreditation, and manage fiscal aspects of fieldwork while aligning with program policy and academic direction.

Qualifications

• Strong organizational skills to plan and prioritize work and help students find field placements.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office and Google Suite.
• Ability to learn enterprise systems and manage data effectively.
• Willingness to supervise staff and coordinate with districts and faculty.

Responsibilities

• Oversee timely fieldwork placements for all Teacher Education pathways.
• Develop timelines, procedures, and eligibility criteria for fieldwork.
• Verify eligibility, TB clearance, Live Scan, and subject matter competency.
• Manage placements in collaboration with districts and faculty.
• Supervise staff, recruit and onboard university supervisors.
• Assign supervisors to candidates and monitor performance and payroll.
• Maintain fieldwork data for accreditation and reporting.
• Coordinate district partnerships and fieldwork agreements.
• Administer fieldwork financial processes and stipends.
• Communicate updates on credentialing requirements and policies.

Skills

Organizational skills

Communication

Interpersonal skills

Leadership and supervision

Analytical thinking

Education

Advanced degree or credential in education

Tools

PeopleSoft

ImageNow

Tevera/ELC

Canvas

Qualtrics

GoReact

Job description

Teacher Education Fieldwork Manager

Position Details

Position Title: Teacher Education Fieldwork Manager

Position Type: Regular, full-time 40 hours weekly, Exempt

Position Number: SA95024

Anticipated Pay Range: $75,000-$77,900

Work Location: Fully on campus, Orange, CA 92866

Position Summary

The Teacher Education Fieldwork and Credentials Manager leads the day-to-day operation of fieldwork experiences and student teaching for all undergraduate and graduate Teacher Education pathways in the Attallah College of Educational Studies. The Manager supervises the Teacher Education Programs Administrative Coordinator, university supervisors, and student workers, and is accountable for placements, district partnerships, fieldwork data, and fieldwork-related fiscal processes. In collaboration with the Credential Specialist, the Manager advises candidates on credential and eligibility requirements so that placements and credential recommendations proceed on schedule. The Manager develops and implements operating procedures within established program policy; the Director of Teacher Education sets program policy and academic direction.

Chapman University’s mission is centered on serving our students and strengthening our campus community. Chapman believes there is significant value in an in-person workforce. Being present fosters collaboration, strengthens relationships across departments, enables us to better serve our co-workers and contributes to the student experience. It is an important part of the culture that makes Chapman a special place to work and learn.

Responsibilities

Fieldwork and Student Teaching Operations

Accountable for timely, appropriate placements for every eligible candidate across all Teacher Education pathways (MAT, SPED, MACI, Integrated, Undergraduate Academic Certificates, Interns, and others).

• Develops and implements student teaching application timelines, fieldwork protocols, and operating procedures, and communicates them, along with eligibility requirements, to candidates, faculty, university supervisors, mentor teachers, site administrators, and district partners.
• Reviews student teaching applications and verifies eligibility before placement, including TB clearance, Certificate of Clearance (Live Scan), and Subject Matter Competency.
• Secures and manages student teaching and early fieldwork placements each semester in collaboration with district leadership, site administrators, and faculty.
• Verifies enrollment and registration accuracy for student teaching and fieldwork courses.
• Plans and leads student teaching and early fieldwork orientations for candidates.
• Resolves operational fieldwork and placement issues, and refers matters of candidate performance, program policy, or academic standing to the Director of Teacher Education.

Staff Supervision and Team Leadership

Accountable for a well-directed Teacher Education operations team and a qualified, trained, and appropriately assigned university supervisor corps.

• Supervises the Teacher Education Programs Administrative Coordinator, including assigning work, setting priorities, reviewing work quality, approving timekeeping, and conducting the annual performance evaluation. The Coordinator's portfolio includes admission, enrollment, student and faculty support, events, budget and financial processing, and data.
• Recruits, hires, onboards, manages university supervisors, and maintains the supervisor roster (ERCR) with Human Resources.
• Assigns university supervisors to candidates and placements, ensuring each supervisor holds the appropriate credentials and qualifications.
• Convenes regular university supervisor meetings, monitors supervisor performance, and addresses concerns in consultation with the Director of Teacher Education.
• Approves timekeeping and payroll documentation for university supervisors and student workers, and administers supervisor mileage reimbursement, including training on required documentation.
• Directs and supervises student workers.

Credential and Candidate Eligibility Support

In collaboration with the Credential Specialist, accountable for ensuring candidates understand and complete credential-related requirements so that no placement or credential recommendation is delayed by an avoidable gap.

• Advises candidates and faculty on credential and fieldwork requirements, processes, and timelines, including navigation of the CTC online application system.
• Reviews candidate records to identify outstanding requirements (examinations, clearances, Subject Matter Competency) that may affect program progression or placement and notifies candidates and advisors of deadlines and required follow-up.
• Guides newly admitted candidates through the Certificate of Clearance or Substitute Permit process, including required documentation, procedures, and timelines.
• Maintains and disseminates current information on required assessments, including Subject Matter Competency (SMC), CSET, and CalTPA, and coordinates with undergraduate and graduate advising teams, so students receive consistent information.
• Participates in California Commission on Teacher Credentialing (CTC) meetings, monitors changes to CTC requirements and fieldwork policies, and communicates updates to relevant stakeholders.

Fieldwork Assessment, Training, and Data

Accountable for consistent fieldwork evaluation across supervisors and mentor teachers, complete fieldwork documentation, and accurate data for accreditation and institutional reporting.

• Designs and delivers orientation, onboarding, and professional development for university supervisors and mentor teachers, including Tevera/ELC, Canvas, GoReact, evaluation processes, and fieldwork expectations.
• Facilitates calibration for university supervisors and faculty on evaluation instruments, including the EDA tool, Fieldwork Observation Evaluation Forms, and Tevera/ELC.
• Is the 'Super User' of Tevera/ELC for the college. Trains other college personnel in Tevera/ELC; administers the platform; keeps program requirements, deadlines, and documents current; and monitors timely completion of permission forms, fieldwork logs, Individual Development Plans (IDPs), and evaluations in Tevera/LEC.
• Maintains placement data, including the diversity of fieldwork settings, and prepares reports for the Office of Accreditation and Assessment and other institutional stakeholders.
• Aligns fieldwork assessment timelines, data collection, and reporting with the Office of Accreditation and Assessment across Tevera/ELC and Qualtrics.

District and School Partnerships

Accountable for sufficient placement capacity and productive working relationships with partner districts and school sites.

• Builds and maintains working relationships with district leaders, site administrators, and mentor teachers to support successful clinical experiences.
• Develops partnerships with districts and school sites to expand placement capacity and sustain fieldwork opportunities.
• Coordinates, obtains, and maintains district fieldwork and internship Fieldwork Agreements and related partnership documentation.
• Serves as the primary operational liaison for fieldwork courses among candidates, faculty, site administrators, and district partners.

Fiscal Administration and Program Communications

Accountable for accurate, timely fieldwork payments and for current, accessible fieldwork information.

• Administers fieldwork financial processes, including tracking early fieldwork, processing student teaching invoices and mentor teacher payments, preparing non-purchase order documentation, and submitting materials to Accounts Payable.
• Reports unpaid invoices for fiscal year-end accrual and tracks them through payment.
• Coordinates collection and maintain data for the Student Teaching Stipend Program submission.
• Maintains Teacher Education handbooks, fieldwork resources, and related program documentation.
• Disseminates Risk Management requirements and other compliance materials to candidates participating in field experiences.
• Represents Teacher Education fieldwork operations at New Student Orientation and at college, department, and program meetings and events as assigned.

Some evening and weekend work hours Positions that are Supervised by this Position: Administrative Coordinator, Teacher Education Programs; University Supervisors (part-time); Student workers

Required Qualifications

• Strong organizational skills to plan and prioritize work to meet deadlines and help students find appropriate field placements and file credential applications
• Strong communication and interpersonal skills
• Strong computer skills in the use of Microsoft Office and Google Suite applications
• Strong technical skills to learn and use enterprise and other systems needed to perform job functions
• Attention to details
• Ability to work independently and as a team
• Strong leadership and supervisory skills, including the ability to provide direction, establish priorities, delegate responsibilities, monitor performance, and evaluate staff
• Ability to interpret and apply rules and regulations
• Ability to demonstrate tact and diplomacy and maintain confidentiality
• Proven ability to work independently and evaluate data, assess alternatives and formulate logical and sound decisions and/or recommendations
• Ability to learn PeopleSoft, ImageNow, Tevera/ELC, Canvas, Qualtrics, and GoReact.

Desired Qualifications

• Advanced degree or professional credential in the educational field (e.g., MA in Education, multiple or single subject teaching credential, special education teaching credential)
• A minimum of three years’ experience in pre-k-12 educational settings
• Working knowledge of State standards and requirements for teaching and service credentials.
• Knowledge of educational practices in California school systems related to the employment of teachers and teaching interns and credentialing process
• Knowledge of video file creation, compressing, transferring and uploading

Special Instructions

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Contact Information

Office of Human Resources
One University Drive
Orange, California 92866
Tel: [phone]
Email: [e-mail]

Rinker Health Science Campus
9401 Jeronimo Road
Irvine, CA 92618

© 2019 CHAPMAN UNIVERSITY

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.